1. Huntsville City Schools Copier Refresh
June 18, 2013

2. Print Shop and Summer Schools installed first
Project Work Plan (16 May -22 Aug)
16 May
1 Jun
Survey Team visit 44 HCS Sites
71 new network drops installed at 44 Locations
21 Electrical Issues identified and resolved
Phase 1
Site Surveys and Equipment Prep
Phase 2 Prep
3 June
10 June
71 New Data Drops
Phase 2
Installation of network drops
Phase 3 Prep
12 Jun
30 Jun
BERNEY
BERNEY
RICOH
117 Copiers
67 Copiers
Phase 3
Installation
Retrograde
Begin with HCS Annex and 7 Summer locations
117 Copiers
22 Jul
22 Aug
Print Shop and Summer Schools installed first
Berney Team visit 44 HCS Sites
Phase 4
Training Personnel

3. Installation of network drops Installation and retrograde
Phase 1: Planning
Phase 2:
Installation of network drops
Phase 3:
Installation and retrograde
Phase 4:
Training
Timeline
12 June
30 June
16 May
1 June
3 June
10 June
22 July
22 Aug
Operations and Procurement:
BOE approve contract
Survey 44 sites
Develop digital site catalog
Finalize Berney Delivery schedule
Obtain summer list
RICOH copier collection plan
Implement District wide printer policy
IT: Ms Simmons
IP address for each copier
Operations
HCS maintenance install or repair electrical outlets
IT: Ms Nelson
Establish a procedure to provide remote IT support during installs
Build Printer Servers
Upload 360 Application
CTR: Goss Techs
Goss install new data drops
CTR: Berney Office Solutions
Stage copier for distribution
Draft copier how-to guide
Preload copiers with IP address
Upload software (Xerox Standard Accounting)
CTR: Berney
Print final printer report
Install new copiers
Test copiers and network capability
Post copier how-to guide
OPS : Project Manager
Coordinate old copier retrograde
Escort install team to each location
Prepare old copiers for retrograde
CTR: Berney
Copier Training Guide
Develop New Copier Training Plan
OPS : Project Manager
Develop training schedule
Coordinate schedule with Principals and Admin

4. Copier Refresh in Action
Arrival
Networked
Old Copier prepped for retrograde
Off Load

5. June 2013 Copier/Printer Installation Schedule
117 Copiers at 44 Locations
Copier/Printer Installation Schedule
Mon 10
Tues 11
Wed 12
Thur 13
Fri 14
-Chapman P8 [2]*
-Davis Hills [3]*
- Highlands Elem [2]*
-Montview Elem [1]*
MLK Elem [2]*
Morris Elem [2]*
Westlawn MS [3]*
Butler HS [2]
University Place [3]
Chafee Elem [2]
Weatherly Elem [2]
Mountain Gap [3]
Farley Elem [1]
-Whitesburg P8 [4]
-Print Shop [4]
-Grissom HS [10]
-Jones Valley Elem [2]
-Huntsville MS [2]
-Blossomword [2]
-New Century Tech [1]
-Lee HS [4]
June 2013
Today [12]
To Date [12]
Today [20]
To Date [32]
Today [25]
To Date [57]
Mon 17
Tues 18
Wed 19
Thur 20
Fri 21
-Lakewood Elem [2]
-ASFL [2]
-James Dawson [2]
-Johnson HS [2]
- Rolling Hills Elem [2]
-Ed White MS [2]
-AAA [2]
-Ridgecrest Elem [2]
-McDonnell Elem [2]
-Huntsville HS [5]
-HCS Annex [2]
-Williams MS [2]
-Williams Elem [1]
-Columbia HS [2]
Providence [4]
-Hampton Cv Elem [2]
-Hampton Cv MS [2]
-Goldsmith-Schif [2]
Center for Tech [1]
Challenger Elem [1]
Challenger MS [3]
-Monte Sano Elem [2]
-MERTS Center [8]
-MERTS Center [5]
Today [12]
To Date [69]
Today [13]
To Date [82]
Planned [15]
Planned [15]
Planned [5]
Key: [1] Number of copiers per site * Summer School
Copier Installation Complete

6. Questions

7. Huntsville City Schools Copier Refresh
June 18, 2013

8. Installation Flow Chart
BERNEY
BERNEY
BERNEY
Print Report
Install New Copier
Internal Copier Testing
BERNEY
Check for network connectivity
HCS IT Department
BERNEY
Solve Problem
Print Test Pages No
Yes
HCS IT Department
BERNEY
Generates Work Order
Print Test Pages No
Yes

9. Retrograde Flow Chart Prep Copiers for Pick-up Print Report No Yes
BERNEY and T&W Operations
T&W Operations
HCS receive approval to transport Ricoh Copier to a centralized location
Prep Copiers for Pick-up
Print Report
RJ Young
HCS Ops
Send Techs to 44 locations to remove hard drives
Consolidate 67 Copiers No
Yes
T&W Operations
BERNEY
RJ Young
Escort RJ Young Techs
Remove Hard Drives
Remove Hard Drives
RJ Young
RJ Young
RJ Young
Send Drivers to 44 locations
Collect Old Copiers
Collect Old Copiers
RJ Young
Collect Old Copiers

10. Installation/Retrograde Flow Chart
BERNEY
BERNEY
BERNEY
Print Report
Install New Copier
Internal Copier Testing
BERNEY
Check for network connectivity
HCS IT Department
BERNEY
Solve Problem
Print Test Pages No
Yes
HCS IT Department
BERNEY
Generates Work Order
Print Test Pages No
Yes
Retrograde of Old Copier
RJ Young
RJ Young No
Remove Hard Drives
Collect Old Copiers
HCS receive approval to transport Ricoh Copier to a centralized location
BERNEY
T&W Operations
Print Report
Prep Copiers for Pick-up
RJ Young or BERNEY
Consolidate 67 Copiers
Remove Hard Drives
Yes