1. III. Responsibilities of Admin
EFF Factor Training Program
III. Responsibilities of Admin
Part three
Dashboard & Reports
(for Admin only)

2. Click on Dashboard
Click on Graph
It shows month wise data for whole of the organization like:
1) Cost of time spent on a) project b) office c)Idle
2) Billing margin = Billing value - costs as above
This is useful in tracking the overall value addition (gross contribution/margin) by all the departments collectively on ongoing basis.

3. Last Login for the Project by any employee
Click on Open Projects
Here, Admin will get to see list of all open projects of all the Departments(i.e. RG as well as SC) along with following information
Unique Project ID
Last Login for the Project by any employee
Actual Project completion %
Financials Like:
CURRENT COST VARAINCE
Budgeted cost – Actual cost (+ve saving)
PREDICTED COST VARIANCE
Cost of Predicted delay (-ve) or Saving (+ve)
CURRENT BILL VARAINCE
Budgeted Bill value – Bill(able) value
(+ve saving)
Admin can view the project Details by clicking on the project name.
This information is useful for monitoring every aspect of the projects at macro level as well as micro level.
PREDICTED BILL VARIANCE
Bill(able) value of predicted delay (-ve) or saving (+ve)

4. Click on Timeliness
Here Admin gets the list of all projects of all the departments which are
To commence within next 7 Days
To be completed within next 14days
And also the projects which have missed deadlines
Along with the
Unique Project ID
Expected Date of completion
And progress of the project.
This information is useful for:
Meeting the deadlines.
Assigning/Reassigning man power
Modifying the deadlines in the light of available man power, customer’s expectations and other constraints 1 1
NOTE:
It is recommended to edit the end date of project
which have missed deadline wherever practical.

5. Click on Employees
Here, Admin will get to see
Employees who did not complete yesterday’s minimum log time (exception report)
NOTE:

6. Click on Percentages
Here, Admin will get to see
Department wise projects with their budgeted days, actual logged day and % of logged days / budgeted days.
This is useful in getting birds eye view of stage of completion of various projects
Admin can view the project in detail by just clicking on the project name.

7. Click on Reports
Click on Search logs
This screen allows you to search any log (project and non-project)for specific/all employee’s for specific period on web or in excel format.
For instance, filling the required details and click on Generate button.
Here, Admin will get a breakup of work done by an employee project and non-project wise as also the cost and the billable value.
And by scrolling down Admin will also get the logs of the selected or all the users.

8. Now, click on View allocations
This screen allows you to generate report of allocation of tasks under different projects for specific user/all with no. of days allocated
For instance, select the user from the dropdown list and click on View button
Here, the Admin will get list of all allocations of the selected employees

9. Click on Monthly log summary
This screen allows to generate report of summary of logs in that specific month
For instance, enter the Year & select the Month dropdown list and click on Generate report button
This will be useful in identifying abnormal office time, Idle time for any employee for further action

10. Click on Breakdown charts

11. Click on Export summarized employee data
Select the period and click on
Generate XLS
This will allow the Admin to generate report in excel format for specific period. This report includes
a) Department-Project wise breakup
b) Summary of Employees
c) Date wise summary of employees
d) Employee wise progress
e) Project wise progress report
These reports are self explanatory and useful for pay role as well as for further anlysis.