1. Using ecuBIC to Track PI F&A Fund Balance
Sharon Cullipher, CPA
Institutional Trust Funds

2. What is F&A?
The Facilities and Administrative Rate (F&A Rate) is the mechanism used to reimburse the University for the infrastructure support costs associated with sponsored research and other sponsored projects. The F&A rate is essentially an overhead rate.  It is calculated as a percentage of overhead associated with, an allocable to, sponsored research and other activities, divided by the direct costs of sponsored research and other activities. 

3. F&A Funds Begin with 12xxxx Indirect cost earned from grants
Grant and Contract F&A Distribution
58259 – Indirect Cost Transfer (overhead to overhead)
Expenditures must be research related
Established at college or division level

4. General F&A Split REDE College Dept. PI 70% 10% 10% 10% 12xxxx Fund
*Agreements may vary
70%
10%
10%
10%
12xxxx Fund

5. Automated F&A Tracking Reports
The Office of Research Administration and the Institutional Trust Funds office are excited to roll out the use of activity codes in banner on F&A (overhead) funds to allow for the tracking of revenues and expenditures by PI’s and departments.
Automate and Standardize F&A accounting.
Reports of F&A revenue, expenditures, and balances per department and PI.

6. Timeline
3/8/2019
Send customized for each F&A fund with Activity Code Request form with instructions to return forms by March 22, 2019!
ITF Staff
4/15/2019
Have all F& A codes created and the attribute added to each F&A fund. ITCS may be able to mass create, if not ITF staff, Kelly Harding and Penny Doughtie will work together to create manually. ITF Staff will maintenance each fund to add attribute.
ITF Staff - Systems Coordination
6/21/2019
Grants will have all newly created PI activity codes loaded on active grants.
Grants Staff
7/2/2019
ITF staff to send spreadsheet to F&A fund administrators with their June 30th beginning balance - the administrators will need to identify balance by PI and Departmental Org. Request info back to ITF by July 9th.
7/12/2019
Load 7/1/ balances on the F&A funds by identified amounts for PI's and departments. ITF staff will provide spreadsheet that can be used by Systems Coordination to load.

9. Adding Reports to your favorites
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