1. Managing Director TNL on behalf of SITPRO
Simon Dalton
Managing Director
TNL
on behalf of SITPRO
SITPRO
Simplifying International Trade

2. Simplifying International Trade
SITPRO’s Project Team
Sue Bravery - SITPRO
Sue Probert – Sepia EB
Ian Hogg - TNL
Jean McInerney
Supported by Michel Dill & GEFEG
SITPRO
Simplifying International Trade

3. Background
Dedicated to helping and encouraging trade for over 30 years
TOPFORM – aligned paper export documents
ELECTRA – EDI export messages
WEBELECTRA – first experiment with XML
SITPRO has 40 years of experience of doing this and has always supported the UN in developing and implementing the standards that are essential to trade facilitation
SITPRO’s long standing involvement provides stability and continuity for traders
1965 Simpler Export Documents
1976 Systematic Export Documents
1987 TopForm - TopForm 2 contains over 70 trade documents and is licensed by SITPRO today and is thought to be used by over 10,000 traders in the UK
Understanding its importance for the future, SITPRO started work in the late 1970’s on EDI
There followed a number of projects:
Interbridge an early UN/EDIFACT project
Spex – software to enable document completion
ADEEP – an early attempt to look at how you can combine paper and electronic messages
ElecTra – was a demonstration of how you put the results of ADEEP into practice
WebELecTra
A lot of work and a lot of learning.
From a strategic perspective -
Trade is not a unilateral activity
International co-operation and solutions are required
The fundamental lesson was that international standards are not desirable, they are absolutely essential and absolutely the proper concern of an organisation like SITPRO that leads and brokers co-operation between the public and private sectors
At a more operational level -
Standard paper documents, and EDI worked
Working with partners and multipliers is the way to deliver
Both nationally, in terms of its UK economic role
And internationally, in terms of bringing a global perspective to that role
Bringing paper and electronic documents together was complex
Internationally recognised standards for the XML are required
SITPRO was still looking for a global approach that used internationally recognised standards
So a Memorandum of Understanding was signed with UNECE and the joint work on UNeDocs started
SITPRO
Simplifying International Trade

4. Simplifying International Trade
Project objectives
To facilitate electronic transfer of data for cross border trade by producing an exchange syntax independent standards based toolkit
Based on the International Supply Chain model
Unifying paper and electronic ‘output’
The objective of UNeDocs is to provide a common international standard for both documents and electronic transactions.
First the global model
And from that, the UK model
SITPRO
Simplifying International Trade

5. Simplifying International Trade
Deliverables
Process Model
A Common Data Model based on the UNTDED
XML specifications (schemas, stylesheets)
UN/EDIFACT implementation guides
Document class diagrams
Document layouts based on the UN Layout Key
Document Box Completion Guidelines
PROCESS MODEL - illustrating where the UNeDocs documents fit into the operation of the International Supply Chain.
COMMON DATA MODEL - showing the relationships between key Business Entities referred to across the UNeDocs documents.
Data Model & 18 Document Structures
For each Document Type:
Paper Layout Key
Box Completion Guidelines
EDI Message Implementation Guidelines
XML Implementation Guidelines
XML Schemas & Stylesheets
SITPRO
Simplifying International Trade

6. Simplifying International Trade
Scope – 12 documents
Trade Documents
Quotation,order, invoice
Materials Management
Despatch advice, packing list
The initial scope of the project was determined by an set of twelve documents chosen by the UNeDocs project team.
As part of the UK national implementation, 6 of these were taken and used to produce 18 documents to reflect national requirements
Acknowledgement Of Order
Purchase Order
Proforma Invoice
Quotation
Credit Note
Debit Note
Commission Note
Invoice
Consignment Despatch Advice
Packing List
Certificate Of Shipment
Common Short Form Bill Of Lading
Consignment Status
Export Cargo Shipping Instructions
House Bill Of Lading
Non-Negotiable Sea Waybill
Standard Shipping Note
Dangerous Goods Note
SITPRO
Simplifying International Trade

7. Simplifying International Trade
Scope – 12 documents
Transport
Bill of Lading,
Shipping Instructions
Customs Documents
SCENARIOS:
A consignor contacts a freight forwarder for an estimate to export a shipment.
The freight forwarder then sends a freight estimate to the consignor.
The consignor is satisfied with the estimate and requests a booking.
The freight forwarder contacts a shipping line to reserve space.
The freight forwarder then confirms the booking with the consignor.
The freight forwarder then confirms the booking with the shipping line.
The freight forwarder then confirms the booking with a haulier.
The freight forwarder then issues a shipping noteor dangerous goods note.
The consignor sends freight forwarding instructions to the freight forwarder.
The freight forwarder sends shipping instructions to the shipping line.
The consignor sends consignment despatch advice to the consignee.
The shipping line sends a non-negotiable sea waybill to the freight forwarder.
The freight forwarder sends a bill of lading to the consignor.
The freight forwarder sends a freight invoice to the consignor.
The freight forwarder sends a certificate of shipment to the consignor.
Regulatory
Cert of Origin, DGN
SITPRO
Simplifying International Trade

8. UN/CEFACT & ISO standards
UN/CEFACT Unified Modelling Methodology
Process model based on International supply chain reference model (TMG)
UN/CEFACT Core Component Technical Specification Version 2.01 (ISO and ISO & UNTDED, ISO 7372 TMG) & UN/CEFACT TBG17 Core Component Library Version 9c
Data model
SITPRO
Simplifying International Trade

9. UN/CEFACT & ISO standards
UN Layout Key UN/ECE Recommendation 1
XML stylesheets, box completion guidelines (TBG 15)
UN/CEFACT EDIFACT Directory Version D03A
message implementation guides (ATG 1)
UN/CEFACT XML Naming & Design Rules Version 1.1
XML document schemas (ATG 2)
SITPRO
Simplifying International Trade

10. What we did and are doing
Gather data requirements
Data mapping
Implementation of core components
UK data modelling
Production of XML schemas, stylesheets, implementation guides etc
Gathering data requirements
- Commercial Documents
- Transport Documents
- UK user requirements
Mapping to the UNTDED
Using core components
Using the data model to generate XML schemas
XML Guidelines
SHOW EXAMPLES:
SITPRO
Simplifying International Trade

11. What we did and are doing
Establishment and running of SITPRO working groups
Revision of existing license programmes to facilitate adoption
Establishment of website for dissemination and distribution
Validation
Talk about development of validation by systems
SITPRO
Simplifying International Trade

12. Simplifying International Trade
Dissemination
– information and downloads
SITPRO marketing activities – website, newsletter, lobbying
SITPRO licensee network
SITPRO
Simplifying International Trade

13. Simplifying International Trade
Impact
Implementation by the export services division of a global bank
Implementation within SITPRO licensee software products
Implementation within the UK single window
Significant interest from all over the world
SITPRO
Simplifying International Trade

14. Simplifying International Trade
Future developments
UK Customs
Financial documents
UK single window project
More work with international partners!
SITPRO
Simplifying International Trade