1. UF Open Access Publishing Fund
Publishing for the 21st Century:
UF Open Access Publishing Fund
Open Access Week 2010
October 20, 2010
Greetings:
Introduce self: Title, Director, Academic and Scholarly Outreach
Office, scholarly communications & open access, coordination of library instruction, and library outreach to bring the library into other campus programs.
Delighted to be here. Appreciate the opportunity to share with you information on Open Access and OA initiatives--especially the Open Access Publishing Fund and its relationship to the Institutional UF, and our OA outreach to the UF community

2. Agenda Open-access in brief UFOAP explained
Introduce recipients of UFOAP
Questions/Discussion
Purpose of today’s program is to provide basic information on open access and initiatives at UF
I’ll define OA and look at 2 ways to participate in OA publishing on campus
I’ll explain what the UFOAP Fund is and how it works here at UF
And I look forward to introducing you to three recipients of the UFOAP so you can hear directly from them the value of this support to their research.
Finally , we want to allow a few minutes to take a couple of questions and comments.

3. Open Access Defined Free of charge to readers Unrestricted
Free of most copyright and licensing restrictions, requiring only the consent of, or attribution to, the author or copyright-holder
Digital and online
Peter Suber, Focusing on open access
Open Access in brief: we’ve defined OA earlier in the program, but briefly it is literature that is:
free of charge to readers,
unrestricted in that it is free of most copyright and licensing restrictions, and requires only the consent of, or attribution to, the author or copyright-holder.
It is also digital and online. Therefore it is available to anyone, anywhere, with access to the Internet.
To repeat, OA if Free, unrestricted, and online.
Bottom line: immediately and freely available for great IMPACT.

4. Open Access Publishing
Self-archiving in the
Publishing in an OA journal with UF support
There are two ways to participate in OA publishing at UF: 1) self-archiving in the -- the portal to UF research output, and there is a separate session on this later this afternoon, and 2) publishing in an OA journal, and with UF support.
This session specifically focuses on the second method of open access journal publishing and the resource we now have here at UF to support OA journal publishing—the UFOAP and its value to your research.

5. Publishing in an OA Journal
OA journals are different:
free of charge to readers,
unrestricted and
online
Different funding model
The second way to participate in OA publishing is through OA journals.
What is an Open Access Journal?
Defined: OA journals are scholarly journals that are freely available online to readers with access to the Internet. They are journals that are: Free, unrestricted, and online.
OA journal publishers use a different funding model: freely available but not “free”; instead of charging readers or their institutions (e.g., libraries) for access, charges are transferred up front.
OA journals charge up-front article processing fees – usually the responsibility of author, but is usually covered by the research grant and/or employing institution, and can be waived by the journal depending on ability to pay.
The idea is to circumvent the current conventional economic model—a point made by Dr. David Guzick, the Senior VP of Health Affairs. He pointed out that public university pays the researcher to conduct research, pays faculty to provide “free” peer-review services to commercial publishers, and the public/taxpayer pays for the federally–funded research, and then the author gives away the results to a commercial publisher so that the public must buy it back again, often at premium or even exorbitant and inflationary rates—a system that is now economically unsustainable and, from a public access perspective—the public is paying and paying and paying—it is untenable.
That’s the problem with the conventional model.
Moreover, OA journals have made a good case that OA publishing can be:
*Economically viable
*Intellectually rigorous—same peer-review system, and
*Increase the circulation of ideas and research. All very attractive features of this new model of publishing.

6. UF Open Access Publishing Fund The Open Access Publishing Fund
supports making UF research findings
immediately, freely and globally
available through Open Access
publishing.
What is an OA publishing fund? It is a pool of money set aside by an institution to support publication models that enable free, unrestricted and online distribution of scholarly research.
The UF Open Access Publishing Fund Pilot Project supports the goal of making UF research findings immediately, freely and globally available. And with this fund, we join at least 10 other top-tier universities that provide OA funds: Harvard, Cornell, MIT, Univ of California, Dartmouth, to name a few.
Testimonial:
The Open Access Publishing Fund is more important than ever. The use of open access publications increases the impact and availability of peer-reviewed work to a much wider audience than traditional publications. Programs like the Open Access Publishing Fund by the University of Florida Libraries is key in raising awareness of the benefits of this growing model of publication. For us personally, the open access format maximizes the visibility and impact of our work, and is the real next step in the evolution of peer-reviewed publishing. Nevertheless, the publishing costs made us reconsider choosing this format of publishing over traditional journals. The Open Access Fund allowed us to publish in what we believe is a better format than traditional journals without dealing with inhibitory publishing fees.
Dr. Graciela Lorca – Department of Microbiology and Cell Science

7. Pilot Project $120,000 provided by Provost
Began July 1, 2010
Lasts months
$120,000 provided by Provost
Does not replace grant or other funding
for open access publishing
How does it work?
The pilot project began on July 1, 2010 , with $120,000 provided by the Provost for months.
The funds do not replace grant or other funding. Researchers should be encouraged or reminded to include Article Processing Fees in their grants.
When funds are not available from grant sources, the UFOAP Fund will assist UF authors by paying reasonable article processing feess for publishing in open access journals, and for a portion of paid access fees charged by other publishers.
Articles that comply with the eligibility criteria will be funded on a first-come, first-serve basis.

8. Eligible Authors and Articles
Authors: UF faculty, staff, and student authors
Articles: peer-reviewed research articles in OA and hybrid journals
Quality considerations and control
Commercial publishers respond with hybrid journals
Eligible authors include any UF faculty, staff member, or student author, and it includes post-doctoral researchers.
Eligible Articles: peer-reviewed research articles in Open Access and “hybrid” journals. [Commercial publishers respond with hybrid journals]: Because of the competition, commercial publishers are responding by offering an OA option for a fee for selected articles in journal titles , but this means that the public pays even more—not less—for the article. It doesn’t change the economic model.
OA journals and P & T considerations (reservations)
Quality considerations and control: important point. We are only interested in high-quality journals, and quality can vary of course in OA journals, just like it does in commercial journals. As OA journal publishing is becoming more mainstream, the number of the disciplinary journals is increasing every day, and the quality is improving also.
Note: increasingly, proprietary journals are allowing authors to post their articles to the IR [There is a website that tells you journal policies on this: .]

9. Funding Levels academic year for publishing in open access journals
Maximum of $3,000 per author per
academic year
Up to $3,000 per article to cover fees
for publishing in open access journals
Up to $1,500 per article to cover fees
for open access publishing in paid
access (hybrid) journals
Eligible Articles include peer-reviewed research articles.
Up to $3,000 per author per academic year.
Up to $3,000 per article to cover fees for publishing in open access journals.
Up to $1,500 per article for open access fees in commercial (hybrid) journals.

10. Eligible Publications
Open Access Journals and Paid
Access (Hybrid) Journals Listed in
the Directory of Open Access Journals
and/or compliant with the Open Access
Scholarly Publishers Association’s
Code of Conduct
Hybrid journals, BTW, are those that provide some but not all of their articles in open access.
Eligible Open Access Journals include those listed in the Directory of Open Access Journals or publishers that hold membership in the Open Access Scholarly Publishers Association and/or are compliant with the Association’s Code of conduct
Remember I said that the number and quality of OA journals is increasing every day. The DOAJ only lists journals that are peer-reviewed or have editorial control]. DOAJ has over 5,000 journals, and is now adding on average 3 per day, every day.
It is important for you to make sure that the OA journal offers the necessary quality control of a peer-reviewed system: see DOAJ (e.g., BioMed Central, PLoS journals)

11. Application Process
The application form is on the OA website with the policies and procedures at
Submit the completed application form and publisher invoice to the Libraries for payment.
Funding attribution statement
Submit article to the
Requests for publisher payment from then UFOAP should be made as soon as an article is accepted and an invoice for the publication charges is received, and BEFORE publication of the article.
The researcher completes our online application form, which requires a GatorLink login, and prints it out for their signature, and submits the application with the publisher invoice to the Dean’s Office. I receive it, and once funding is approved, I send a notice to the submitter and the department chair.
Once the author is notified that funding is approved, they are obligated to place a “funding attribution” statement in the paper: “Publication of this article was funded in part by the University of Florida Open-Access Publishing Fund.”
Then, payment is sent directly to the publisher.
Finally, the author submits the article to the

12. UFOAP Disbursements & Recipients
Number of applications approved
Amount disbursed
Number of UF researchers affected to date
Introduce recipients
To date, we have disbursed $7,500+ [to be updated] from 8+ [to be updated] applications to benefitting 36+ [to be udpated] UF researchers—faculty and students.
The inquiries are picking up so that I’m receiving about 3 per week.

13. We invite you to participate in the
the Institutional Repository and Open Access Publishing Fund
Judy Russell
Dean of University Libraries
Isabel Silver
Director, Academic and Scholarly Outreach
This is our 3-fold OA strategy: Institutional Repository, UF Open Access Publishing Fund, and [can’t put in print yet] we also would like to see a faculty-driven proposal for a university-wide open access policy.
Emphasize: we seek to support faculty choice in publishing, and want to offer more information about the benefits of OA.

14. Questions and Comments
Questions for me or our UFOAP recipients?
Please contact me if you have any questions about the UFOAP.
[next up on the agenda:….]