1. Define DTS and GTC

2. ENABLING LEARNING OBJECTIVE
Task: Provide an overview of Government Travel Charge Card (GTCC) Standards and managing it as a program within an organization
Conditions: FM Leaders in a classroom environment working individually and as a member of a small group using FM Business Processes, doctrinal and administrative publications, personal experiences, practical exercises, and discussion
Standards: Answer all Check on Learning Questions related to:
GTCC Authorities
GTCC Training Requirements
Organization Responsibilities
SLIDE SHOW 2: TLO
Instructor Note:
Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations,(METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
Risk Assessment Level: Low. Hazard Identification: Electrical Shock, Fire, Slippery Floors, Physical Injure/Strain, Tripping Tight Spaces in Classroom, and Influenza. Hazard controls: Primary Instructor (PI) will ensure: All electrical cords are properly stored under desks, liquid containers have lids on them and all spills are immediately cleaned and mopped and allowed to completely dry before allowing students/personnel to walk on them. All chairs are ergonomically designed, adjust to individual preference and that all students are awake and paying attention in class. All cables/cords are properly plugged in, sheathed, and secured along tables, walls, and ceilings. No damaged or frayed cords/cables will be used. PI will brief proper hand washing techniques, the use of hand sanitizer, and evacuation procedures. All trash will be removed daily.
Environmental Statement: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Evaluation: At the end of the S8 Module a culminating event, resulting in a briefing to the Commander, will be assessed.
Instructional Lead-In:

3. Government Travel Charge Card (GTCC)
Concrete Experience: Break the class into groups of 4; 5-10 mins to identify everything they know about government travel
Have the students determine what myths are true or false from the GTCC website.

4. Laws and Other Documentation Governing Travel Cards
Public Law
Public Law
Public Law
Public Law
DoD Policy/Regulation
DoD FMR Volume 9, Chapter 4, “Travel Policy”
DODI Commercial Travel Management
INSTRUCTOR:
Navigate to
Navigate to DOD FMR Chapter 4
Navigate to DODI
Show metrics on page 4-24 about delinquency
References found at:
PL :
An act to require Federal employees to use Federal travel charge cards for all payments of expenses of official Government travel, to amend title 31, United States Code, to establish requirements for prepayment audits of Federal agency transportation expenses, to authorize reimbursement of Federal agency employees for taxes incurred on travel or transportation reimbursements, and to authorize test programs for the payment of Federal employee travel expenses and relocation expenses.
Public Law :
Establishes the requirement of split disbursement directly to the travel card vendor.
Public Law :
Requires each Executive Branch department and agency to evaluate the credit worthiness of an individual before issuing a GTCC.
Public Law  Government Charge Card Abuse Prevention Act of 2012
Financial Management Regulation (FMR) –Volume 9, Chapter 4: details the travel policy.
DoDI , "Commercial Travel Management" has been re-issued and succeeds the original version published in 2011, which formally established the Defense Travel Management Office (DTMO) as the Department’s focal point to manage commercial travel programs and policy. The reissued version supersedes travel policies contained in various memos, the DoD Financial Management Regulation, Defense Transportation Regulation and other governing regulations. It contains six volumes with each volume formally outlining the procedures and regulations related to the management of a specific commercial travel program. The reissuance of DoDI reduces the quantity, diversity, and dispersion of commercial travel guidance by creating one location for policy information.

5. Public Laws PL
Also known as the Travel and Transportation Reform Act (TTRA) of 1998
Established the travel card program within the Department of Defense (DoD)
Mandates the use of a government sponsored travel card for costs associated with official government travel PL
Establishes the requirement of split disbursement directly to the charge card vendor PL
Requires each executive department and agency to evaluate the credit worthiness of an individual before issuing the individual a Government Travel Charge Card (GTCC) PL
Government Charge Card Abuse Prevention Act of 2012
Establishes requirement for program safeguards and internal controls, including but not limited to program reviews
Establishes the requirement for “…appropriate training is provided to each travel charge card holder and each official with responsibility for overseeing the use of travel charge cards…”
References found at:
PL :
An act to require Federal employees to use Federal travel charge cards for all payments of expenses of official Government travel, to amend title 31, United States Code, to establish requirements for prepayment audits of Federal agency transportation expenses, to authorize reimbursement of Federal agency employees for taxes incurred on travel or transportation reimbursements, and to authorize test programs for the payment of Federal employee travel expenses and relocation expenses.
Public Law :
Establishes the requirement of split disbursement directly to the travel card vendor.
Public Law :
Requires each Executive Branch department and agency to evaluate the credit worthiness of an individual before issuing a GTCC.
Public Law  Government Charge Card Abuse Prevention Act of 2012
Financial Management Regulation (FMR) –Volume 9, Chapter 3: details the travel policy.
DoDI , "Commercial Travel Management" has been re-issued and succeeds the original version published in 2011, which formally established the Defense Travel Management Office (DTMO) as the Department’s focal point to manage commercial travel programs and policy. The reissued version supersedes travel policies contained in various memos, the DoD Financial Management Regulation, Defense Transportation Regulation and other governing regulations. It contains six volumes with each volume formally outlining the procedures and regulations related to the management of a specific commercial travel program. The reissuance of DoDI reduces the quantity, diversity, and dispersion of commercial travel guidance by creating one location for policy information.
4/22/2019

6. DoD Policy / Regulation (1 of 2)
DoD Financial Management Regulation (FMR):
Establishes command, supervisory, and personal responsibility for use of the Government Travel Charge Card and the operation of DoD travel card program. 
It is the responsibility of commanders and supervisors at all levels to ensure compliance with this regulation
DoDI :
Volume 1: Identifies Defense Travel Management Office (DTMO) as the proponent for DoD Commercial Travel policy
Volume 3: Establishes policy, assigns responsibilities, and provides procedures for the functional management of the DTS
Volume 4: Establishes policy, assigns responsibilities, and provides procedures for managing the DoD Government Travel Charge Card Program.

7. Benefits of Using a Travel Card
Improves financial readiness/security of travelers
Eliminates the need for travelers to use personal funds
Reduces the need (and costs to the Department) for travel advances and related reconciliation/collection
Improves audit readiness and program management
Increases rebates from the travel card vendor
Provides travel insurance (GARS)
Increases data capture
providing business intelligence to improve travel programs
reduce overall travel costs
expand strategic sourcing opportunities
Allows use of GSA City Pair Program and Tax Exemption
SLIDE SHOW 9: Benefits of Using a Travel Card
Bullet 1- An efficient tool for conducting official travel
Bullet 2- Reduces reliance on out-of-pocket expenses and personal credit card use
Bullet 3- Saves administrative costs incurred paper-based transactions, Save costs due to tax exemption status in select States
Bullet 4- Provides financial readiness, Reduces the need to issue traditional travel advances (cash/electronic funds transfer

8. Government Travel Charge Cards (GTCC)
The DoD policy is that the Government-sponsored, Contractor-issued travel card should be used to pay for ALL official travel expenses while on TDY/TAD. Personal use of the travel card or using the travel card to pay for someone else's travel expenses is prohibited. The use of the travel card for non-official expenses may result in disciplinary actions
The GTCC includes 2 types of cards:
Individually Billed Accounts (IBAs)
Centrally Billed Accounts (CBAs)

9. Traveler Responsibilities
Be familiar with GTCC Regulations
Verify receipt card with GTCC vendor
Update contact/card information in DTS and GTCC vendor (ODTA can assist)
Ensure the account is active, available for use prior to travel
Use card for all expenses related to official travel unless otherwise exempted
Submit travel vouchers within 5 working days
If authorization was created in DTS, and trip is greater than 45 days, partial payments should be scheduled
If authorization was created outside DTS, interim travel vouchers should be submitted every 30 days
Use split disbursement during travel settlement process
Ensure charges are accurate; dispute inaccuracies within 60 days
Report lost or stolen card
CITI Bank Phone(located on back of GTCC): CONUS: OCONUS:
SLIDE SHOW 10: Travelers Responsibility
Issued only for payment of Official government travel expenses. It is not authorized for personal expenses.
Payments are the cardholder’s responsibility
Review and reconcile your account statement in a timely manner. Pay the balance due in full, upon receipt of the billing statement.
Cardholder receives the billing statement directly from the travel card vendor at the address provided on the card application. Cardholder must notify the APC and the travel card vendor of changes in contact information, such as a new address. Notify the travel card vendor using the form provided on the back of the statement.
Call travel card vendor’s toll free phone number
Contact the APC
Failure to notify the travel card vendor and APC of an address change may prevent the cardholder from receiving the travel card billing statement or refund on time.

10. Organization Responsibilities
Agency Program Coordinator (APC)
Independent performer/self-management
Appropriate rank, grade, maturity, and skills
Designated in writing
Monitor unit’s GTCC program
Run/manage necessary reports
Relay sensitive information; notify cardholder(s) supervisor of suspected misuse and abuse
Assist cardholders
Conduct training as needed
Increase/decrease credit limits
Activate/deactivate cards
Coordinate with DTS administrator to maintain cardholder profile information
Perform Program Reviews
Compliance Checklist – GTCC Regulations, Annex 9
Coordinate with DTS DTA/FDTA to identify travelers not submitting a voucher within 5 working days of returning from travel

11. GTCC Training Initial Training Cardholders and APCs
Must use DoD standard training material
Cardholder training (CH 101) and APC Travel Card Program Management (APC Course) (Mandatory) found on the TraX website:
Refresher Training:
Required every 3 years
May come from another source (e.g., GSA, VISA, or Citi®)

12. Individually Billed Accounts (IBA)
Payment of IBAs is the responsibility of individual travel charge card holders. There are two types of IBAs, Standard and Restricted: *
Standard
Restricted
APC
Limit
Credit Score
Min 660
or declined
Credit Limit
$7,500
$4,000
$10,000
Cash Advance Limit
$250
$5,000
Monthly Retail
$100
$500
APC Activation/ Deactivation no
yes
Split Disbursement
Mandatory

13. GTCC Delinquency Timeline
ACCOUNT STATUS:
Open/Active
Open/Active
Temporary Closure
Closed
Action(s) Required to Re-Open
N/A: Open
N/A: Open
Notification
Account re-opened by Citi 48 hrs after payment for past due amount rendered
Closed for 1 year; Requires formal request for Re-instatement
Account
Standing
G1:
Past Due
G2: Pre- Suspension
G4:
Pre-Cancel
G5:
Cancel
Current
No Rating
G3: Suspension
Days
Past
Due
1-14
15-24
25-35
36-89
90-100
101 +
Billing Cycle
1st Month
2nd Month
3rd and 4th Months
5th Month +
12th – 11th
12th – 11th
12th – 11th
(3rd Month)
12th – 11th
(4th Month)
12th – 11th…
Credit Increase Request
Prior to submitting the request, APCs will increase the credit/cash limits at their level.
Submission must include the request form with justification and a copy of cardholder's (default) travel orders. If using a spreadsheet for multiple cardholder, include the account number WITHOUT DASHES. The excel spreadsheet will have the justification in the remarks section. APCs will check for accuracy to ensure that the account number is correct, and Standard and Restricted cards are matched to the appropriate cardholder. This will help with the expiration date of the increases (6 months versus 12 months).
All submissions going to DA for increases, must be on the attached spreadsheet. This spreadsheet can also be used for HL3 increases.
Mission Critical - Temporary Duty (TDY)
IAW GTCC Regulations, paragraph Mission Critical Travel for IBAs, "Mission critical status must be reflected on the travel authorization/order and the CPM (or the APC depended upon Component procedures) must place the cardholder in a mission critical status before the account is suspended...“
HL4 and below have the ability to place cardholders into mission critical status. However, request for approval must come from the HL3. This is to prevent the abuse and misuse of using mission critical. HL3 will check the report monthly, and remove individuals who do not have prior approval.
Mission Critical - Permanent Change of Station (PCS)
Cardholder on reassignment orders must be placed in mission critical status prior to leaving your organization. Cardholders will enroll into the PCS Program Pilot once they have their reassignment orders. APCs will ensure their accounts are in good standing, i.e., not past due, credit/cash limit is sufficient for their travel expenses, and briefing cardholder on use of their GTCC while traveling.
APCs will annotate "YES" in CCMS, in the "PCS" block under the cardholder's account. Cardholder will be placed in mission critical status with an end of the last day of the report month to the new installation. Remind the cardholder that they have 45-days from that date to pay their balance. Reiterate the need to inprocess with their new command as soon as possible.
APC will notify the HL3 when they've placed the cardholder in mission critical (PCS).
Mission Critical - Suspension
Once an account has gone into suspension, the HL3 is the only authority to remove and place into mission critical status.
APCs must show attempts to notify the individual and what actions were taken to prevent cardholder from going into suspension, i.e., 45-Day Pre-Suspension Notification. APCs must show a strong justification to why cardholder needs to be removed.
Mission critical status (suspension) will be approved on a case-by-case basis.
Accounts become eligible for salary offset when an unpaid balance reaches 126 days past billing.
Restricted Card: $4,000
Standard Card: $7,500 BN
GRP
1st SFC
USASOC DA
Comments
Card Limit Increase
$10,000
$15,000
$20,000
Standard card: not to exceed 1 year
Restricted card: not to exceed 6 mo.
ATM Daily Cash
Withdrawal Limit
$5,000
Mission Critical – PCS X
Not to exceed 120 days
Mission Critical – TDY
Mission Critical - Suspension

14. Use of this type of card is limited to official travel expenses only.
Types of Cards
Standard Card:
Use of this type of card is limited to official travel expenses only.
Quasi-Generic cards will be issued for all new, re-issued and renewed travel cards.
Restricted card is issued in the following situations:
An individual does not meet the credit requirements for a standard card.
If the individual declines a credit check.
Request by the commanding officer, supervisor or APC.
Quasi-generic card
Quasi-generic cards are issued from non-Government Citibank® credit card stock, utilizing the
standard account numbering structure used for your Agency/Organization’s Citibank Government
Travel Card program. The Card will look like a regular corporate or consumer Citibank card;
however, Cardholders will be entitled to all Travel Card features and benefits included in the GSA
Master Contract and the Agency/Organization Task Order.

15. Centrally Billed Accounts (CBA)
A CBA is a variation of the travel card, under the DoD travel card program. CBAs are used for the Department's specific needs and may be the method of payment for expenses incident to official travel, to include local travel. Payment of CBAs is the responsibility of the government.
There are two types of CBAs:
Transportation Accounts (Cardless Account)
Unit Cards
Limited use
Must be approved by the Component Program Manager
Credit limit consistent with mission
Government liability
Account Manager responsible for management and reconciliation *

16. Applying for a Travel Card
When applying for a travel card, an applicant will:
Contact your Agency Program Coordinator (APC)
Travel card program information
DoD Statement of Understanding
A/OPC initiates application at:
Applicant receives link to the application in an
Steps for Processing Routine Applications (Expedited Processing is Available):
APC Verification
APC Approval
Travel card vendor processing
Travel card receipt
SLIDE SHOW 20: Apply of r a Travel Card
Bullet 1- APC will send an containing the information for the online application
Signed application along with the supervisor’s signature and the signed DOD Statement of Understanding

17. Receiving and Activating the Travel Card
After receiving the card:
Cardholder agreement
Sign the travel card, activate the account and obtain a PIN.
If a card is not used in a 12-month period, the account may be closed
For a restricted card, activation and deactivation required for each travel period (organization dependent).
ATM Access:
Travelers may use the travel card at ATMs; there is a fee (reimbursable)
Assigned a personal identification number (PIN)
May not obtain ATM advances before three working days of travel.
SLIDE SHOW 23: Receiving & Activating
Bullet 1- Read the cardholder agreement which contains very important account information. Retain the agreement for your records.
Bullet 2- Sign the travel card and follow the instructions to activate the account and obtain a PIN.
For a restricted card, the APC is required to contact the travel card vendor for activation and deactivation for each travel period.
SLIDE SHOW 18: ATM Access
Bullet 1- Travelers may use the travel card at ATMs to obtain cash needed to pay for ‘out-of-pocket’ travel-related expenses. The GTCC contractor will charge the cardholder a transaction fee for ATM use.
Bullet 2- The travel card vendor assigns a personal identification number (PIN) to each cardholder, together with card issuance to permit ATM access.
Bullet 3- Cardholders may not obtain ATM advances earlier than three working days before the scheduled travel.

18. Reimbursement and Payment Policy
Submit the travel voucher within five working days
Interim vouchers should be submitted after every 30 days of long-term travel.
The reviewer/AO must review/approve the voucher
Payment Policy
Monthly billing statement
Payment should be made in full
Delinquent and suspended at 60 days
Transactions may be disputed (undisputed balance must be paid in time)
Reimbursement
Bullet 1- The cardholder should submit the travel voucher within five days of returning from the trip
Bullet 2- If trip was not created in DTS interim vouchers should be submitted after every 30 days of long-term travel.
Bullet 3- The AO must review the voucher for any errors or omissions. The AO will guarantee that all required receipts are included and that split- disbursement was used to pay the travel card vendor.
Bullet 4- The voucher should be paid within 72 hours of AO approval. If not paid within two weeks, the traveler should inquire about the delay.
Payment Policy
Bullet 1- You will receive a monthly billing statement when you use your travel card. Billing statements list all charges and activities that occurred during the billing period.
Bullet 2- Payment should be made in full by the due date whether or not reimbursement has been received. Accounts are past due if not paid by the statement due date.
Bullet 3- Accounts become delinquent and are suspended at 60 days after the statement date
Bullet 4- If there are incorrect transactions on the statement, the cardholder may dispute them. Disputes must be filed within 60 days of the statement date on which the charges first appeared. Dispute form may be obtained from your APC, the DTMO website or the Citi website.

19. Fees LATE Return Check - non reimbursable Expedited - reimbursable
75 days from the initial statement date
Additional charges every 30-day cycle
Return Check - non reimbursable
Expedited - reimbursable
ATM - reimbursable.
SLIDE SHOW 25: Fees
Instructor: Navigate to 4.27 in “GTCC Regulation:
Bullet 1- Applied to accounts beginning 75 days from the initial statement date.
Bullet 2- Additional charges for each 30-day cycle, the account remains unpaid.
Bullet 3- Not reimbursable unless the account is in Mission Critical Status or the Government is responsible for a delay in paying travel settlements.
Bullet 4- There is a non-reimbursable return check fee for insufficient funds
Bullet 5- There is a reimbursable fee charged for expedite delivery of the travel card.
Bullet 6- The fee for ATM usage reimbursable. A terminal fee may also be assessed by the ATM owner.

20. Disputed Transactions
Identified an incorrect transaction
Contact the merchant
Submit a dispute form within 60 days
Temporary credit
SLIDE SHOW 27: Disputed Transactions
Once you have identified an incorrect transaction,
Contact the merchant and request clarification to attempt to resolve the problem.
If the issue is not resolved with the merchant, unresolved transaction or a billing error submit a dispute form to the travel card vendor within 60 days of the statement on which the transaction was posted. The cardholder is responsible for disputing transactions within 60 days of the statement date; otherwise they are liable for payment of the charge. The cardholder must complete and return an additional forms the travel card vendor may request.
You will receive a temporary credit for the disputed transaction until it is resolved. If the dispute is resolved in the merchant's favor, the transaction is reapplied to the traveler’s account. If resolved in the traveler’s favor, the amount is credited in traveler’s account.
Government Transaction Dispute Office Guide

21. Summary (1 of 2)
The GTCC will be used by all DoD personnel to pay for all cost related to official Government travel
There are laws and policies that govern travel cards
Using a GTCC offers many benefits
There are two types of travel cards
Standard
Restricted
SLIDE SHOW 28: Summary
Bullet 1- The GTCC will be used by all DoD personnel (military or civilian) to pay for all cost related to official Government travel. Cardholders are required to use travel cards for all official travel expenses wherever credit cards are accepted. Cardholders are authorized to withdraw cash from ATMS to pay for out-of-pocket, travel-related expenses at locations where the card cannot be used.
Bullet 2- There are laws and policies that govern travel cards, such as eligibility, mandatory use, and the requirement for split-disbursement
Bullet 3- Using a GTCC offers many benefits. A travel card is an efficient tool for conducting official travel and enhances financial readiness.
Bullet 4 - There are two types of travel cards: standard and restricted. Most cardholders are issued a standard card. Restricted cards are issued under certain conditions such as the commanding officer, supervisor, or APC requests a restricted card be issued.
An IBA is issued for payment of official Government travel expenses only. It is not authorized for personal expenses.

22. Summary (2 of 2)
No travel card will be issued without a properly completed application form and supporting documents
Activate upon receipt of card
Report a lost or stolen card
An account may be cancelled for several reasons
Mission Critical Status if traveler location prevents filing interim vouchers.
SLIDE SHOW 28: Summary (Cont.)
Bullet 1- No travel card will be issued without a properly completed application form, the signed DoD Statement of Understanding and the Travel Card 101 completion certificate.
Bullet 2- Upon receipt of the card, the cardholder must read the cardholder agreement, sign the travel card, and follow the instructions to activate it.
Bullet 3- The cardholder should immediately report a lost or stolen card to the GTCC vendor and follow up with their APC.
Bullet 4- An account may be cancelled for several reasons. The GTCC contractor may close accounts upon the request of the Agency Program Coordinator.
Bullet 5- An APC may place a travel card into Mission Critical Status if the traveler is deployed long-term to a location that prevents them from filing interim vouchers.

23. Check On Learning
Q1. How many types of GTCCs are there and what are they?
Q2. What are the types of IBAs and what are their default credit limits?
Q3. True / False. The use of a government travel card is optional.
Q4. How often is GTCC Refresher Training Required?
Q5. True / False. The APC does not have the ability to raise default credit limits.
Q6: Who is the proponent for DoD commercial travel?
Q7: What policy requires the use of DTS or CTO for official travel?
A1: 2. Individually Billed Accounts (IBAs); Centrally Billed Accounts (CBAs)
A2: Standard ($7,500) and Restricted ($4,000)
A3: False
A4: Every 3 years
Check on Learning
NOTE: Conduct a check on Learning
A5: False
A6: Defense Travel Management Office (DTMO)
A7: DoDI volumes 2 & 3

24. Defense Travel System (DTS)

25. ENABLING LEARNING OBJECTIVE
Task: Provide an Overview of Defense Travel System from a Resource Manager perspective
Conditions: FM Leaders in a classroom environment working individually and as a member of a small group using FM Business Processes, doctrinal and administrative publications, personal experiences, practical exercises, and discussion
Standards: Answer all Check on Learning Questions related to:
DTS authority
Create Line of Accounting
Unsubmitted Voucher Report
SLIDE SHOW 2: TLO
Instructor Note:
Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations,(METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
Risk Assessment Level: Low. Hazard Identification: Electrical Shock, Fire, Slippery Floors, Physical Injure/Strain, Tripping Tight Spaces in Classroom, and Influenza. Hazard controls: Primary Instructor (PI) will ensure: All electrical cords are properly stored under desks, liquid containers have lids on them and all spills are immediately cleaned and mopped and allowed to completely dry before allowing students/personnel to walk on them. All chairs are ergonomically designed, adjust to individual preference and that all students are awake and paying attention in class. All cables/cords are properly plugged in, sheathed, and secured along tables, walls, and ceilings. No damaged or frayed cords/cables will be used. PI will brief proper hand washing techniques, the use of hand sanitizer, and evacuation procedures. All trash will be removed daily.
Environmental Statement: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Evaluation: At the end of the S8 Module a culminating event, resulting in a briefing to the Commander, will be assessed.
Instructional Lead-In:

26. Travel Program Reports
Access to Reports
DTS Reports Scheduler
DTS Budget Module
DTA Maintenance Tool
Business Intelligence Reporting Tool (BIRT)
Centrally Billed Accounts Module
Key S8 Reports
Unsubmitted Voucher Report
Questionable transactions report (reviewed monthly)
SLIDE SHOW 4: BUDGET
Bullet 1- Purpose is to ensure that unfunded travel does not take place
Bullet 2- The DTS Budget module does not link to your official accounting system
Think of it as a tracking tool, much like a checkbook register that monitors the use of travel funds

27. DTS Reports Scheduler Offers approximately 50 reports
Requires organization access
Some reports may require specialized permission levels or role appointments
Reports that require a specified date range can only retrieve data for travel documents created in the last 15 months and for a date range of up to 31 days with the exception of:
The Unsubmitted Voucher Report (24 months; 93 days)
Audit Trail Reports (24 months; no limit)
SLIDE SHOW 4: BUDGET
Bullet 1- Purpose is to ensure that unfunded travel does not take place
Bullet 2- The DTS Budget module does not link to your official accounting system
Think of it as a tracking tool, much like a checkbook register that monitors the use of travel funds

28. DTS Reports Training 1. 2. 3.
DTS REPORTS TRAINING
Navigate to
Click on “Training” icon on top of the page
Select “View All” and locate “DTA – Reports”
Launch the training
Skip slides until “Explore & Apply” icons appears.
Launch practical training
Training takes approximately 15 minutes

29. DTS Budget Module
Allows you to run reports that help you monitor the budget activities for your organizations and LOAs; automatically adjusts available travel funds in the budget as obligation and reimbursement requests are approved
Offers 4 reports
Balance report
(Target) Adjustment report
(Budget) Transaction report
Total Obligation report
Requires permission level 1 or 3
DTS Budget module tracks travel spending in DTS
Not an official accounting system
Manually add budget targets (spending limits)
SLIDE SHOW 4: BUDGET
Bullet 1- Purpose is to ensure that unfunded travel does not take place
Bullet 2- The DTS Budget module does not link to your official accounting system
Think of it as a tracking tool, much like a checkbook register that monitors the use of travel funds

30. DTS Budget Module Training1. 2. 3.
DTS BUDGET TRAINING
Navigate to
Click on “Training” icon on top of the page
Select “View All” and locate “FDTA – Lines of Accounting/Budgets”
Launch the training
Skip slides until “Explore & Apply” icons appears.
Launch practical training
Training takes approximately 15 minutes

31. DTA Maintenance Tool
Houses View List Reports that provide information on groups, routing lists, organizations, people, and LOAs
2 Reports:
View Routing List
View Delegated Authorities List
SLIDE SHOW 4: BUDGET
Bullet 1- Purpose is to ensure that unfunded travel does not take place
Bullet 2- The DTS Budget module does not link to your official accounting system
Think of it as a tracking tool, much like a checkbook register that monitors the use of travel funds

32. Business Intelligence and Reporting Tool (BIRT)
Houses advanced reports and the tools that allow you to create your own DTS reports
Requires organization access and your DTS profile set to “Yes” for BIRT access
SLIDE SHOW 4: BUDGET
Bullet 1- Purpose is to ensure that unfunded travel does not take place
Bullet 2- The DTS Budget module does not link to your official accounting system
Think of it as a tracking tool, much like a checkbook register that monitors the use of travel funds

33. ENABLING LEARNING OBJECTIVE
Task: Provide an Overview of Defense Travel System from a Resource Manager perspective
Conditions: FM Leaders in a classroom environment working individually and as a member of a small group using FM Business Processes, doctrinal and administrative publications, personal experiences, practical exercises, and discussion
Standards: Answer all Check on Learning Questions related to:
DTS authority
Create Line of Accounting
Unsubmitted Voucher Report
SLIDE SHOW 2: TLO
Instructor Note:
Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations,(METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
Risk Assessment Level: Low. Hazard Identification: Electrical Shock, Fire, Slippery Floors, Physical Injure/Strain, Tripping Tight Spaces in Classroom, and Influenza. Hazard controls: Primary Instructor (PI) will ensure: All electrical cords are properly stored under desks, liquid containers have lids on them and all spills are immediately cleaned and mopped and allowed to completely dry before allowing students/personnel to walk on them. All chairs are ergonomically designed, adjust to individual preference and that all students are awake and paying attention in class. All cables/cords are properly plugged in, sheathed, and secured along tables, walls, and ceilings. No damaged or frayed cords/cables will be used. PI will brief proper hand washing techniques, the use of hand sanitizer, and evacuation procedures. All trash will be removed daily.
Environmental Statement: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Evaluation: At the end of the S8 Module a culminating event, resulting in a briefing to the Commander, will be assessed.
Instructional Lead-In:

34. Check On Learning
Q1. Where in DTS can you locate the Unsubmitted Voucher Report?
Q2. Where, within DTS, can you find reports that provide information on groups, routing lists, organizations, people, and LOAs?
Q3. True / False. The DTS Budget Module is an official accounting system.
Check on Learning
NOTE: Conduct a check on Learning

35. TERMINAL LEARNING OBJECTIVE
Task: Provide an overview of managing official government travel at the organization level Conditions: FM Leaders in a classroom environment working individually and as a member of a small group, using Defense Travel System (DTS), FM Business Processes, doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, and discussion Standards: Answer all Check on Learning Questions related to DTS and GTCC program overviews
SLIDE SHOW 2: TLO
Instructor Note:
Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations,(METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
Risk Assessment Level: Low. Hazard Identification: Electrical Shock, Fire, Slippery Floors, Physical Injure/Strain, Tripping Tight Spaces in Classroom, and Influenza. Hazard controls: Primary Instructor (PI) will ensure: All electrical cords are properly stored under desks, liquid containers have lids on them and all spills are immediately cleaned and mopped and allowed to completely dry before allowing students/personnel to walk on them. All chairs are ergonomically designed, adjust to individual preference and that all students are awake and paying attention in class. All cables/cords are properly plugged in, sheathed, and secured along tables, walls, and ceilings. No damaged or frayed cords/cables will be used. PI will brief proper hand washing techniques, the use of hand sanitizer, and evacuation procedures. All trash will be removed daily.
Environmental Statement: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Evaluation: At the end of the S8 Module a culminating event, resulting in a briefing to the Commander, will be assessed.
Instructional Lead-In: