1. District Test Coordinators Training
Last updated: 08/31/09

2. Training Format Organized into short modules
DTC Training
Training Format
Organized into short modules
Clear objectives and questions for discussion
Designed to be delivered to district and school staff
Dos, Don’ts and promising practices
Acorns for storage

3. Training Overview DTC Training
As time allows, we will cover the following modules
Module 1: DTC Training
Module 2: School Test Coordinator Training
Module 3: Test Administration
Module 4: Accommodations
Module 5: Test Security
Module 6: OAKS Online
Module 7: ELPA
Module 8: Essential Skills
Module 9: NAEP / PSAT
Module 10: Growth
Module 11: AYP/RC
Module 12: Writing
Module 13: Cohort Graduation Rate

4. DTC Training
Oregon’s Performance

5. NAEP 2007 – Grade 4 Reading, Hispanic ELL Student Performance
DTC Training
NAEP 2007 – Grade 4 Reading, Hispanic ELL Student Performance
NAEP Average Scores OR
U.S. Public
Hispanic 4th Graders
190
204*
4th Graders (Overall)
236
239*

6. Big Picture Objectives
DTC Training
Big Picture Objectives
Create an accurate snapshot of the achievement of Oregon’s students
Close Oregon’s achievement gap
Connect the achievement of Oregon’s students to the learning that is occurring across the nation and world
Understand state and federal policies so that you can help build effective district and school procedures

7. DTC Training
Training Objectives
Understand the unique role and responsibilities of the district test coordinator
Effectively train school test coordinators and test administrators
Learn about additional resources and tools
Understand how OAKS can be used as one tool to support students’ learning

8. Roles and Responsibilities
DTC Training
Roles and Responsibilities
Training and Enforcing Test Administration Policies
Receive annual training from ODE and sign assurance of test security form
Read and understand the Test Administration Manual
Distribute the Test Administration Manual to district staff involved in state testing

9. Roles and Responsibilities (cont)
DTC Training
Roles and Responsibilities (cont)
Training and Enforcing Test Administration Policies (cont)
Ensure that ALL school test coordinators and test administrators receive annual training in test administration and security and sign an assurance of test security form
Disseminate ODE-issued testing updates and alerts to district staff involved in state testing
Investigate and report all test improprieties to ODE

10. Roles and Responsibilities (cont)
DTC Training
Roles and Responsibilities (cont)
Plan test administration with school test coordinators
Collect and supervise any school-imposed test windows
Ensure schools have procedures in place to appropriately test each student
Respond to questions from the schools using Regional Assessment support partners when necessary

11. Roles and Responsibilities (cont)
DTC Training
Roles and Responsibilities (cont)
Plan test administration with school test coordinators (cont)
Distribute and collect testing materials; prepare for timely shipping and scoring
Ensure all ODE assessment data collections are timely and accurate
REVIEW and correct demographic information on Student Staging, Secure Student ID system & other collections used for Assessment

12. DTC Training
Dos and Don’ts
Dos
DTCs must ensure that all school test coordinators and test administrators receive training.
DTCs may determine the method of training school test coordinators and test administrators at the local level.
DTCs may use the modules included in today’s training to conduct local training.
DTCs may use Promising Testing Practices found online as an additional training resource.

13. DTC Training
Dos and Don’ts (cont)
Don’ts
DTCs must not forget test administrators who are substitute teachers or who are employed in private and public programs that are serving students from their district
DTCs must not forget to report test improprieties within 1 business day of becoming aware of any

14. DTC Training
Promising Practices
Training for school test coordinators and test administrators should consist of more than handing out the Test Administration Manual.
DTC leads a training session that includes a discussion of policies found in the Test Administration Manual and allows participants to ask questions.

15. Promising Practices (cont)
DTC Training
Promising Practices (cont)
DTC develops a plan to provide “make-up” training to new hires or substitutes who will be involved in test administration.
DTC maintains a spreadsheet listing all staff who received training, including substitute teachers, and only sets up user accounts in UMS for staff who have received training.
DTC coordinates with STCs to provide mini refresher trainings before the start of each testing window.

16. Regional Support Structure
DTC Training
Regional Support Structure
ODE will provide information through DTC listserv and Regional ESD helpdesks
Regional ESDs are available for training and assessment support
For questions and training, the state has been divided into three regions: Willamette ESD, Douglas ESD, and Umatilla Morrow ESD
Regional ESD contact information online at:

17. Key Reporting Policy Reminders
DTC Training
Key Reporting Policy Reminders
A valid grade level assessment will always be treated as a higher score than an extended assessment
Students can not take an Online and Paper test in the same content area
The “district special education” flag should be used only for students who are not served by a school.
ODE will soon report as a group “students at the district, not associated with a school”
AYP resets will only occur with new institution IDs

18. DTC Training
In a Nutshell
DTC duties cover both training and logistical aspects of testing
DTCs are the gate keepers:
Track which teachers get training
Don’t forget substitutes and new hires!
Training resources are available:
Training modules
Promising Practices
Regional ESDs

19. Acorns for Storage How can OAKS help close the achievement gap?
DTC Training
Acorns for Storage
How can OAKS help close the achievement gap?
What resources are available to help administer OAKS correctly?
Why is test security so important?
How can we learn more promising practices?