1. Nambour and Hinterland AFC
Club Structure and Position Descriptions

2. Club Structure

3. Chairman
Ensure club is working towards its strategic plan; enact vision for club, club governance practises, leadership and direction.

4. Senior President
Ensure running of senior football is carried out, leadership and direction.

5. Senior Vice President
Assist President Seniors to ensure running of senior football is carried out.

6. Junior President
Ensure running of junior football is carried out, leadership and direction.
Chair Club Committee Meetings and AGM
Attends AFL Delegates Meetings (held bi-monthly)
Communicate & guide age group coordinators
Present “AFL For Kids” meeting or delegate
Liaise with AFL Sunshine Coast and Management Committee and AFL Queensland
Monitor Strategic Plan
Attend official Club appointments i.e. AFL start of season launch; AFL Presentation Night; AFL Grand Final Day; and End of Season Conference.

7. Junior Vice President
Assist President Juniors to ensure running of junior football is carried out.
Reports to President
President’s “right hand person”
Attend Delegates Meetings
Arrange and co-ordinate yearly photos
Arrange and co-ordinate pie night(s)
Provide Club Nomination and Team Nominations to AFL Sunshine Coast (DFO)
Publish courses i.e.: coaches courses and other training courses.
Attend End of Season Conference (or arrange a replacement)
Attend monthly Committee meetings

8. Secretary
Manage inwards and outwards correspondence, minutes of meetings, and ensure clubs files and records are correctly maintained and stored.
(Reports to President)
Arrange outsourcing of first aid officer
Attend and take Minutes of Club Committee Meetings, keep records and distribute to all in attendance
Collect mail and distribute to relevant people (read out all correspondence at Club Committee Meetings), distribute coaching circulars to coaches and/or coordinators. Follow up and book courses.
Receive, collate and forward to AFL Sunshine Coast all ground reports (and understand why it is done)
Keep Blue Card Register and sign all forms
Organise committee meeting and venue/s
Maintain a calendar of social events that will attract the widest involvement form all members of the Club prior to the commencement of the season.
Attend monthly Committee meetings

9. Treasurer
Co-ordinate the financial activities of the club, including preparing monthly financial reports.
Reports to President
Set budgets with executive committee
Reimburse individuals who have purchased on behalf of the Club
Pay all invoices associated with the Club.
Present balance sheet and profit & loss statement monthly
Attend Club Committee Meetings and provide a report
Liaise with auditor prior to End of Year AGM and present end of year figures at AGM
Apply for Certificate of Currency of Public Liability insurance and present risk assessment report
Attend monthly Committee meetings

10. Registrar ( X 2 Senior and Junior)
Reports to President
Ensure all junior players (under 18s) are properly registered, database is maintained and memberships are paid- Senior registrar Under 18s team, reserves and seniors.
Co-ordinate Sign On Day
Attend AFL Delegates Meeting (prior to Sign On Day)
Obtain Sign On Books. Resigning List from AFL Sunshine Coast and AFL Queensland
Arrange and co-ordinate volunteers and hardware for sign-on day(i.e.: tables, chairs, pens, folders, note binders, club books and price lists)
Coordinate advertising
Liaise with Treasurer to ensure accurate records when paying registration to AFL Sunshine Coast and AFL Queensland
Keep Club copies of Registration Forms
Provide AFL with copies of Registration Forms
Be available before start of season to sign on players that did not sign on at Registration Day (about 50%) – Training nights are popular!
Construct & update Club and age group contacts on Excel Spreadsheet and distribute to age group coordinators
Ensure payment options (ie: cash, credit, cheque, PayPal) and provide receipts
Understand and be aware of no Registration Paper ramifications (ie: injury claims, Footy Web, awards & pennants)
Provide a report on portfolio operations to the monthly Committee meeting
Attend monthly Committee meetings

11. Sponsorship
Work within Club’s sponsorship policy to ensure sponsors are receiving value for their investment in club. Identify new potential sponsors.
Reports to President
Advertise to fill positions available within Sponsorship package.
Keep committee informed as to Sponsors status and expiry date
Make sure clubs commitments & package responsibilities to sponsors are acquitted
Liaise with Treasurer to make sure sponsors are fully paid
Work closely with ALL CO-ORDINATORS AND COACHES
Provide a report on portfolio operations to the monthly Committee meeting
Attend monthly Committee meetings

12. Facility and Ground Coordinator
Responsible for ensuring the field maintenance plan is carried out. Work with Caretaker to ensure appropriate maintenance is being conducted at appropriate times.
Central contact to manage the maintenance of the buildings and surrounds and identify equipment needs to ensure club is maintained at the highest standard possible.

13. Fundraising Coordinator
Reports to President 
Work closely with ALL CO-ORDINATORS AND COACHES
Liaise with Grants Coordinator, Vice President and Committee on event/s approval and budget expectations.
Liaise with team events coordinators/Managers to get volunteers for game days for fund raising and team BBQ’s etc.
Manage roster for events.
Arrange Clubs major events, by making sure all team events coordinators are informed and/or helping with event.
Organise Team specific events and fund raising.
Provide a report on portfolio operations to the monthly Committee meeting
To establish a broad social calendar for the season and end of season to provide a range of appropriate entertainment for all Club members and to enhance the appeal of the Club to the wider community
Ensure that all social events held are at least cost effective and designed to be income producing
Attend monthly Committee meetings

14. Canteen Coordinator ( X2 -Senior and Junior)
Ensure club canteen operates to provide a very important source of income, including ordering, kitchen preparation, end of day balancing, and canteen assistant co-ordination.
Reports to President
Ensure that an adequate food safety plan is in place for canteen operations
Ensure that adequate equipment is available for providing the canteen services
Establish a menu of goods for sale that provides variety that will attract all members and visitors to purchase goods from canteen in conjunction with the executive committee
Ensure goods are purchased at the best (but not necessarily the cheapest) rates possible
Ensure that the canteen is open for business from the commencement of the first game at home games
Account for all purchases and receipts and complete
Present report to committee at each general meeting either in person or writing
Attend any necessary training
Establish and maintain a participation roster
Attend monthly Committee meetings

15. Grants Officer
Apply for various Local, State, Commonwealth and company grant to fund clubs equipment and facility upgrades

16. Bar Coordinator
Ensure club bar operates to provide a very important source of income, including ordering, area preparation, adherence to regulations, end of day balancing, and assistant co-ordination.

17. Media Coordinator Preparation of weekly articles for local newspaper
Preparation of weekly newsletter for printing by Sponsor Elders Palmwoods Real Estate

18. Social and Fundraising Coordinator
Arrange the vital social events to build club spirit and income sources over the year
Fundraising Co-ordinators
Blues Ball
Blues Family Day
Auction
Junior Family dinner at Club nights (fortnightly)
Weekly senior (meat and Margin) raffles
Other fundraising events

19. NAB AFL Auskick Coordinator
Manage club’s Auskick program, including liaison with AFL SC Jnrs

20. Under 8s and Under 10s Coordinator
Work with Under 8 and Under 10 coaches, team managers and parents to promote the Juniors football program running smoothly

21. Youth Coordinator
Work with Under 12, 14 and 16 coaches, team managers and parents to promote the Youth football program running smoothly