1. Student Information System (SIS) Report
Presentation to the UTFAB October 23, 2018
Bob Engmark, Director, Information Systems
Chris Seng, Director, Office of the Registrar

2. Faces in Team New Team Member - Tanner Rohnke
Graduated from CSU in May 2018
B.S in Computer Science
Started in July 2018
Recent student insights
Student Employee - Colton Lawson
Senior Computer Science
Started in May 2017

3. SIS Project Background
Collaboration with UTFAB began in 2004
Hardware, Software and Staffing for the SIS
SIS = RAMweb, ARIESweb, FAMweb, RAM Mobile, Banner and more systems
SIS Serves:
Students: 33,877
Faculty, advisors, staff: 5,847
Applicants: 40,465
Undergraduate: 31,925
Graduate: 8,540
Alumni: 211,240 (since 1947)

4. SIS Ecosystem

5. Magnitude of the SIS – AY 17/18
Registrations per Academic Year ~75,000
Financial Aid - $330M (+6.5 %)
RAMweb logins 4.1m
Tuition and Fee Assessment - $564M (+5.2%)
Transcripts Produced – 30,311 (+1.4%)
Degree Audits run – 189,386 (+12.9%)
Electronic Graduation Contracts – 5,831
College transcripts received and reviewed – 18,711 (+10.2%)
Domestic: 17,468
International: 1,243
Grades collected – 303,514 (+7.7%)
Course sections managed – 19,098 (+3.8%)

6. RAMweb Fall 2018 First Day of Term Login

7. RAMweb Fall 2018 First Day of Term Login (cont.)
218,053 RAMweb main page views
Peak activity at 9am - 6,094 users

8. Banner 9 SIS Upgrade Why? Banner 8 de-supported Dec 2018
Architecture upgrade, enhancements
All hands on deck, big effort
Admissions, Fin Aid, Business Office, Grad School, Student Achievement, Int’l Programs, ACNS, I.S. Registrar, I.R, Online
Project nearing completion on schedule
Statement of Work (SOW)
36 custom CSU forms to convert
UTFAB 1x support last year

9. Banner 9 Timeline Jul 2015 Self-service FGE (Faculty Grade Entry)
May 2017 Self-service Registration
Aug 2018 Administrative Pages (Admin Pages) go live for selected individuals
Oct 2018 Admin Pages go live for everyone
Nov 2018 Banner 8 retirement
Dec 2018 SCAIT pages go live

10. What is Banner 9…
Banner 9 is a wholesale shift from legacy to present-day technology
Web-based interface
Mobile-first design emphasis
Streamlined menu & access flexibility
Configurable branding & theming
Dedicated SSO (Single Sign-On) components, etc…
Administrative Pages

11. Banner 9 Upgrade – Admin Pages
Web pages used by numerous administrative units on campus to maintain student information and history
Effort began in August 2017 in this upgrade
Over 1500 delivered Admin Pages, CSU actively uses over 800
19 IS staff engaged throughout project, 8 dedicated
22 Functional staff engaged across 10+ departments
Over 4,000 IS hours directly expended on project
Weekly project technical meetings
Biweekly functional impact meetings
Banner vendor Ellucian redeveloped 36 CSU custom Admin Pages

12. A Few More Items… Social media login FAMweb and RAMrecords
Search in RAMweb
26K search by 9.3K students since the launch in end of May 2018
Top search term includes, “ ”, “Canvas”, “FAMweb”, “Meal Plan”, and “Work Study”
Undergraduate Planned Leave
Changes to support policy now allowing 2 semesters
Local Address collection

13. Local Address Splash Page

14. What’s Next? Last tasks with Banner 9 Database upgrade
Financial Aid annual compliance upgrade for 19/20 aid year
Student Success and High Impact Practices
Track new information in Banner
Local Address Splash Page at Login

15. Sharing the Costs... FY19 Funding: $763,515
Any additional costs absorbed centrally
University matches UTFAB support and more
FY19 Total Budget: $1,878,250
(UTFAB + Univ match + I.S. support)

16. Projected SIS Budget

17. Thank You for the Partnership
Collaboration with UTFAB began in 2004
We appreciate your support of the project
SIS is critical core infrastructure
Systems are performing exceptionally well
Contact:
Office of the Registrar, Centennial Hall

18. EDX Data Exchange
Transforming what we do for STUDENTS

19. Evaluation of Transfer Credit
17,468 transcripts in academic year
Approx. 1/5 from CO institutions
Current process
Manual keying of data
Up to 30 business day turn around
Transfer articulation rules (N = 290,978)
Future: EDX data exchange
2 business day turn around when transcript received in EDX format
Decreased errors

20. EDX – Electronic Data Exchange
EDI and XML formats most common
Exchange education records electronically between institutions
Securely
Efficiently
We are choosing to skip OCR
This is a STRETCH goal – not an easy lift

21. u.achieve Connector
We’re asking for your help to purchase this connector.
$13,750 one-time funding (full cost, year 1)
Will request 50% of on-going support (year 2 and forward)
Project timeline: 12 months, after winter/spring purchase
Questions?

22. Certified Electronic Diplomas
Seeking UTFAB feedback

23. In exploration mode… Common on the marketplace
Official, secure, verifiable electronic diploma
Graduates may provide CeCredential number and CSU URL on resume
Download once, upload to devices, share as often as desired
Allows students to post diplomas on LinkedIn
Solves a problem for COB, CVMBS
We could show concentrations on electronic diplomas
Would meet students’ needs for working abroad
Now currently requires notarization of diploma and a student’s visit to
the Secretary of State office in Denver

25. Is there interest? Cost (as of SP18) Questions & feedback?
Option 1 – Student Pricing
$10.95 each at point of graduation
$2K annual cost for validation service
Option 2 – Purchase for all
$3.90 each at point of graduation
Estimate $28K total cost (7,196 graduates)
Questions & feedback?