1. Session 10 –
Health facilities and EPI communities master lists - Updating mechanism and role of the Regions/States
Steeve Ebener – HGLC

2. The data needs to be kept up-to-date
We live in a constantly changing world
Geospatial data is like a picture
By the time you “develop” the picture the view has already changed
Needs to be regularly updated in order to be representative of the evolution of the situation and take informed decision
Updating mechanisms needs be put in place for both the master list and the attributes (information statistics)
Accredited people should contribute to the update
MOHS Region/State officers are key to the regular update of the master lists

3. Session 10 –
Health facilities master list - Updating mechanism and role of the Regions/States
Steeve Ebener – HGLC

4. Updating the health facility master list
HMIS DHIS 2 platform
We will be using an approach based on google spreadsheet in the meantime
This method has been used in the Philippines and about to be used in Cambodia
Does not allow for versioning (only the most recent information)
Can not be used as common geo-registry

5. Updating the health facility master list
In the google preadsheet - The master list itself
As long as important gaps remains, the central level might contact you to complete missing information including collecting geographic coordinates
The information being collected will directly be uploaded into the google spreadsheet
Pass to the updating mode once the gap has becomed small

6. Updating the health facility master list
In the google preadsheet – The updating mechanism
MOHS Region/State submit a request in the google spreadsheet
The person in charge of the master list at the central level checks/validates the request
Valid
Invalid
The change is implemented in the master list
The change is not implement
The Region/State can check the result of her/his request in a separated google spreadsheet

7. Updating the health facility master list
In the google preadsheet
3 Types of requests:
1. Active health facilities not yet included in the HFML ("Request new facility" worksheet)
2. Edits that need to be implemented in the HFML either because the information was missing, was not correct or needed to be updated ("Request Edit" worksheet).
3. A record in the HFML needs to be inactivated - closure of health facility or duplicate for example ("Request inactive“ worksheet)
Specific fields for each request

8. Updating the health facility master list
In the google preadsheet
Spreadsheet to submit a request:
Spreadsheet to look at the result of the request:
Let’s have a look!

9. Rocco Panciera – UNICEF
Session 10 –
EPI communities master lists - Updating mechanism and role of the Regions/States
Rocco Panciera – UNICEF

10. Updating the EPI communities master list
First need to create the first version of the master list following the example of the Taungwingyi Township
Get the current list of communities with the indication of their location (Region/State, District, Township, Village track, village) and 1st and 2nd level health facilities based on DOPH health facility master list
Match the information with the MIMU database for the EPI communities that are villages
Process to take place at the central level with the support of the EPI staffs in the Regions/States

11. Updating the EPI communities master list
Put an updating mechanism in place using the one for the health facilities master list as an example
Could also be based on google spreadsheets while waiting for a common geo-registry to be established
Could be an integral part of the microplanning process with an annual update taking place just before the population headcount exercise in December
Could take advantage of the tablets received this week to collect the geographic coordinates of the EPI communities for which this is missing