1. CONTRACT WITH G&W ELECTRIC TO FURNISH AND DELIVER MEDIUM VOLTAGE DISTRIBUTION SWITCHES
June 11, 2018
Item 8

2. Background Distribution Switches:
Electrical devices required to safely isolate portions of the distribution system for maintenance, operation and system upgrades;
Allows PWP to minimize the number of customers affected when the power system is repaired or upgraded.

3. Overhead Switch

4. Overhead Switch

5. Underground Switch

6. Background
Immediate replacement of defective switches and the purchase of new switches for customer projects is essential for Power Delivery operations
PWP uses a number of long-term contracts to provide just- in-time delivery of equipment in order to
minimize internal inventory levels
recognize volume discounts
manage costs

7. Bid Process
PWP issued Specifications LD to furnish and deliver medium voltage distribution switches
Specifications advertised in the Pasadena Journal and available via PlanetBids on January 9, 2018
924 vendors received electronic notification
Including 39 local vendors
32 vendors downloaded the Specification (two local)

8. Bid Process Two bids were received on February 7, 2018 from:
G & W Electric, Bolingbrook, IL
OneSource Distributors, Garden Grove, CA
No local vendors submitted bids
G&W Electric Company was the lowest responsive and responsible bidder

9. Recommendation
Authorize the City Manager to enter into a contract with G & W Electric
Initial period of three years or until $14,644,110 has been expended
Two optional one-year extensions, each not-to-exceed $4,881,370

10. Fiscal Impact
The maximum cost of this action is $24,406,850 if the two optional one-year extensions are exercised
Funding from existing appropriations
Power Operating Fund 401
Inventory Account (120500)

11. Detailed Bid Results