1. Independent Police Investigative Directorate (IPID)
PCP PRESENTATION
3rd and 4th QUARTER
(Oct – Dec 2016 Jan - March 2017)
Independent Police Investigative Directorate (IPID)
Date: 20th June 2017
Venue: Parliament
Time: 09H00-13H00

2. IPID Strategic Plan 2015/20 and Annual Performance Plan 2015/16
INDEX
IPID Strategic Plan 2015/20 and Annual Performance Plan 2015/16
Introduction
Overview of Overall Expenditure
Overview of Quarterly Expenditure
Expenditure for Third Quarter
Expenditure for Fourth Quarter
Forward looking implications of expenditure
Summary of Q3 and Q4 performance
Performance per Programme
Conclusion

3. INTRODUCTION
The IPID consolidated performance, particularly in the third and fourth quarter, was greatly affected by budgetary constraints facing the department due to the following reasons, among other things:
Budget cuts and ceilings placed by National Treasury on compensation of employees.
Some of the activities in Investigations and Stakeholder Management were deferred to the next financial year. As a result, four (4) case classifications were prioritised for investigation; which are death in police custody, death as a result of police action, rape by police officer, rape while in custody and systemic Corruption.
Management took drastic decisions to reprioritise departmental activities and the expenditure to remain within the allocated budget.
Reallocation of funds has also been done from non-core to core activities of the Directorate in order to achieve more with less resources.

4. INTRODUCTION (CONTINUED)
Some of activities affected:
Filling of vacancies
Training
Internal Audit Annual Plan
Procurement of SPSS Software (statistical analysis)
Investigations
Legal opinions provided to the Directorate
Station lectures
Community outreach events
Stakeholder engagements
As a result of curtailing the above activities, to avoid over expenditure, the performance of certain strategic objectives was negatively impacted

5. Ipid Overall Expenditure – 2016/17
OVERVIEW OF EXPENDITURE
Ipid Overall Expenditure – 2016/17
Departmental Allocation and Overall Expenditure– 2016/17 R %
Budget Allocation
100
Expected Target Spending (12/12)
Actual Spending
99.84
Variance
0.16
As at the end of the fourth quarter, the IPID spent 99.84% of its budget. This resulted in an insignificant difference of 0.16% or R in monetary value.
All Programmes reported expenditure of more than 99% of their allocated budget.
This spending was however achieved in the context of budgetary pressures experienced by the IPID. It must be noted that the Department recorded accruals to an amount of R23 Million, due to invoices which could not be accommodated within the restricted baseline of the IPID.
This is an indication that the budget allocation was not enough to support the operations of the Department.

6. Ipid Overall Expenditure – 2016/17
EXPENDITURE PER PROGRAMME
Ipid Overall Expenditure – 2016/17
Description
Budget
Expenditure
To date
Available
Percentages of Actual Expenditure
Programmes
R’000 %
Administration
72 522
72 374
148
99.8%
Investigation & Information Management
155 482
177
99.9%
Legal Services
5 288
5 236 52
99.0%
Compliance Monitoring & Stakeholder Management
8 642
8 639 3
Total
380
99.84%

7. Ipid Overall Expenditure – 2016/17
EXPENDITURE PER ECONOMIC CLASSIFICATION
Ipid Overall Expenditure – 2016/17
Description
Budget
Expenditure
To date
Available
Percentages of Actual Expenditure
ECONOMIC CLASSIFICATION
R’000 %
Compensation of Employees (CoE)
397
99.87%
Goods and Services (G&S)
70 712
70 729
(17)
100.0%
Payment For Financial Assets 93 -
Transfers and Subsidies
549
Households
895
Payment for Capital Assets (M&E)
286
Total
380
99.84%

8. Ipid Third Quarter Expenditure – 2016/17
SUMMARY OF EXPENDITURE FOR THIRD QUARTER: APRIL – DECEMBER 2016
Ipid Third Quarter Expenditure – 2016/17
Items:
Budget
Allocation *
Actual
Expenditure
Available Budget
% of Actual Exp.
Economic Classifications
R`000
R `000 %
Compensation of Employees
40 909
75.9%
Goods and services
70 847
62 449
8 398
88.2%
Payment for Financial Assets 93 -
100.0%
Departmental Agency & HH (Transfer)
1 434
1 154
280
80.5%
Machinery and Equipment
155
154 1
99.4%
Total for Economic Classifications
49 588
79.5%
Economic Classification Spending Analysis:
At the end of the third quarter the IPID should have spent 75% of its budget appropriation.
The reported expenditure of 79.5% resulted in a spending variance of 4.5%.
Spending pressures were experienced in all economic classifications.
During the third quarter, the management of IPID took resolutions to curb spending pressures experienced as well as to prevent the IPID from overspending at year end.
* These reflect budget allocations before final shifting and virements in quarter 4

9. Ipid Third Quarter Expenditure – 2016/17
SUMMARY OF EXPENDITURE FOR THIRD QUARTER: APRIL – DECEMBER 2016
Ipid Third Quarter Expenditure – 2016/17
Description:
Budget
Allocation*
Actual
Expenditure
Available Budget
% of Actual Exp.
Programme
R`000
R `000 %
Administration
73 156
58 820
14 336
80.4%
Investigation & Information Management
30 616
80.2%
Legal Services
5 724
3 670
2 054
64.1%
Compliance Monitoring & Stakeholder Man.
8 903
6 321
2 582
71%
Total for Programmes
49 588
79.5%
Programme Spending Analysis:
At the end of the third quarter, overspending against the 75% spending target was already recorded in Programme 1 and Programme 2, were the bulk of personnel and support services are accommodated.
Both Programmes reported a higher than planned spending of 5.4% and 5.2% respectively.
Due to the limited budget allocation, analysis confirmed that the remaining available budget will not be enough to settle all contractual obligations, such as office accommodation, security and cleaning services up to the end of the financial year, and as such Management Resolutions were implemented to prevent over-expenditure.
* These reflect budget allocations before final shifting and virements in quarter 4

10. Ipid Fourth Quarter Expenditure – 2016/17
SUMMARY OF EXPENDITURE FOR FOURTH QUARTER: APRIL 2016 – MARCH 2017
Ipid Fourth Quarter Expenditure – 2016/17
Items:
Budget
Allocation
Actual
Expenditure
Available Budget
% of Actual Exp.
Economic Classifications
R`000
R `000 %
Compensation of Employees
397
99.8%
Goods and services
70 712
70 729
(17)
100.0%
Payment for Financial Assets 93 -
Departmental Agency & HH (Transfer)
1 444
Machinery and Equipment
286
Total for Economic Classifications
380
Economic Classification Spending Analysis:
As at the end of the fourth quarter, the IPID reported an actual expenditure of 99.8%
During the fourth quarter, the management resolutions to curb spending pressures assisted the department in not incurring unauthorised expenditure by overspending on the overall budget appropriation of the IPID.
Despite managements interventions, the IPID still experienced accruals to an amount of R23 million, most of which constitute operational contractual obligations.
This is clear evidence that the IPID budget allocation is not enough to cover the current operations, particularly on contractual obligations as the bulk of accruals related to operational obligations such as office leases, cleaning services, security services, and maintenance and rental of vehicles for investigation purpose.

11. Ipid Fourth Quarter Expenditure – 2016/17
SUMMARY OF EXPENDITURE FOR FOURTH QUARTER: APRIL 2016 – MARCH 2017
Ipid Fourth Quarter Expenditure – 2016/17
Description:
Budget
Allocation
Actual
Expenditure
Available Budget
% of Actual Exp.
Programme
R`000
R `000 %
Administration
72 522
72 374
148
99.8%
Investigation & Information Management
177
99.9%
Legal Services
5 288
5 236 52
99.0%
Compliance Monitoring & Stakeholder Man.
8 642
8 639 3
Total for Programmes
380
Economic Classification Spending Analysis:
All Programmes reported more than 99% expenditure of their allocated budget however the majority of performance targets were not achieved as planned due to reallocation of limited resources to cover some of the unforeseen investigative activities.
Unanticipated litigations/ labour court settlements also added to the spending pressure experienced by the IPID as funds had to be reprioritised away from various planned activities in order to settle such.

12. Ipid Fourth Quarter Expenditure – 2016/17
FORWARD LOOKING IMPLICATIONS
Ipid Fourth Quarter Expenditure – 2016/17
The IPID is in need of additional funding to sustain its current and future operations.
Continuous reduction of the IPID limited budget will not only affect the Departments` ability to meet its Constitutional mandate but may also result in litigations due to the risk of default on IPIDs contractual obligations.
The reported accruals confirm the Department case of underfunding, considering that contractual annual escalation fees and wage increments not funded in appropriations afforded to the IPID.
The IPID has had to reduce annual performance targets in order to ensure that only funded indicators were included in the annual performance plan of
A recent Constitutional Court Judgement on IPIDs independence will also put more pressure on the limited budget allocation, same as Farlam Commission recommendations which are not funded.
A reduction of IPID approved establishment from 423 personnel to 388 due to budgetary reductions confirmed to the Department that the implementation of approved Expansion Strategy and funding of Section 23 will not be implemented as recommended as they are currently not funded.
The Department continues to engage various relevant Stakeholders for intervention and support on the efforts made to secure additional funding for the execution of the IPID mandate in line with the IPID Act.

13. SUMMARY OF Q3 PERFORMANCE % of Targets Achieved in Quarter 3*
Programme
% of Targets Achieved in Quarter 3*
Programme 1: Administration
60%
(3/5)
Programme 2: Investigations and Information Management
52%
(9/17)
Programme 3: Legal Services
63%
(5/8)
Programme 4: Compliance Monitoring & Stakeholder Management
40%
(2/5)
Total Achievement of targets
54%
19/35
* This is the performance against Programme Performance Indicators (35) only, it excludes the Strategic Indicators

14. SUMMARY OF Q4 PERFORMANCE (CONTINUED)
Programme
% of Targets Achieved in Quarter 4
(Strategic Indicator & PPI)*
% of Targets Achieved
Annual
(Strategic & PPI)*
Programme 1: Administration
43%
(3/7)
Programme 2: Investigations and Information Management
37%
(7/19)
Programme 3: Legal Services
66%
(6/9)
Programme 4: Compliance Monitoring & Stakeholder Management
33%
(2/6)
Total Achievement of targets
18/41
* This is the performance against Programme Performance Indicators (35) and the Strategic Indicators (6)

15. PERFORMANCE PER PROGRAMME 1
Programme 1: Administration
Targets Achieved (3)
Target
Output
Comments
Improved level of Risk Maturity (Strategic Indicator)
Level 3
Achieved
Number of reviews of Organisational Structure conducted per year 1
Number of reports on implementation of risk management principles produced 4
Targets Not Achieved (4)
Reasons for Deviation
Corrective Action
Number of employees trained as per IPID’s Training Plan (Strategic Indicator)
150
106
Due to Budget constraints the training that was projected for the third and fourth quarter was deferred
Some of planned training interventions will be implemented in the new financial year.
Level of percentage vacancy rate per year
<10%
11%
Due to budget cuts some of the vacant posts were frozen
Filling of other vacant posts was put on hold for filling in next financial year
All vacant posts that are not frozen will be filled in the new financial year
% implementation of Annual Internal Audit Plan
100%
70%
Due to budget constraints , which affected the execution of planned visits for provincial audit reviews.
The 2017/18 Internal Audit plan has been primarily confined to Head Office reviews, with only 3 provinces to be visited
Number of statistical analysis reports on IPID performance produced
Due to unavailability of funds to procure SPSS software
The Indicator was discontinued

16. PERFORMANCE PER PROGRAMME 2
Programme 2: Investigation and Information Management
Targets achieved (7)
Target
Output
Comments
Number of statistical reports generated as per Sec 9(n) of IPID Act 6
Achieved
Percentage investigations of deaths in police custody that are decision ready
62%
71%
Percentage investigations of discharge of an official firearm by a police officer that are decision ready
60%
65%
Percentage investigations of assault that are decision ready
51%
59%
Percentage investigations of other criminal and misconduct matters referred to in section 28(1)(h) and 35 (1)(b) of the IPID Act that are decision ready
57%
Number of approved systemic investigations that are decision ready 2
Percentage of all backlog decision ready cases finalised (excluding cases of systemic corruption)
50%
52%

17. PERFORMANCE PER PROGRAMME 2 (CONTINUED)
Programme 2: Investigation and Information Management
Targets Not Achieved (12)
Target
Output
Reasons for Deviation
Corrective Action
Number of employees trained on specialised services as per the investigation Training Plan (Strategic Indicator)
100 73
Budget constraints, training programmes were deferred to the next financial year
Some of planned training interventions were deferred to the new financial year due to budget constraints
Percentage of decision ready cases finalised
(Strategic Indicator)
60%
59%
Budget constraints which resulted in the reprioritization of investigations.
Implement Monthly monitoring of performance and feedback sessions to track performance and conclusion of unfunded projects (Marikana investigation)
Percentage of cases registered and allocated within 72 hours of receipt of written notification
91%
80%
Capacity constraints at some of Satellite offices.
Management to deploy personnel from provincial office to assist Satellite offices
Percentage of all active decision ready investigations finalised
Implement Monthly monitoring of performance and feedback sessions to track performance and conclusion of unfunded projects
Percentage investigations of deaths as a result of police action that are decision ready
52%
45%
Delays in obtaining technical reports.
Engage stakeholders to improve turn around time

18. PERFORMANCE PER PROGRAMME 2 (CONTINUED)
Programme 2: Investigation and Information Management
Targets Not Achieved (13)
Target
Output
Reasons for Deviation
Corrective Action
Percentage investigations of rape by a police officer that are decision ready
65%
63%
Delays in obtaining technical reports.
Engage stakeholders to improve turn around time
Percentage investigations of rape while in police custody that are decision ready
60%
Percentage investigations of torture that are decision ready
51%
42%
Percentage investigations of corruption that are decision ready
48%
Due to complexity of investigation.
Increase human resources and conclusion of Marikana investigation
Number of systemic corruption cases identified and referred and approved 9 6
Systemic corruption not identified in some provinces
Identification of systemic corruption will continue at an Operation Plan
Percentage of criminal recommendations reports referred to the National Prosecuting Authority within 30 days of recommendation report being signed-off
90%
79%
Capacity and budget constraints as a result of having to travel to District Courts to submit recommendations.
NDPP will be engaged to review their operational arrangements regarding submission of recommendations
Percentage of disciplinary recommendations reports referred to the SAPS/MPS within 30 days of recommendation report being signed-off.
81%
Weaknesses in internal monitoring controls.
The Case Management System will be enhanced to assist with monitoring referral of recommendations

19. PERFORMANCE PER PROGRAMME 3 Programme 3: Legal Services
Targets Achieved (6)
Target
Output
Comments
Percentage of legal advice provided to investigators from the total request received (Strategic Indicator)
90%
100%
Achieved
Percentage of arbitration, civil and labour litigation matters processed
Percentage of oral legal advice provided to investigators within 24 hours of request
Percentage of written legal advice provided to investigators within 48 hours
Percentage of applications for policing powers processed within 10 working days of request
Number of practice notes and directives (bulletin) issued (to provinces) 4

20. PERFORMANCE PER PROGRAMME 3 (CONTINUED)
Programme 3: Legal Services
Targets Not Achieved (3)
Target
Output
Reasons for Deviation
Corrective Action
Percentage of written legal opinions provided to the Department within 21 working days of request
90%
72%
Capacity constraints as a result of positions being frozen and vacant
The selection and appointment process is in progress
Percentage of policies reviewed for legal compliance within 21 working days of request
33%
Percentage of PAIA requests finalised within 30 days
100%
91%
Late submission of information by provincial offices
Engagement with provincial management to be undertaken

21. PERFORMANCE PER PROGRAMME 4
Programme 4: Compliance Monitoring & Stakeholder Management
Targets Achieved (2)
Target
Output
Comments
Number of media statements and responses issued (on matters that have a bearing on IPID)per year 40
245
Achieved
Number of formal engagements on National level held with key stakeholders (SAPS, MPS, NPA) per year 12

22. PERFORMANCE PER PROGRAMME 4 (CONTINUED)
Programme 4: Compliance Monitoring & Stakeholder Engagement
Targets Not Achieved (4)
Target
Output
Reasons for Deviation
Corrective Action
% implementation of Integrated Communication and Stakeholder Engagement Strategy (Strategic Indicator)
Approved Integrated Communication and Stakeholder Engagement Strategy
Draft Integrated Communication and Stakeholder Engagement Strategy in place
The consultation process with IPID management was delayed due to MANCO meetings being deferred to the next financial year
Approval of the Strategy will be concluded in the new financial year to commence with implementation thereof
Number of community outreach events conducted per year
108 98
The activity was put on hold and deferred to the next financial year due to budget constraints
Communication Unit will assist the provinces by conducting some of the outreaches
Number of station lecture awareness training conducted per year
180 82
The activity was put on hold due to budgetary constraints
The indicator is not in line with IPID mandate, it was therefore discontinued
Number of formal engagements conducted at Provincial level with key stakeholders (SAPS, MPS, NPA) per year
144
119
Under-reporting at provincial level
Implement Monthly monitoring of performance and feedback sessions to track performance

23. CONCLUSION Indicators were revised to reflect funded activities
Continuous reprioritisation of core activities such as investigations to sustain operations within a constrained budget
Prioritisation of high impact investigations
Continuous implementation of cost containment measures
Monitor implementation of identified corrective actions
Filling of vacant posts

24. Thank you