1. ONR Post-Award w Research Administration Support OPTIONAL SUBHEAD HERE
Michelle Butler
Director, Grants Administration
Office of Nursing Research
March 4, 2019

2. Pro-active Perspective
ONR Post- Award
Focusing on high quality administrative/financial service and support for
ONR faculty and staff.
Pro-active Perspective
Pre-planning and accuracy prevents numerous problems down the road
Reduces redundant work and risk
Financial Oversight
Reconciliation and documentation
LD / Expense approval
Account management and projections / Effort Reporting
Risk Mitigation
Audit assistance
Manage compliance with federal/state regulations and sponsor requirements.
Communication
Open line of communication is key to promoting efficiency and transparency
Clear expectations of support
Award Management
Sub award oversight
Cost sharing / Reporting requirements
Award modification (NCE’s, Budget Mods, PI changes, etc.)
Solutions for outliers and problematic situations
OSP
Regular communication with central OSP to complete award actions as needed, resolve problematic issues, assist with reporting, invoicing, award close-outs and residual transfers.
Getting Started -
Proactive communication and planning with assigned research administrator
Guidance on grants financial management
Reconciliation Basics
Account information (Research UVA)
Award administration
March 2019

3. ONR Post-Award Administration
Michelle Butler, Director, Grants Administration
Department supervisor, development of systems and processes. Focus on risk mitigation and managing account issues.
Camille Hicks, Administrative Assistant Overseeing the post-award financial and compliance requirements for research activities on grants and local research awards. Responsible for T&E Card purchases and expensing, purchase orders, and managing human subject reimbursement processes.
Jackie Jarrell, Financial Services & Grants Specialist
Overseeing the post-award financial and compliance requirements for research activities on grants and local research awards. Responsible for account reconciliation, labor distribution, purchase orders, student hires, subrecipient monitoring, and cost transfers.
March 2019

4. ResearchUVA
ResearchUVA is an enterprise-wide software platform developed by the Office of Sponsored Programs (OSP) in collaboration with ITS, OE and UVA’s research community. It is a one-stop electronic portal providing investigators and administrators with around-the-clock access to the range of information they need to manage sponsored programs.
Proposal submission & tracking
Account status/notification
Account balance/ burn rate
Compliance management
ResearchUVA tour & FAQs
March 2019

5. ResearchUVA (Cont.)
Reviewing charges placed on your accounts each month is a simple way to proactively reduce risk and successfully manage your research awards. It’s also required.
Log into
Review charges on accounts
If any charges are incorrect, make a note and send it back
SON Post-Award account manager will contact you to resolve the issue
training
March 2019

6. Tips for Successful Grant Oversight
Communication!!!
GRA updates/changes
Faculty/Staff payroll changes
Scope of Work changes
Sub award invoice approval
Check Research UVA for award updates/status
Monthly review and approval
Have a question, we can help! Contact Jackie Jarrell or Michelle Butler with any questions or concerns about your accounts.
March 2019

7. Questions? Please contact Jackie Jarrell jmj4n@virginia.edu or
Michelle Butler at
March 2019