1. Incident Reporting and Disability Management System (IRDMS)

2. Outline History Current state of hazard/incident reporting
What is IRDMS?
What is the scope and how will the process work?

3. History Mid-00s 2013-2014 2015 2016 Paper based T4009 Electronic T4009
Lessons learned
ESDC talks about fines
Initial analysis (MDP intern)
Informed VADE sunset
OHS and LR begin work with business analyst

4. Current state of hazard/incident reporting
Managers need to know:
Minor or disabling
Near miss or Potential Hazard
T4009 or Worker’s Compensation Form
Tombstone data is manually copied on multiple forms
Current accident/incident and disability management systems do not communicate with each other

5. Current state of hazard/incident reporting
These issues result in:
Errors
Frustrations when repairing errors
Inacurate data
Delays in reporting

6. What is IRDMS? Incident Reporting and Disability Management System
Starting point towards full injury/illness case management system
Benefits
Give users an intuitive system that drives the process
Improved
Data
Reporting times

7. Initial scope
HOIR
PHIR
WCB
IDMRS
IRDMS

8. System functionality Fill as much tombstone data as possible
Reporting and tracking capability will be improved
Various systems will be linked for better tracking of action items
Ability to upload documents
Investigation reports
Qualified person reports (e.g. indoor air quality reports)
Photos
Signed copies of reports
Smaller drop-down menus, with sub-menus as required

9. Opening a case The following questions, as needed:
Employee or supervisor?
Hazard or an injury/illness?
Workplace violence between CRA employees?
Employee’s actions at time of the injury for the purpose of your business?
The incident occured on CRA premises or an authorized worksite?
The incident happened during employee's normal work hours?
Modified duties/hours/other accommodation?
Level of care?
Lost time?
Employer’s record of injury (ERI)?

10. IRDMS Injury process
Agents will be assigned to assist managers based on case:
OHS officer
Labour relations advisor
EIRTW coordinator
The manager will be:
guided through the process
advised of action items
provided deadlines for completing items
Screening questions will help determine if the event:
is work-related or non-work related
is a minor or disabling injury
requires a compensation form (ERI)
Signed copies of reports will be reviewed by agents as required and then sent to the appropriate people

11. Potential hazard process
Employee
Manager
HSC
OHS Officer
T4009

12. If unresolved, issue moves to next level in IRDMS.
IRDMS Hazard process
Employee reports hazard to manager
Manager resolves hazard and responds to employee
Unit level
Matter raised to health and safety committee/representative (HSC/HSR)
Investigation and recommendations
Local level
Matter raised to National OHS Section and Unions
National level
HSC/HSR will have information on unit level complaints for trend analysis.
They will complete the “complaints” portion of the OHSR monthly reports
If unresolved, issue moves to next level in IRDMS.

13. HSC member role: HSI Health and safety investigator
Assigned in IRDMS by co-chairs
How: waiting on IT
Should follow local processes

14. IRDMS Hazard process Employee Manager HSC OHS Officer
Are you satisfied?
Yes! No
National
IRDMS
Go to ESDC.
Closed

15. IRDMS OHSR Other features #injuries (minor/ disabling)
#hazards (partial)
OHSR
Locations
HSI lists

16. Future scope for OHS
Integration of functionality between various health and safety systems:
HSC/HSR inspection reports and recommendations
Ergonomics Coach adjustment reports

17. Project plan / Timelines
Action Item
Target Date
Develop data dictionary and use cases
12 forms [T4009 (HOIR and PHIR) and 10 provincial forms]
600+ fields
30+ use cases
Complete
Write Detailed Business Requirements
Ending
IT assessment
Started
Programming
December 2018
Testing
December 2018 to March 2019
Write user manual
January 2019
Launch
March 2019