Rennan Duffour State Deputy

Rennan Duffour State Deputy
DIOCESAN MEETINGS March 2019 Rennan Duffour State Deputy Louisiana State Council

Louisiana State Council AGENDA – DIOCESAN MEETING
Diocesan Administrator Prayer & Opening Intro Diocesan Specific Issues State Deputy Louisiana Goals State Membership Programs Master’s Representative 4th Degree Insurance Representative Insurance Support State Secretary Finances Close Out Q&A Final Comments Closing Prayer

Diocesan Administrator
Diocese Specific Topics and Issues

Louisiana State Council GOALS 2018-2019 FRATERNAL YEAR
Circle of Honor Total new Membership Intake = 1,410 Net Membership = 750 Star Councils = 45 New Council Development = 5 Council Reactivation = 6 Pinnacle Award Intake 110% = 1,551 Hispanic Council Growth Goals New Council Development = 1 Reactivations = 1 Round tables = 75 Net/Net = 100 True Growth 2.5% = 34,455 Active Council Recruiting = 195 Intake under 40 Years Old = 40%

Louisiana State Council NEW PROGRAMS / INITIATIVES
New Programs and Initiatives have been developed and implemented in the Columbian Year Faith in Action Supreme Initiative Implement the Supreme Initiative to bring more visibility of our Catholic Faith to our Church, Families and Communities Online Membership Electronic Membership Recruitment & Sign-up

New Seminary Council at St Joseph Seminary in Covington has been established Young Adult Committee Develop and Implement new Ideas to Attract Younger Adults / Families to the K of C and Identify what Programs and Activities will maintain their Interest to remain Active

Catholic School Tuition Assistance Lottery Program Develop and Implement a Program to assist Young Families financially with Catholic School Education Reduction in State Overhead Study, Recommendation and Implementation of reduction in State Overhead Costs

Louisiana State Council STATE OFFICE
Significant changes implemented at the State Office. The State Office Building in Lafayette has been leased to the Dean Insurance Agency.

Louisiana State Council STATE OFFICE
State Office Services and Responsibilities have been reduced Meetings with the State Administrator will be by appointment only Staff reduced to State Administrator on Retainer with support Clerical Support on an as-needed basis Reductions in printed materials are being implemented Streamlining of process where possible

Bobby Charpentier State Membership Director

ONLINE MEMBERSHIP A Program for Recruiting and Engaging New Members

Landing page for candidates: kofc.org/joinus

Officers Online Tab Online members assigned to your council will appear in the prospect tab. Councils will only have an assigned link. Only available to grand knights and financial secretaries.

Assigned Tab The assigned list will include only members who have expressed interest in joining your council or who have been assigned by the state membership team.

Additional Information
To view additional information about the member including contact information, click the member’s name. The member info will pop-up in another window.

Member Pop-Up Information

So Far….. July: 21 August: 30 September: 19 October: 21 November: 19
December: 22 January: 32 February: 32 196 members have signed up online Average age is 42 39% converted

DELTA CHURCH DRIVE

Steps to Follow Attend a webinar on the new program
Missed the webinars? Contact RTD Darryl Barrios ASAP! Schedule your church drive date with your pastor Order your custom Delta Church Drive kit Online order form can be found on state website or contact Darryl Barrios Orders can only be fulfilled AFTER a council completes a webinar Set up your council’s Prospect Landing Page Set your goals and set up your practice sessions Conduct your Delta Church Drive

Darryl J. Barrios Regional Training Director Southeast United States

BUILD A PROSPECTING CULTURE
Identify prospects online Create your council’s landing page today at info.kofc.org/pagerequest

Q: What is a Prospecting Landing Page?
A digital version of a prospect card with a few extras First – allows you to follow up with prospect immediately! Create your page at info.kofc.org/pagerequest

Q: What is a Prospecting Landing Page?
Second – they will automatically start receiving s with info about who the Knights are and what we do. Finally – allows online membership team to track what prospects are interested in and clicking on. Create your page at info.kofc.org/pagerequest

Prospecting for New Members
Supreme will build a custom Prospecting Landing Page for your council that can be used on a phone, tablet, or computer. Create your page at info.kofc.org/pagerequest

Q: How do I get a custom Prospecting Landing Page for my council?
Council fills in information and clicks submit. Supreme will contact you in 2-3 business days. Create your page at info.kofc.org/pagerequest

Q: How does our Prospecting Landing Page work?
Fill in prospect’s first name, last name, and address. Optionally include his phone number and city. Click submit. Create your page at info.kofc.org/pagerequest

Prospect receives auto-generated email through Supreme’s marketing software called Marketo.
Supreme will send weekly s with info about the Order and how to join.

Create your page at info.kofc.org/pagerequest
Q: Will my council receive the prospective member’s contact info? Yes. Be sure to include the address of the designated council member (membership director or grand knight) when setting up the landing page. Create your page at info.kofc.org/pagerequest

The designated council member will receive an email every time a prospect fills out the form.

Louisiana Membership Intake Goal
Quota: 1,410 March 14: 887 62.91% Need: 523

Membership Net Gain Quota: 750 March 14: 324 Need: 426

Membership Net/Net Quota: 100 March 14: -132 Need: 232

Membership Star Council
Goal: 45 43 councils on track for membership 29 councils on track for insurance 14 councils met membership quota 10 councils met insurance quota 1 council met both – 3465 Metairie

Membership / Active Council
123 councils have not recruited any new members this year!

Cash Prizes $3,500 total in lottery 1st place is $2,000
2nd place is $1,000 3rd place is $500 Council must recruit one member to qualify

Cash Awards for Recruiters and DDs
Prizes awarded twice per year in each diocese Jan 1 - Jun 30 Jul 1 - Dec 31 $50 cash each

** NEW COUNCIL INCENTIVE **
Lottery drawing each month for April, May, and June Recruit 2 members to qualify Monthly prize is $400 cash

Percent of Total Louisiana Intake
Alexandria – 6% Baton Rouge – 15% Houma-Thibodaux – 9% Lafayette – 16% Lake Charles – 8% New Orleans – 30% Shreveport – 3% Online members not in a Council – 13%

New Orleans Diocese William McCrossen, Jr.
Total Council Quota: 557 Total YTD Gain: 260 Total YTD Loss: 190 Total YTD Net: 70 Total Need: 297 30% of total LA intake

Star Tracker Report

New Orleans Diocese – District 1
Membership Council Quota YTD Gain YTD Loss YTD Net 3068 8 5747 14 4 8442 2 9415 5 15501 16182 Barnabi Landry, Sr. Quota: 28 YTD Gain: 8 YTD Loss: 2 YTD Net: 6 21%

Insurance Council Quota YTD Gain YTD Loss YTD Net 3068 3 2 -2 5747 5 1 8442 9415 15501 16182 Barnabi Landry, Sr. Quota: 14 YTD Gain: 3 YTD Loss: 2 YTD Net: -2

Membership Council Quota YTD Gain YTD Loss YTD Net 714 4 1437 17 11 20 -9 2925 6 7 1 3465 3729 16 9 -3 Paul Eckert Quota: 34 YTD Gain: 30 YTD Loss: 35 YTD Net: -5

Insurance Council Quota YTD Gain YTD Loss YTD Net 714 3 1437 6 1 12 -11 2925 2 3465 4 3729 Paul Eckert Quota: 15 YTD Gain: 9 YTD Loss: 16 YTD Net: -7

Membership Council Quota YTD Gain YTD Loss YTD Net 3411 6 2 4547 4 12115 3 15676 5 1 Paul Washington Quota: 13 YTD Gain: 6 YTD Loss: 0 YTD Net: 6 46%

Insurance Council Quota YTD Gain YTD Loss YTD Net 3411 3 1 -1 4547 12115 15676 Paul Washington Quota: 8 YTD Gain: 1 YTD Loss: 1 YTD Net: 0

Membership Council Quota YTD Gain YTD Loss YTD Net 7350 15 27 9 18 9107 7 3 1 2 10057 4 15390 17 -1 George Boudreaux Quota: 30 YTD Gain: 32 YTD Loss: 14 YTD Net: 18 60%

Insurance Council Quota YTD Gain YTD Loss YTD Net 7350 5 4 3 1 9107 10057 15390 George Boudreaux Quota: 10 YTD Gain: 6 YTD Loss: 4 YTD Net: 2 20%

Membership Council Quota YTD Gain YTD Loss YTD Net 2878 8 5 3 2 3246 7 3854 10 1 9007 6 9347 John Francis Quota: 26 YTD Gain: 13 YTD Loss: 3 YTD Net: 10 38%

Insurance Council Quota YTD Gain YTD Loss YTD Net 2878 3 -3 3246 3854 4 9007 9347 1 John Francis Quota: 11 YTD Gain: 1 YTD Loss: 3 YTD Net: -2

Membership Council Quota YTD Gain YTD Loss YTD Net 3528 6 3 5301 4 6746 1 13425 7 2 14822 Henry Richardson Quota: 20 YTD Gain: 10 YTD Loss: 2 YTD Net: 8 40%

Insurance Council Quota YTD Gain YTD Loss YTD Net 3528 3 5301 6746 1 -1 13425 14822 Henry Richardson Quota: 11 YTD Gain: 3 YTD Loss: 2 YTD Net: 1 9%

Membership Council Quota YTD Gain YTD Loss YTD Net 2436 8 2 3634 18 5 5935 11 6 9623 12 27 George Becnel Quota: 34 YTD Gain: 40 YTD Loss: 0 YTD Net: 40 118%

Insurance Council Quota YTD Gain YTD Loss YTD Net 2436 3 3634 7 2 5 5935 4 1 9623 George Becnel Quota: 13 YTD Gain: 13 YTD Loss: 5 YTD Net: 8 62%

Membership Council Quota YTD Gain YTD Loss YTD Net 1724 6 1 1905 13 9 6357 11 4 6870 5 2 8615 52 -48 8703 8 -7 Arthur Newby Quota: 35 YTD Gain: 21 YTD Loss: 60 YTD Net: -39

Insurance Council Quota YTD Gain YTD Loss YTD Net 1724 3 1 1905 5 2 6357 4 6870 8615 -4 8703 -2 Arthur Newby Quota: 15 YTD Gain: 4 YTD Loss: 8 YTD Net: -4

Membership Council Quota YTD Gain YTD Loss YTD Net 4222 7 2 7226 5 3 9384 4 1 15892 Robert Lino Quota: 14 YTD Gain: 8 YTD Loss: 2 YTD Net: 6 43%

Insurance Council Quota YTD Gain YTD Loss YTD Net 4222 3 1 -1 7226 9384 15892 2 Robert Lino Quota: 8 YTD Gain: 4 YTD Loss: 3 YTD Net: 1 13%

Membership Council Quota YTD Gain YTD Loss YTD Net 3923 4 4508 6 1 4663 8 8546 7 5 12686 James Vance, Jr. Quota: 21 YTD Gain: 8 YTD Loss: 0 YTD Net: 8 38%

Insurance Council Quota YTD Gain YTD Loss YTD Net 3923 3 4508 4 4663 2 1 8546 12686 James Vance, Jr. Quota: 11 YTD Gain: 7 YTD Loss: 1 YTD Net: 6 55%

Membership Council Quota YTD Gain YTD Loss YTD Net 2409 15 3 3091 7 1 -1 6369 5 9933 9 8 13349 4 Melvin Burrell Quota: 28 YTD Gain: 11 YTD Loss: 1 YTD Net: 10 36%

Insurance Council Quota YTD Gain YTD Loss YTD Net 2409 5 3091 3 2 -2 6369 9933 13349 1 -1 Melvin Burrell Quota: 12 YTD Gain: 2 YTD Loss: 4 YTD Net: -2

Membership Council Quota YTD Gain YTD Loss YTD Net 2732 17 6 11 -5 9769 4 1 9973 3 10645 5 18 -17 11814 12989 Willie Johnson Quota: 41 YTD Gain: 18 YTD Loss: 30 YTD Net: -12

Insurance Council Quota YTD Gain YTD Loss YTD Net 2732 6 4 2 9769 3 9973 10645 -4 11814 12989 Willie Johnson Quota: 18 YTD Gain: 10 YTD Loss: 11 YTD Net: -1

Membership Council Quota YTD Gain YTD Loss YTD Net 1819 8 9 14 -5 3061 4 1 3 10176 5 12245 12529 11 10 Michael Donegan Quota: 26 YTD Gain: 30 YTD Loss: 15 YTD Net: 15 58%

Insurance Council Quota YTD Gain YTD Loss YTD Net 1819 3 4 6 -2 3061 10176 1 -1 12245 12529 2 Michael Donegan Quota: 11 YTD Gain: 9 YTD Loss: 7 YTD Net: 2 18%

Membership Council Quota YTD Gain YTD Loss YTD Net 9240 18 10 12072 14 4 21 -17 12906 13 1 3 14614 7 15133 9 -1 Thomas Cooper Quota: 43 YTD Gain: 26 YTD Loss: 26 YTD Net: 0

Insurance Council Quota YTD Gain YTD Loss YTD Net 9240 6 1 5 12072 2 -3 12906 14614 3 -1 15133 Thomas Cooper Quota: 15 YTD Gain: 13 YTD Loss: 8 YTD Net: 5 33%

Cody Reed and Julian Gluck
YOUNG KNIGHTS Cody Reed and Julian Gluck

Who We Are WE ARE BROTHER KNIGHTS! Between ages 18 and 40
Active in our roles in our councils or as Field Agents We want to see the order grow We want younger men to join our ranks

Our Goals We are available to help with recruiting events for your council especially to be the “young face” for your recruiting drives Make ourselves available at Young Adult events through each diocese and the archdiocese. Building a team across the state to have presence at these events. Establishing/reestablishing college councils across the state.

Fr. Joseph LaFleur Council 17205

Mark Carver State Program Director
PROGRAMS Mark Carver State Program Director

Star Council Pay Supreme Per-Capita
Fr. McGivney Award (membership quota) Founders’ Award (insurance quota) Columbian Award (programs and forms) * Must also be Safe Environment compliant

Star Council You must meet membership and insurance quota by June 30th. Supreme must receive, process, and record the Form 100 and insurance application by June 30th. If you wait until the end of June to submit the Form 100 or application, you will be too late. * Must also be Safe Environment compliant

Columbian Award Earn 4 program credits in Community, Faith, Family, and Life. Conduct the 4 mandatory programs: Spiritual Reflection Consecration to the Holy Family Helping Hands Novena for Life Submit Form SP7 (Columbian Award application) Submit Form 1728 (Fraternal Survey) Submit Form 365 (Program Personnel Report) Comply with Safe Environment requirements by May 1st

Councils Missing Form 365 New Orleans Diocese
714 3923 5301 6357 6369 8546 9007 9384 9415 11814 12115 15390 15501 16182

Councils Missing Form 1728 New Orleans Diocese
714 3634 3854 3923 5747 5935 6357 6369 6746 8546 8615 8703 9107 9415 10057 10645 12115 12245 12686 15390 15501 15676 15892 16182

State Council Service Program Award
Supreme Program / International Award Recognizes Best Program by a Council (Faith, Family, Life, & Community) State Deputy picks the winners Submit STSP Entry Form

Forms available at LouisianaKC.org
State Awards State Deputy’s Award Fleur de Lis Award Areas of Evaluation Administration Form submissions Council participation Council programs Forms available at LouisianaKC.org

State Awards Must be Safe Environment compliant by April 1st.
Directors must receive grading forms by April 5th. State Office must receive the STSP Entry forms by April 5th.

Youth Expansion Program (YEP)
Quota: The council’s quota is $10 for each Regular Member. Regular member does not include Inactive, Members, Honorary Members, Honorary Life Members, and Disabled Members. Supports: Youth Contests (Free Throw, Posters, etc.) CYLA (college scholarships) Seminarians Catholic Student Centers Right to Life events

Youth Expansion Program (YEP)
Mail checks to: Melvin Burrell PO Box 113 Hahnville, LA In the memo section, write YEP followed by your council number

Safe Environment Program Faith in Action Requirements
Roles Training Background Check ARMATUS Administration Grand Knight X Faithful Navigator (Squires) Program Director Family Director Community Director Squires Chief Counsellor Squires Adult Counsellor

Upcoming State Events Texas Hold ‘em on March 23 Plaquemine, LA
Disc Golf on April 27 Lafayette, LA BBQ Contest by June 30 Each Diocese

Knights of Columbus State Convention
114th Annual Knights of Columbus State Convention May 3 – 5, 2019 Crowne Plaza Hotel Baton Rouge

Start Video now

Knights of Columbus State Convention
114th Annual Knights of Columbus State Convention Business Entertainment Social Activities

State Convention Committee Meetings Speakers/Reports
Elect State Officers Elect Supreme Convention Delegates Vote on Resolutions Approve the Budget

$40 late charge if register
Registration Fees Voting Delegate – FREE State Family – FREE Alternate Delegate – $85 Council Officer – $85 KC Visitor – $85 Spouse/Guest – $85 Children – $50 $40 late charge if register after April 15

Social Activities Crawfish Boil/BBQ – $25/person
Golf Tournament – $40/player Bowling Tournament – $20/bowler Family Feud Bingo Portrait Sessions Kidz Kamp Rosary Mass Pro-Life Oratory Contest

State Convention Ladies Luncheon & Entertainment – $30/person
Hospitality Room – complimentary food and drinks

State Convention (included with registration)
Saturday Night Banquet & Awards Presentation Saturday Night Social & Dance (music by Na Na Sha) Sunday Breakfast Buffet

State Convention Sponsorship Opportunities
visit LouisianaKC.org

Don Ducote Master 4th Degree

Fourth Degree The State Deputy and Master will work closely together to support and improve the effectiveness of the Knight of Columbus Goals, Directives and Efforts in the State of Louisiana Improved Communications Coordinated Calendar of Events Plan, Support and Promote common Goals and Initiatives

Fourth Degree Jointly Address and Resolve Problems and Issues affecting the Knights of Columbus in the State of Louisiana Participation in Respective Activities Be a Common Voice and Example for the Knights of Columbus Members in the State of Louisiana in what we represent as Knights to the Church, our Families and the Community

Insurance Representtive
Fraternal Services

Fraternal Services Presentation
How can Fraternal Services provide support? For councils For members

Vernon Ducote State Secretary
FINANCES

Finances Audits Per capita Fundraisers Seminary Mission Fund YEP MDF
Disaster Relief

Billing, Retention, & Suspensions
The Financial Secretary sends the First Invoice 15 days before the billing period/new year. Depending on the council’s bylaws, the billing period may be January 1/calendar year or July 1/fraternal year. The member has 30 days to pay the First Invoice. If there is no payment within 30 days, then the Financial Secretary sends a Second Invoice (follow-up invoice) to the member. The member has 30 days to pay the Second Invoice.

If there is no payment within 30 days after the Second Invoice (now 60 days since the First Invoice was sent), the Retention Committee should start contacting members (by phone or in person) who are in arrears. Each council must have a Retention Chairman designated on its Form 365 and filed with Supreme. If the Retention Committee is not successful, then the Grand Knight signs and sends a Knight Alert letter to the delinquent members requesting payment. The member has another 15 days to pay his dues from the Knight Alert letter.

The Retention Committee should continue to contact members who are in arrears. If there is no payment within 15 days after the Knight Alert letter was sent to the member, then a Notice of Intent to Retain (Form 1845) can be filed with Supreme. Supreme will hold this Notice of Intent to Retain for only 90 days.

The Notice of Intent to Retain will generate a Conservation Report. District Deputies have access to a Conservation Report at Officers Online. The report lists members who are at risk of being suspended. It is the responsibility of the District Deputy to contact the delinquent member’s council to verify from the Grand Knight and Financial Secretary that proper retention steps were followed in trying to retain the member. The District Deputy should also personally contact the delinquent members to see if he can assist the members in retaining their “Good Standing” status.

A copy of the Notice of Intent to Retain is also mailed to the delinquent members. The member has 60 days to pay his dues from the Notice of Intent to Retain. The Retention Committee should continue to contact members who are in arrears.

If there is no payment after 60 days the Notice of Intent to Retain was filed and if all retention efforts have failed, then the Council can file a Form 100 with Supreme to suspend the member. By this point the member has been given over 135 days to pay his dues. There is a 30-day window to file a Form 100 with Supreme to suspend the member. If payment is not received within 60 days after Notice of Intent to Retain was filed with Supreme, then between 60 and 90 days after the Notice of Intent to Retain was sent to Supreme, the council can file a Form 100 signed by Financial Secretary and Grand Knight with Supreme to suspend the member – only if all retention efforts have failed.

The “Notice of Intent to Retain” becomes null and void 90 days following the date it is recorded at the Supreme Council office. After the 90-day period has elapsed, the form will be removed from the file under the assumption the council has been successful in retaining the member. If you send the Form 100 to suspend the member after 90 days, it will be rejected. If First Invoice is sent on December 15th, then the earliest that the 30 day window to suspend can be open is May 1st to June 1st.

QUESTIONS??

Thank you for who you are and all that you do! God Bless! Vivat Jesus!

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Rennan Duffour State Deputy

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