1. Gift Card Approval Reminder
Presented By: John Guion

2. Gift Card Approval
At the bottom of the preapproval form you will notice the following instructions:
Once preapproved by Procurement you may proceed to procure your gift cards. This form and the Disbursement Log must be attached with payment (Reimbursement Request, Expenditure Transfer, Petty Cash, or ProCard).

3. Gift Card Disbursement Log
Gift Card/Certificate Disbursement Log
Recipient
EMPLID (required for all employees)
Amount
Employee Signature I have not received more than $200 this calendar year*
Date Disbursed
Gift Card or Certificate Company & No.
Issued By
Total Disbursement: -
Departmental Instructions: 1)
Complete this form with the Total Disbursement amount equal to the Gift Card/Certificate(s) Purchased per PreApproval 2)
Attach Receipt(s), Disbursement Log, PreApproval Form, exception memo (* when required) and submit as appropriate to:
Accounts Payable
with Direct Pay requests (>$50)
Accounting Services
with Expenditure Transfer requests (OneCard purchases)
Procurement
with ProCard statements and receipts
SFSC
with Petty Cash reimbursement forms (<=$50)
August 2012

4. Department Instructions
1. Complete the form with the Total Disbursement amount equal to the Gift Card/Certificate(s) Purchased per Preapproval.
2. Attach Receipt(s), Disbursement Log, Preapproval Form, exception memo (* when required) and submit as appropriate to:
Accounts Payable - with Direct Pay requests (>$50)
Accounting Services - with Expenditure Transfer requests.
Procurement - with ProCard statements and receipts
Bursars - with Petty Cash reimbursement forms (<=$50)

5. Questions
Point of Contact
John Guion
8-5860