1. Overview of WG Letter Ballot Process
January 2012
Overview of WG Letter Ballot Process
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Steve Shellhammer, Qualcomm
Steve Shellhammer, Qualcomm

2. January 2012
Abstract
The purpose of this presentation is to provide an overview of the working group (WG) letter ballot process
References of the official policies and procedures are provided
Steve Shellhammer, Qualcomm

3. IEEE 802 WG Letter Ballot The IEEE 802 WG Policies and Procedures [1]
January 2012
IEEE 802 WG Letter Ballot
The IEEE 802 WG Policies and Procedures [1]
9.6 Actions Requiring an Electronic Ballot
Approval to forward a draft standard to the Sponsor shall require approval by a WG Electronic Ballot. Abstains shall require a reason be given, and Do Not Approve votes shall require comments on changes required to modify the vote to Approve. For a letter ballot on a draft standard to be valid a majority of all the voting members of the WG must have responded Approve, Do Not Approve, or Abstain. Comment resolution, recirculations, etc should be consistent with Sponsor ballot rules and of the IEEE-SA Standards Board Operations Manual (SASB OM).
Steve Shellhammer, Qualcomm

4. IEEE 802 WG Letter Ballot The IEEE 802 WG Policies and Procedures [1]
January 2012
IEEE 802 WG Letter Ballot
The IEEE 802 WG Policies and Procedures [1]
9.6 Actions Requiring an Electronic Ballot (cont)
The response time for a WG LB on a draft shall be at least thirty days. However, for recirculation ballots the response time shall be at least fifteen days.
Submission of a draft standard or a revised standard to the Sponsor shall be accompanied by any outstanding negative votes and a statement of why these unresolved negative votes could not be resolved.
Revised drafts approved in subsequent WG LB for forwarding to the Sponsor Ballot Group do not require Sponsor approval for forwarding.
Steve Shellhammer, Qualcomm

5. IEEE-SA Operations Manual – Section 5.4.3.2
January 2012
IEEE-SA Operations Manual – Section
Synopsis of Section – See [2] for complete text
Voters can vote,
Approve
Disapprove
Abstain
Comments
Ballot review committee should consider all comments and make all reasonable effort to resolve comments on disapprove votes
Resolutions can be one of the following
Accept
Revise
Reject
Steve Shellhammer, Qualcomm

6. IEEE-SA Operations Manual – Section 5.4.3.2
January 2012
IEEE-SA Operations Manual – Section
Comments (cont)
Until the letter ballot passes (>= 75%) comments can be made on any portion of the draft
After the letter ballot passes (>=75%) comments in subsequent ballots (recirculations) can only be made on changed portions of the draft, portions of draft affected by changes, or portions of the draft that are subject to comments from Disapprove votes
Recirculation Ballots
Substantive changes to the draft shall be identified in the recirculation
All unresolved comments from Disapprove votes shall be recirculated with the draft
Steve Shellhammer, Qualcomm

7. IEEE-SA Operations Manual – Section 5.4.3.2
January 2012
IEEE-SA Operations Manual – Section
Completion of WG Letter Ballot
>= 75% approval required (approval ratio = Y/(Y+N))
< 30% abstains required
Reasonable effort to resolve all Disapprove comments
Unresolved comments shall be provided to the 802 Executive Committee
Steve Shellhammer, Qualcomm

8. January 2012
References
IEEE Project 802 LAN / MAN Standards Committee (LMSC) Working Group (WG) Policies and Procedures (P&P), available at
IEEE-SA Standards Board Operations Manual, available at,
Steve Shellhammer, Qualcomm