1. ISSUES RAISED BY THE PORTFOLIO COMMITTEE IN RESPECT OF THE GROOT BRAK RIVER MUNICIPALITY
29 August 2012

2. Purpose
The purpose of this presentation is to provide the Portfolio Committee with a report in respect of the issues raised regarding the Groot Brak Rivier Municipality
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3. Request from Chairperson
02 May 2012
Chairperson of the Portfolio Committee indicated that she never received a report on the Groot Brak community
she would like a report on progress made, since her last visit.
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4. Apology for delayed report
02 March 2010
A Memorandum to Minister together with a letter to the Chairperson of the Portfolio Committee was routed via the, then, ADDG : COO and DDG : Service Delivery Support, Mr Kaba Kabagambe.
No feedback was received from Mr Kabagambe
Our understanding
Report was submitted.
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5. Background
01 February Portfolio Committee undertook an oversight visit to the Grootbrak Municipal area
10 February 2012 , in a letter to Minister, the Chairperson indicated that the following issues required to be addressed:
Flouting policy;
Interpretation and/or the implementation thereof;
Lack of public participation;
Communication breakdown between certain councilors and municipal management;
Exploitation of workers by contractors in human settlements development;
Lack of transparency in areas of procurement; and
The need for a response team.
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6. Processes followed to address the issues raised

7. Processes followed to address issues
19 February 2010
IGR Meeting
21 February 2012
meetings with MEC, response team and Community
22 February 2012
meetings with the Council of the Mossel Bay Municipality, Great Brak River Community
Leadership, Municipality, Community, contractors
Response team and Community Representatives
Preparation of a Terms of Reference
Follow-up and assessment
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8. 19 February 2010 – IGR meeting
Senior officials from NDoHS, WCPDHS, Greater Mossel Bay Municipal Manager and Groot Brak Municipality
All issues raised in the letter were interrogated
“Response Team” was constituted
Resolution
Response Team to meet with the community on Sunday 21 February 2012 to discuss the community’s grievances
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9. 21 February 2010 Meeting 1 IGR Meeting - MEC joined the Response Team
Resolution
Meet the community members
Meeting 2
MEC, J Gelderblom (MP), Deputy Mayor, Ward Councilor, Response Team and Community
Issues raised and responses (Pg 9)
Community Representatives to meet Council on the following day
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10. 22 February 2010 Meeting with Mossel Bay Municipal Council (pg 10)
Resolution
Communication to be undertaken
Communication strategy to be formulated;
Municipality to re-look at criteria, review the point system and for Council Resolution on enhanced criteria;
Form a beneficiary forum;
Waiting list to be published at site office - transparency;
Council to integrate communities - review decision;
Officials to understand trends of delivery in this municipality;
Obtain information on how the budget was spent;
Contractor to have financial muscle to deal with project;
Criteria for compiling beneficiary list - provided to Councillors.
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11. 22 February 2010 continues
Meeting with MEC, Community Representatives, Response Team and contractors
Issues raised (pg 11 – 12)
Resolution
NDOHS to prepare a Terms of Reference
to guide interactions between municipality and community representatives
Community
to elect Chairperson and other office bearers
Discussion of the Terms of Reference,
make inputs and agree on final version before signing by parties.
Terms of Reference – done and workshopped with roleplayers
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12. 31 May 2012
Meeting with the Ward Councilor, officials from the municipality and Community Representatives
Purpose of meeting
Assessment of whether issues were addressed
Obtain a Progress Report from the Municipality
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13. Assessment Policy compliance Public participation
Project was compliant, monitored by WCPDHS, and governed by Implementation Protocols
Public participation
improved after Terms of Reference
Communications between Councilor and Municipality
very good
Exploitation of workers
resolved and accelerated production achieved
Lack of transparency in procurement
supply chain processes were followed
audit welcomed by Municipality
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14. Progress Jan 2010 – May 2012 January 2010 May 2012 Planned Progress
Complete
Beneficiaries approved
Services UISP
209 erven
100%
208
Services PLS
467 erven
422
Top str UISP
210
179
Top str PLS
468
362
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15. Progress to date – Project Budget
Project value
Transferred to Munic as at May 2012
Top str UISP R
Top str PLS R R
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16. Recommendation
Portfolio Committee takes note of the report
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17. Thank you
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