1. Executive Secretary Agenda Items March 2019 Plenary
doc: 802 EC-19/0032r1
March 2019
Executive Secretary Agenda Items March 2019 Plenary
Jon Rosdahl IEEE 802 Executive Secretary
IEEE 802 March 2019 Plenary

2. Event Conduct and Safety Statement
IEEE believes that science, technology, and engineering are fundamental human activities, for which openness, international collaboration, and the free flow of talent and ideas are essential. Its meetings, conferences, and other events seek to enable engaging, thought-provoking conversations that support IEEE’s core mission of advancing technology for humanity. Accordingly, IEEE is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at IEEE-related events.

3. Event Conduct and Safety Statement
IEEE has no tolerance for discrimination, harassment, or bullying in any form at IEEE-related events. All participants have the right to pursue shared interests without harassment or discrimination in an environment that supports diversity and inclusion. Participants are expected to adhere to these principles and respect the rights of others.
IEEE seeks to provide a secure environment at its events. Participants should report any behavior inconsistent with the principles outlined here, to onsite staff, security or venue personnel, or

4. 802 Exec Sec Agenda Items
6.02 II Current and Future Venue Report Mins

5. 6.02 Current and Future Venue Report
IEEE 802 Things to Know–
Thanks Face to Face Events
Chairs Memo ed to EC Members for distribution March 5.
Hyatt Regency Elevators
Use Touch Screen Panels Outside Elevators: select floor and proceed to assigned elevator.
No selection panel inside elevator, floors will be displayed inside the door opening.

6. What you need to know about the IEEE 802 Plenary March 2019
Vancouver, BC Canada

7. Who is Meeting Where and When
Scheduled Sessions
Meeting Space Maps
Map Page:
Fairmont Hotel Vancouver:
Hyatt Regency Vancouver:
Working Group Hotels
Fairmont Hotel Vancouver
802.1, 802.3
Hyatt Regency Vancouver
802.11, , , , , , , Executive Committee Opening/Closing, Executive Committee Sub Committee, IEEE SA Fellowship

8. Where to Pick Up an Event Name Badge and Log Your Attendance
Name Badges, Registration and Event Information
Fairmont Hotel Vancouver: British Columbia Foyer, Conference Level
Sunday March 10th 5:00 PM – 8:00 PM
Monday March 11th – Thursday March 14th 7:30 AM – 5:00 PM
Hyatt Regency Vancouver: Regency Foyer, 3rd Floor
Friday March 15th 7:30 AM – 12:00 PM Queen Charlotte Room, 3rd Floor
Registration Website
Attendance Tool (IMAT)

9. Internet: Meeting Network and Guest Room Access
Meeting Space Network
Fairmont Hotel Vancouver & Hyatt Regency Vancouver
SSID: IEEE802
Password: ieeeieee
Wireless Encryption Protocol: WPA2 Pre Shared Key
Meeting Space Network Help Desk
Linespeed Staff will be available
Guest Room Network
Complimentary for guests staying in the IEEE 802 Room Block
Access Instructions available at front desk upon check in.

10. Getting Something to Eat and Drink Attendee Food and Beverage Breaks
doc: 802 EC-19/0032r1
March 2019
Getting Something to Eat and Drink Attendee Food and Beverage Breaks
Fairmont Hotel Vancouver
British Columbia Foyer, Conference Level
Monday – Thursday – Breakfast/AM Break
Hyatt Regency Vancouver
Regency Ballroom Foyer, 3rd Floor
Monday – Friday – Breakfast/AM Break
. Continental Breakfast
7:30 AM – 8:30 AM
AM Coffee/Tea Break
10:00 AM – 11:00 AM
PM Coffee/Tea Break w/ snacks
Monday – Thursday 3:00 PM – 4:00 PM
IEEE 802 March 2019 Plenary

11. Audio Visual
If you have any difficulty with the projectors, screens, or microphones in your meeting room kindly contact: Face to Face Events staff at the Registration & Information Desks OR Skype: dslykhouse

12. Tutorial Monday March 11th 6:30 PM Hyatt Regency Vancouver, Regency CD 3rd Floor
Spectrum…Be Prepared for Sharing
APURVA N. MODY
National Spectrum Consortium,
WhiteSpace Alliance
JULIE KNAPP
Federal Communications Commission
JEFF EVANS
Georgia Tech Research Institute
SUMIT ROY
University of Washington
OLIVER HOLLAND
Kings College London
JAY HOLCOMB
IEEE Task Group, Itron
Abstract
Various spectrum bands being considered by the FCC for commercial use – e. g. 3.4 GHz to 4.2 GHz, 6 GHz, Ku/ Ka, Spectrum Frontiers, Spectrum Horizons etc. Majority of these bands will require sharing with federal users
Provide insights on spectrum sharing and why it is important.
Spectrum Sharing today – TV White Spaces, 3.5 GHz CBRS.
Spectrum Sharing tomorrow. Federal and Commercial Dynamic and Cognitive Sharing
Technologies needed to make spectrum sharing a reality
Why IEEE 802 community needs to be involved
Launch of a Technical Interest Group within IEEE 802 to look into standardizing various technologies

13. Networking Social Event Wednesday March 13th 6:30 PM – 8:30 PM Hyatt Regency Vancouver, 34th Floor
Casual Reception with light refreshments and cash bar service
All Attendees and their guests are welcome – tickets are not required. – Please wear your Badge -
Guest Badges available at IEEE 802 registration and information desk (Fairmont/Hyatt)
Dedicated Express Elevator Service Departing from 3rd Floor between 6:15 PM – 8:30 PM

14. Meeting Planner Contact Information Face to Face Events
Event Office(s)
Meeting Planner Direct
Fairmont Hotel Vancouver
Burrard Room, Conference Level
Hyatt Regency Vancouver
Registration Inquires
Queen Charlotte Room, 3rd Floor
Event Administration
Prince of Wales Room, 3rd Floor
Dawn Slykhouse
Mobile # 1 (408)
Skype: dslykhouse
Lisa Ronmark
Mobile # 1 (604)
Skype: lisa.ronmark
Requests/Inquiries/Schedule Updates

15. 2019 Future Venues
July 14-19, Austria Congress Centre, Vienna, Austria
November 10-15, Hilton Waikoloa Village, Kona, HI, USA

16. 2020 Future Venues Hilton Atlanta, Atlanta, GA, USA
15-20 March 2020
12-17 July 2020
8-13 November 2020
Hilton Atlanta, Atlanta, GA, USA
Sheraton Centre Montreal, Montreal, Canada
Marriott Marquis Queen’s Park, Bangkok, Thailand
Contract Executed
Contract Executed
Contract executed

17. Request for WG Straw Poll concerning this Venue
doc: 802 EC-19/0032r1
March 2019
Request for WG Straw Poll concerning this Venue
How many people would like to come back to this venue (did you like the venue) (Y/N)?
Did you like the social (Y/N)?
Did you go to the social (Y/N)?
(Please report Yes and No results from your closing plenary meetings)
Same questions asked --
IEEE 802 March 2019 Plenary

18. Future Venue AdHocS --

19. Next Venue Meeting planning – Thurs 7:30 am
Proposed Agenda:
Start time 7:30 am
Review meeting space plan for 2019 July Plenary
Austria Center Vienna, Vienna, Austria
Adjourn 8:00am

20. Future Venues AdHoc – Thurs 8 am
Proposed Agenda:
Start time – 8:00 am
July 2019 – Vienna - status
Open RFP for 2021 dates –
July – Europe – Spain/Germany/Prague
Nov – TBA – Orlando, Dallas, Seattle, New Orleans
Open RFP for 2022 dates –
March and November (Asia/US Domestic)
End time – 9:00am

21. Engagement of Younger Engineers
How to engage younger engineers?
Social Event on Sunday? Focus events to increase interaction of younger engineers.
Connect with IEEE Young Professionals (GOLD)
Look to change the Social format for interaction.
Possible options:
First Timers Welcome Social on Sunday night
Try it at an Interim?
Young Professionals reception in conjunction with Student Outreach.
Look for feedback from WG on activities for the younger group

22. Possible Hawaiian Village Option
Nov 2023 – Nov 2027
Hilton Hawaiian Village – Oahu
Offering Early bird $239 – 40% block $259 reg – 2023
Offering Early bird $ % block $265 reg – 2027
Motion: Move to select Hawaiian Village as the location for the Nov 2023 and Nov 2027.
Moved: Jon 2nd: Bob

23. Hyatt Regency Seattle Visit by Paul and Bob Good space option
New Hotel
Need to look at the Room Rates
Lite rail system for about $5 gets within 1 block.
Also Sept 2020 as potential location for 802W Interim.

24. Hyatt Regency Vancouver
Potential Return November 2021
Use only the Hyatt Regency Vancouver as meeting location.
Use Fairmont as overflow only
500 peak night Block possible.

25. Friday Closing EC Plenary
doc: 802 EC-19/0032r1
March 2019
Friday Closing EC Plenary
4.01: II Future Venues AdHoc Report
8.044 II Executive Secretary Report
8.06 II Announcement of 802 EC Interim Telecon
(Tuesday 4 June 2019, 1-3pm ET )
8.07 II NO Tutorials for March 2019 Plenary
IEEE 802 March 2019 Plenary

26. F4.01 Future Venue AdHoc Report

27. Straw Poll Results for Returning to This Venue
doc: 802 EC-19/0032r1
March 2019
Straw Poll Results for Returning to This Venue
Would you like to return to this venue?
Y: 56 N: 2
Y:113 N: 6
– Y: 84 N: 0
– Y: 25 N: 0
Y: 27 N: 0
– Y: 7 N: 0
Y: 4 N: 0
802 EC – Y: N:
Did you enjoy the social?
802.1 – Y: N: 0
802.3 – Y: N: 1
– Y: 45 N: 2
– Y: N:
– Y: 21 N: 0
– Y: 5 N: 0
– Y:4 N: 0
802 EC – Y: N:
Attend the Social?
Y: 56 N: 2
Y: 88 N: 28
– Y: 57 N: 20
– Y: N:
Y: 21 N: 4
– Y: 5 N: 2
Y: 4 N: 0
- 802 EC – Y: N:
Comment from Vice Chair: I voted “No”---the Fairmont seems to have fallen badly, perhaps since the Accor buyout. The hotel is looking worn in many areas. It seems that only a few of the 8 elevators were in service, resulting in long waits; meeting room temperatures too hot/too cold; overly-aggressive sound systems; banquet staff did not reset rooms when required. I’m sure you’ve spoken with Dawn on this. This makes me sad as I’ve been coming to the FHV since the 1970s.
IEEE 802 March 2019 Plenary

28. Hyatt Regency Vancouver
Potential Return November 2021
Use only the Hyatt Regency Vancouver as meeting location.
Use Fairmont as overflow only
500 peak night Block possible.
Straw polls:
Would you like to return to this venue?
Did you enjoy the social?
Attend the Social?
Motion: Move to select the Hyatt Regency Vancouver as the location for the 802 Plenary in November 2021.
Moved: Rosdahl 2nd: Stanley

29. Possible Hawaiian Village Option
Nov 2023 – Nov 2027
Hilton Hawaiian Village – Oahu
Offering Early bird $239 – 40% block $259 reg – 2023
Offering Early bird $ % block $265 reg – 2027
Motion: Move to select Hawaiian Village as the location for the 802 Plenary in Nov 2023 and Nov 2027.
Moved: Rosdahl 2nd:Heile
Results:

30. Extra Venue Straw Polls
Is it worth exploring Australia for a meeting in the future?  (meeting costs and all.)
.18 – Y-22 N-1
Melbourne Y-23 N-0
Cairnes Y-6 N- 8
.15
Straw Poll: how many would want to have a session in Australia?  29/2/0
Straw Poll: how many would want to have a session in Cairns, Australia?  16/3/0

31. Future Venue Insight Future 802 Plenary Sessions in 2019:
July 14-19, Austria Congress Centre, Vienna, Austria
November 10-15, Hilton Waikoloa Village, Kona, HI, USA
Contract Status doc 802 EC-16/66r7:
Future Calendar
I have been asked to post the IEEE-SA Calendar to Mentor for your reference.
I have added the 802 (and 802W) meetings as well to show the combined calendar.
2019 Calendar:
2020 Calendar:

32. 802 Plenary July 2019 Hotel Information: Save the Date: July 14-19
Austria Center Vienna, Vienna, Austria
Registration target to open: First part of April
Hotel Information:
Four hotels in walking distance with 923 rooms
See url:
Meliá Vienna
Room Block 150
Location of Meetings on Sunday and Friday
possibly on Monday and Tuesday evening.
Location of /3GPP Coexistance Workshop – 17 July 2019
Arcotel Kaiserwasser
NH Danube City
Park Inn by Radisson Uno City Vienna

33. Vienna Constraints Convention Center Hours 08:00 – 20:00
doc: 802 EC-19/0032r1
March 2019
Vienna Constraints
Convention Center Hours 08:00 – 20:00
We have 10 hours of operational time.
Space does not seem problem for main hours
During our Visit to Vienna
Try to add space from Melia Vienna hotel
802.1 – Requests Tues 18:30-21: (Joint mtg with )
802.3 – Requests Mon 18:30-21:30 room (CFI)
– Requests Thurs 19:30-21:30 room 30 (CAC)
– Requests Thurs 18:30-20:30 room 70 (Closing Plenary)
Will check costs for best option
Overtime cost vs hotel room costs
Additional block size to reduce costs
802.1:
Mon Evening 6-7: ppl - Yangster
Mon Evening 7:30-9: ppl - Nendica
Tues Evening 6-6: ppl - TSN/.24 (Maybe not)
Tues Evening 6:30-7: ppl -.1/.15 (maybe ok with 30)
802.3:
Mon or Tues night 150 ppl - 6:30-10pm (CFI)
802.11:
Possible request for evening Mon/Tues -
Thurs - CAC - 30ppl
Booked Wed 13:00-22:00 room 150 – (Workshop)
IEEE 802 March 2019 Plenary

34. *F8.045 Executive Secretary report
LMSC 802 – P&P list of major duties:
Oversee Venue selection –
Present summaries of venue options.
Oversee activities related to facilities and services
Carry out Duties of Treasurer if Treasurer unavailable
Chairs Guideline list of major duties:
1) 802 Meetings: Efficiency Improvement
2) 802 Plenary Sessions: Facilities and Services
3) IEEE 802 Registration Database
4) Assist IEEE 802 Treasurer

35. doc: 802 EC-19/0032r1
March 2019
F8.06 – Announcement of 802 EC Interim Telecon (Tuesday 4 June 2019, 1-3pm ET)
Agenda for Interim EC meeting – Tuesday 4 June PM ET
Initial Proposed Draft Agenda
Welcome/Intro/Approve Agenda  Nikolich  min
Report: EC Action Item Summary - D’Ambrosia 10 min
The EC AdHoc Marks 15 min
Venue Issues:
Report: July 2018 Plenary Status - Rosdahl  3 min
Report on 2021/2022 Future Venue Contract status - Rosdahl min
Formal Actions – Motions from WG Chairs
Other Reports from WG Chairs
Per Chairs Guideline – Confirm during the Closing EC Plenary.
Other items to be ed to Jon
IEEE 802 March 2019 Plenary

36. *F8.07 – No Tutorials for July 2019 Plenary
doc: 802 EC-19/0032r1
March 2019
*F8.07 – No Tutorials for July 2019 Plenary
No Tutorials to be held Monday, 15 July 2019
Tutorial Request form:
No requests for Tutorials will be accepted
All official tutorial request forms must be submitted no later than 45 days in advance of the Plenary Session.
Approved Tutorial Requests will be assigned a time slot based on the order in which they were received.
The Final Tutorial Schedule will be posted at and no less than 14 days in advance of the Plenary Session.
IEEE 802 March 2019 Plenary