1. Expert Panel Medical Diagnostic Imaging Specialist Consultants
June Brodie | Senior Procurement Specialist
Launch of Medical Diagnostic Imaging (MDI) Equipment Procurement Tools
February 12, 2019

2. The need - access to specialist expertise
Background
MDI equipment is a highly specialized field in a rapidly evolving market
Bank and Borrowers often do not have appropriate specialist technical knowledge in-house
Procurement support
This specialist expertise is critical when procuring MDI equipment and services, especially:
needs identification and project design
procurement approach and evaluation methodology
evaluation of proposals
contract implementation

3. Individual consultant
Expert Panel
Bank established an Expert Panel
Bank’s Corporate Procurement Framework Agreements
Opportunity was openly advertised
Framework Agreements awarded to 3 consulting firms and one individual consultant
Expert Panel operational December 2018
Expert Panelists
Consulting firm
Individual consultant
Associated Medical Project Consultants B.V. (AMPC) 
Conseil Sante
ECRI Institute
Paulo Giribona (individual consultant)
It was decided to establish a dedicated resource to support Borrowers’ staff and the Bank’s task teams.
The Bank has established, through its Corporate Procurement department, an expert panel.
This was done through openly advertising the opportunity and
awarding Framework Agreements to a small group of independent specialists

4. Role and impartiality Role of Expert Panel Impartiality
As industry experts, to provide:
impartial, unbiased advice and feedback on the procurement of MDI equipment and services
on an as-needs basis
Impartiality
Bank sought feedback from the industry and suppliers on the independence of shortlisted consultants
Bank needed to know if there was any conflict of interest in providing impartial advice to buyers
No conflicts were identified

5. Conditions of the Framework Agreements
Experts can be used in Bank Investment Project Financing (IPF) funded procurements
Framework Agreements awarded for an initial term of 3 years:
option (at the Bank’s discretion) to extend by a further years
Framework Agreements stipulate the agreed daily fee rates for each consultant:
consultant cannot charge more than the agreed rates, but can offer reduced rates in a closed competitive selection
Scope
May provide either project design support or project implementation support, but not both in relation to the same project
Consultant to assist in knowledge transfer and capability building

6. Contracting a consultant
Terms of Reference
Country, project name and description of MDI equipment/services
Scope of the consulting services - clear stipulation of the requirements including the type of advice or support to be sought
Timeframe and deadline for deliverables
Award criteria
Award based on optimum combination of quality and cost
Use of rated criteria - price and non-price attributes
Pricing model:
time and materials; or
fixed price / one lump-sum

7. Bank contracting process
Framework Agreement call-off contract through either:
Consulting Services Contract, Purchase Order (consulting firm)
Short-Term Consulting contract (individual consultant)
Selection based on closed mini-competition
In emergency, or exceptionally urgent situations - direct selection

8. Borrower contracting process
Borrowers are not parties to the Framework Agreements
Borrower may “leverage” the Framework Agreement, meaning:
consultants appointed to the Expert Panel agree to offer their services to Borrowers on the same terms and conditions, and
at the agreed daily fee rates
Borrower uses its national procurement processes to award contracts

9. Questions Industry Engagement Program