2. Web Trnsport Implementation TEA/TUG October 1-9, 2008 Saratoga Springs, NY

3. To implement web Trnsport… Get Ready - license, change management, system upgrades, data clean-up In the Gate - configuration/customizations analysis The Race Is On - install, migrate data, configure, train, test Home Stretch - parallel test, user training Finish Line - go into production

4. Get Ready License –Acquire web Trnsport license from AASHTO (no additional $ if you already license) –2 Service Units provided for Web Trnsport Preconstruction effort Applies to the initial production release To be used within timeframe set by the TTF For implementation services (e.g., installation, data migration, customizations)

5. Get Ready Change Management –Prepare your agency for implementation of the new system –Keep users and management informed about progress and critical dates

6. Get Ready System Upgrades –Upgrade Client/Server Trnsport products to the latest release –Upgrade supporting software (e.g., Oracle) –Acquire appropriate web Trnsport hardware/software –Hardware/software requirements are located at http://www.cloverleaf.net/ Select Products/Supported Versions and System Specifications http://www.cloverleaf.net/

7. Get Ready Data –Pass awarded contracts to BAMS/DSS –Consider deleting awarded contracts residing in PES/LAS –Clean up reference data Determine used but obsolete codes, items, vendors and set obsolete flag Delete invalid and unused codes, items, vendors, and other reference data

8. Inventory Customizations –Analyze PES/LAS customizations and configurations Reports Interfaces Plug-ins Screen formats Metadata System configurations (line numbering, uppercase, etc.) Security In the Gate

9. CRLMS Evaluation –Determine if CRLMS will be implemented Review web Trnsport preview site to help your decision http://www.cloverleaf.net/ Select Products/web Trnsport/Member Links (Preview Site) If yes, then … http://www.cloverleaf.net/ –Analyze existing civil rights business processes –Perform a Fit/Gap analysis –Complete Business Process Adaptation

10. In the Gate Customizations Evaluation –Determine which PES/LAS customizations are still required –Review web Trnsport preview site to help your evaluation http://www.cloverleaf.net/ Select Products/web Trnsport/Member Links (Preview Site) http://www.cloverleaf.net/ –Compile sample outputs and customization designs

11. In the Gate Customizations Evaluation (continued) –Determine which web Trnsport base reports need modification –Evaluate the need for new customized reports –Determine if your agency requires customized documentation –Decide who will develop customizations

12. The Race Is On Web Trnsport Installation Plan –Decide on agency options (e.g., uppercase) –Make a web Trnsport security plan considering agency permissions –Evaluate agencys IIS expertise –Utilize web Trnsport checklist http://www.cloverleaf.net/

13. The Race Is On Web Trnsport Installation –Verify system meets specifications –Install web Trnsport via download from Cloverleaf Acceptance test environment Development environment –Run automated acceptance tests that are delivered with the system (Fitness)

14. The Race Is On System Configuration –Set agency-appropriate system configurations –Set up minimum, basic security workflows and phases

15. The Race Is On Data Migration –Review data migration mapping and adjust as needed –Run data migration utility to migrate PES/LAS data to web Trnsport –Review data migration issues, fix data in PES/LAS if needed, and re-migrate –CRLMS – additional data migration and manual population

16. The Race Is On CRLMS –Document new business processes –Develop Use Cases –Plan and perform pilot projects

17. The Race Is On System Customizations –Modify web Trnsport base reports as needed –Rewrite RTF customized reports, interfaces, etc. (AR Report Designer tool is supported in Web Trnsport ) –Test non-RTF customizations for compatibility with web Trnsport and adjust as needed –Apply customizations to web Trnsport –Write customized documentation if needed

18. The Race Is On Training –Train core group of testers on web Trnsport –Train universe of users after system testing and closer to the time they will use web Trnsport

19. The Race Is On Testing –Create a web Trnsport test plan appropriate for your agency (including interfaces between Trnsport systems and non-Trnsport systems) –Perform web Trnsport testing according to test plan –Compare PES/LAS and web Trnsport Preconstruction report output results on identical projects/proposals –Adjust as needed and retest

20. Home Stretch Parallel Testing –Run PES/LAS and web Trnsport Preconstruction in parallel for several lettings –Run CRLMS and agency legacy processes in parallel –Compare results from both systems –Adjust as needed and retest

21. Finish Line Go Into Production –Train all users –Turn off PES/LAS and/or agency legacy systems and processes –Pat yourselves on the back! Get new picture

22. If youre behind the pack… …guess what youll see