1. Organizing FDP, conferences, seminars and workshops
Dr. Mona Tawar
Pioneer Institute of Professional Studies

2. Steps Good team members with different skills are a necessity
Gathering Volunteers
Preparing Budget
Drafting Brochure
Drafting Schedule of the activities and deadlines for each activity.

3. Conti… Fixing date, venue, guests, name of the event
Delegate work to different people and let an experienced person coordinate all activities
Collect sponsors and other sources of money from delegates.
Market the event through brochure, release advertisement, by informing the media, send mailings, make phone calls, send messages to e-groups.

4. Conti…
Gathering items needed for the event i.e. mementos, prizes, or certificates.
Make arrangements for Photos, Videos etc.
Make arrangements for food and refreshments.
Make arrangements for chairs, tables, microphones, computers, LCD projectors, podiums to be set up at the venue.

5. Conti..
Prepare a list with all relevant mobile, phone numbers, s ids
Check whether participants kit is ready
Arrive early to the venue with our team members and volunteers. Check for electronic equipment is in working order or not
Make sure the organizers are wearing a distinct badge or some other noticeable implement, ID card so that participants can find help if needed

6. Conti… Put the Welcome Banners and other info in front of the building
Make a reception and registration counter
Keep the microphones, and speakers ready. We must put on music for a formal event.
The person who does the Inaugural ceremony i.e. host speaker has the schedule and resume of the guests ready. He/She should be well prepared and aware of the purpose of the event as well as the people who are attending it

7. Conti…. Make sure that speakers are aware of any time constraints
Welcome the delegates and others.
Take care of any special requests, especially those of the outstations and chief guest.
Take photos
Ensure all resources (food, water etc) are sufficient
Thank the delegates after the event
Finalize and settle the accounts
Thanks letter to participants
Dispatching of Certificates

8. REALITY OF CONFERENCES
Originality of Research Papers
The fashion of co author
Updating the Resume and getting promoted
Conference day – A HOLIDAY
No research orientation
Speakers not responsible towards anyone
Irrelevant topic by speakers
Quantity and not the Quality

9. REALITY OF CONFERENCES
Commitment level of Dignitaries, participants and others
Reading slides
Punctuality and discipline
Last moment changes
Great HURRY!!!!!!!!
Non participation with the organizing team
Enjoyment and picnic place

10. From management point of view
From Faculty point of view
From Students’ point of view

13. We Participate, Therefore We Are

14. Thank You