1. NJERI KAMATU & LYDIA KARINGITHI
Flexible Work Schedules for KenGen Employees
NJERI KAMATU & LYDIA KARINGITHI
Projects Engineer – Central Office
Senior Internal Audit Analyst - Central Office
Motivation for the paper
Increased time & costs while commuting
Parents of young children
Absentee parenting

2. Background Literature review Data Analysis Conclusion
Presentation Outline
Background
Literature review
Data Analysis
Conclusion

3. Employees backbone of an organization
1. Background
Acknowledgments
Employees backbone of an organization
Health and wellbeing = performance organization
Flexible work schedules is one tool that will improve performance, well being

4. 2. Literature review
Flexible work schedules is a system of working set number of hours with the START and FINISH times agreed upon by the employer and the employee
Examples of companies in Kenya:
KETRACO, GDC, Safaricom, BAT, Unilever, Kenya Ports Authority, Proctor & Gamble, GlaxoSmithKline

5. 2. Literature Review
Flexible work arrangements i)Flexible working hours ii)A compressed working schedule iii)Job share iv)Telecommuting v)Part-time work vi)Special arrangements (mature-aged, disabilities)

6. Utilization of the clock in system
2. Literature review
Assumptions of Flexible Time
Utilization of the clock in system
Staff culture and discipline to embrace flexible work schedules
Real time transparent monitoring available to staff and company

7. 2. Literature review NEED BENEFIT of FLEXITIME -0% lateness
JOH-KGN JvW-X1
2. Literature review
NEED
BENEFIT of FLEXITIME
1. Save KenGen Money > 50,000,000 per month
-0% lateness
-Better management of company time
-100% presence , fresh, alert, productive
-12 hour economy (6am-6pm)
-50% reduction on medical costs
-Add to benefits - Medicare, mortgage
-Decreased staff turnover : safaricom, P&G
-Implementation cost Ksh 0 (SAP and biometrics)

8. 2. Literature review NEED BENEFIT of FLEXITIME
2. Save staff money over Ksh 150,000 per month
-rising transportation costs > 60, (staff + spouse)
-spouse car > 2,000,000
-rent to mortgage >60,000 pm
-school bus >40,000 (2 children)
-Nanny & care givers >10,000 pm
-Boarding fee >70,000
-Medical care >100,000 pa

9. 2. Literature review NEED BENEFIT of FLEXITIME
3. Early rising, late returns, insecurity, fatigue ,stress, frustrations
-Work life balance
-Safe happy, healthy, productive,
4. All work and no play
-Exercise, social, career advancement
5. Kenyan rush hour reporting time pm
-Part solution to Nairobi traffic
6. Over 63% of staff are young parents -
absentee parenting to nannies & teachers
-Present at home to raise responsible children and future Kenyans

10. 2. Literature review NEED BENEFIT of FLEXITIME
7. Bad culture of indiscipline
Good culture of self discipline
8. Law -Breastfeeding Mothers Bill 2017
-Be ahead of enforcement
9. Environment
-Reduced emissions, pollution, carbon foot print
10. We lead and others follow -multiplier effect
-KenGen > 8,000
-Kenya Power > 10,000
-Nairobi stock exchange > 1,000,000
-Kenyan Civil Servants > 1,000,000

11. 2. Literature review Proposed Schedules – 12 hour economy
Reporting time
Departure time
6.00 a.m. (Earliest reporting)
3.00 p.m. (Earliest leaving)
7.00 a.m.
4.00 p.m.
8.00 a.m.
5.00 p.m.
9.00 a.m. (Latest reporting)
6.00 p.m. (Latest leaving)
Common meetings: 9.00 am – 3.00 pm
Reduced lunch time hours

12. 2. Literature review Tools for Managing Flextime
i) Clear flexi time work policy
ii) Monitoring system available to staff and management real time
iii) Top to bottom support
iv) Strengthen employer employee relationships
v) Understand the needs of the staff
vi) Begin pilot test implementation

13. JOH-KGN JvW-X1
3. Data Analysis

14. JOH-KGN JvW-X1
3. Data Analysis

15. 4. Conclusion
Kengen's competitive edge will not be gained by retaining traditional work methods
Flexi time schedules are a win win model for KenGen and her employees
Set up a Project Implementation Team
Pilot test of flexi time between 6.00 am and 6.00 pm.
KenGen has no control on traffic patterns but can implement flexi time to reduce staff stress
If we don’t implement other will and staff will follow

16. THANK YOU