1. BRIEFING TO PORTFOLIO COMMITTEE ON POLICE
INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE
BRIEFING TO PORTFOLIO COMMITTEE ON POLICE
IPID Briefing on quarterly expenditure for the 4th quarter of 2011/12 and 1st quarter of 2012/13 including the contingency plan regarding IPID’s Head Office accommodation
M46,Ground Floor, Marks Building, Parliament,
09h30-13h00,
18 September 2012

2. Briefing to Portfolio Committee on Police: 18 September 2012
Introduction
Briefing to Portfolio Committee on Police: 18 September 2012
Introduction of delegation
Aim and purpose of the briefing:
To brief the Portfolio Committee on Police on the ICD’s expenditure for the fourth quarter of 2011/12.
To brief the Portfolio Committee on Police on the IPID’s expenditure for the first quarter of 2012/13.
To present the IPID’s contingency plan regarding Head Office accommodation.

3. STRUCTURE OF THE PRESENTATION
Quarterly expenditure for the 4th quarter of 2011/12 and 1st quarter of 2012/13 including the contingency plan regarding IPID Head Office accommodation
Subject
Slide
ICD Strategic Priorities 2011/12 4
Progress: 2011/12 5
2011/12 ICD Budget Allocations
6-8
ICD 4th Quarter Expenditure – 2011/12 and detailed Quarterly Expenditure Analysis 14
IPID Strategic Priorities 2012/13 15
2012/13 IPID Budget Allocations
16 – 21
IPID 1st Quarter Expenditure – 2012/13
22 – 23
Current Expenditure 24
Progress on IPID Implementation 25
Performance information: IPID’s case intake and statistics during the 1st quarter of 2012/13
26 – 29
IPID Head Office Accommodation 30
Feasibility Study 31
Status of new IPID Satellite Offices 32
Closure 33

4. ICD Strategic Priorities 2011/12
Quarterly Expenditure
Renaming and finalisation of new legislative framework
Programme reorganisation
Focus over the medium term (2011/16)
Conduct effective and impartial investigations
Combat corruption and systemic corruption within the SAPS and the municipal police services
Cooperate with the civilian secretariat for the police service
Develop and promote public awareness of the directorate’s functions
Develop policy, reporting frameworks and standard operating procedures to regulate investigations
Ensure corporate governance
Ensure effective financial management
Priorities (2011/12)
Compliance to legislative prescripts, rules, regulations and policies
Monitoring and evaluation of performance
Case-flow management system
Investigators training
Implementation of the IPID Act and Regulations

5. Quarterly Expenditure
Progress: 2011/12
Quarterly Expenditure
Focus Areas
Compliance to legislative prescripts, rules, regulations and policies
Organisational redesign
Enhancement of Case-flow management system
Investigators training - continuous
Implementation of the IPID Act
Finalisation of IPID Regulations
Alignment of policies
Challenges
Special Investigations Task teams
Satellite Offices
Budgeting in current economic climate

6. 2011/12 ICD Budget Allocations
Quarterly Expenditure
Budget summary : MTEF Baseline – 2010/12
2010/11
2011/12
% Increase R R
19%

7. ICD Budget Allocations: 2011/12
Quarterly Expenditure
PROGRAMME 1
2010/11
Allocation R’million
2011/12
Compensation of Employees
22.4
29.6
Goods and services
27.2
42.1
Departmental Agency (Transfer)
0.1
Machinery and Equipment 1
1.6
Total for Programme 1
50.7
73.4
PROGRAMME 2
43.5
50.9
20.7
25.6 -
1.7
1.9
Total for Programme 2
65.9
78.4

8. ICD Budget Allocations: 2011/12
Quarterly Expenditure
PROGRAMME 3
2010/11
Allocation
R’million
2011/12
Compensation of Employees
6.4
1.0
Goods and services
7.6
0.5
Departmental Agency (Transfer) -
Machinery and Equipment
0.8
0.1
Total for Programme 3
14.8
1.6

9. ICD 4th Quarter Expenditure – 2011/12
Quarterly Expenditure of the ICD
Expenditure:
Explanation:
Only R2 000 of the total budget allocation was reported as under spending
the Department is making efforts to ensure 100% spending
4th Quarter
2011/12
Spent
99.9%
R’000
Actual Expenditure
Final Appropriation
Variance
(2)
Comparison to prior financial year:
4th Quarter
2011/12
2010/11
2009/10
Spent
99.9%
97.7%
91.2%
R’000
Actual Expenditure
Final Appropriation
Variance
(2)
2 991
10 221
Awaiting invoices
ICD Call Centre, relocation

10. ICD Detailed Quarterly Expenditure
IPID Expenditure
Budget per Programme over the MTEF period
Programme Q4
Should have spent
Variance
2011/12
Administration
99.9%
100%
R1 000
Investigation & Information Management
Legal Services
100 -
Total
R2 000

11. ICD Detailed Quarterly Expenditure
IPID Expenditure
Budget per Programme over the MTEF period
Programme Q1
Should have spent
2011/12
Administration
21%
25%
Investigation & Information Management
19%
Legal Services
15%
Total
The under-spending was attributed to the awaiting of the finalisation of job evaluations for new posts as well as delays in the billing for computer services and g-Fleet expenditure

12. ICD Detailed Quarterly Expenditure
IPID Expenditure
Budget per Programme over the MTEF period
Programme Q2
Should have spent
2011/12
Administration
44%
50%
Investigation & Information Management
42%
Legal Services
29%
Total
41.7%
The under-spending was attributed to the awaiting of the finalisation of job evaluations for new posts, the delayed finalisation of performance evaluations as well as the unavailability of the BAS system which effected the capturing of payments.

13. ICD Detailed Quarterly Expenditure
IPID Expenditure
Budget per Programme over the MTEF period
Programme Q3
Should have spent
2011/12
Administration
62%
75%
Investigation & Information Management
61%
Legal Services
60%
Total
The under-spending was attributed to the awaiting of the finalisation of job evaluations for new posts, the delayed finalisation of performance evaluations as well as the unavailability of the BAS system which effected the capturing of payments. In addition, the invoices received from the Department of Public Works were disputed and therefore not processed.

14. Quarterly Expenditure
ICD Virements 2011/12
Quarterly Expenditure
There was an anticipated under-spending of R1  in Programme 2, which was moved through the application of virement to:
Programme 1: Administration (R ) (1.54%) and
Programme 3: Information Management and Research (R ) ( 1.85%).
The net result of the application for virement of R translates to 1.71%. (Max 8%)
Programme 1:
Address shortfall in goods and services from compensation of employees
vacant posts, awaiting job evaluations
Increase office accommodation expenditure
Programme 3:

15. IPID Strategic Priorities 2012/13
Quarterly Expenditure
Priorities 2012/13
The establishment of the IPID will usher in a new era of civilian oversight over specified crimes committed by members of SAPS and municipal services.
Other priorities are:
Report and monitor recommendations that are made in respect of members of the SAPS and municipal police services
Improve reporting and accountability practices
Develop policy, reporting frameworks and standard operating procedures to regulate investigations
The strengthening of national and provincial management

16. 2012/13 IPID Budget Allocations
IPID Expenditure
Budget summary : MTEF Baseline – 2012/2015
2012/13
2013/14
2014/15 R R R

17. Comparison to 2011/12 Budget Allocation
IPID Quarterly Expenditure
Budget summary : MTEF Baseline – 2011/13
2011/12
2012/13
% Increase R R
28%

18. Budget Priorities and 2012/13 Budget Allocations
IPID Expenditure
Budget per Programme over the MTEF period
Programme
2012/2013
2013/2014
2014/2015
R’000
Administration
92 850
Investigation & Information Management
98 755
Legal Services
5 356
5 624
5 904
Total

19. Budget Priorities and 2012/13 Budget Allocations
IPID Expenditure
Budget per Economic Classification over MTEF period
ECONOMIC CLASSIFICATION
2012/13
2013/2014
2014/15
R’000
Compensation of employees
95 165
Goods & Services
95 925
Transfers 95
106
114
Capital Assets
5 776
4 027
2 964
TOTAL

20. Budget Priorities and 2012/13 Budget Allocations
IPID Expenditure
PROGRAMME 1
2011/12
Allocation R’million
2012/13
% Increase
Compensation of Employees
29.6
36.6
23.6
Goods and services
42.1
55.0
30.6
Departmental Agency (Transfer)
0.1
Machinery and Equipment
1.6
1.1
-31.3
Total for Programme 1
73.4
92.8
26.4
PROGRAMME 2
50.9
53.7
5.5
25.6
40.4
57.8 -
1.9
4.6
142.1
Total for Programme 2
78.4
98.7
25.9

21. Budget Priorities and 2012/13 Budget Allocations
IPID Expenditure
PROGRAMME 3
2011/12
Allocation
R’million
2012/13
% Increase
Compensation of Employees
1.0
4.9
390
Goods and services
0.5
0.4
-20
Departmental Agency (Transfer) -
Machinery and Equipment
0.1
-100
Total for Programme 3
1.6
5.3
231.25

22. IPID 1st Quarter Expenditure – 2012/13
Quarterly Expenditure of the IPID
Expenditure:
Explanation:
Change in budget structure
Awaiting update of BAS
Addressing of capturing of payments
1st Quarter
2012/13
Spent
17%
Should have spent
25%
R’000
Actual Expenditure
32 873
Final Appropriation
Variance 8%
Comparison to prior financial year:
1st Quarter
2012/13
2011/12
2010/11
Spent
17%
19%
Should have spent
25%
R’000
Actual Expenditure
32 873
29 319
22 961
Final Appropriation
Variance % 8% 6%

23. IPID Detailed Quarterly Expenditure
IPID Expenditure
Budget per Programme over the MTEF period
Programme Q1
Should have spent
2012/13
Administration
16%
25%
Investigation & Information Management
18%
Legal Services
10%
Total
17%

24. Monthly Expenditure of the IPID
Current Expenditure
Monthly Expenditure of the IPID
Monthly expenditure
2012/13
July
Aug
Spent
22%
32%
33%
41%
R’000
Actual Expenditure
44 139
63 748
Final Appropriation
Variance
11% 9%
Projects to address current under-expenditure:
Capturing of payments at SITA
Monthly tracking of expenditure

25. Progress on IPID Implementation
IPID Expenditure
Operational plans
ED Guidelines and policies
Monthly reporting to the Minister (IPID Recommendations)
Stakeholder engagements and communication
Training and capacity building
Community outreach events
Media engagements
Investigators specialised training

26. Performance information: IPID’s case intake and statistics during the 1st quarter of 2012/13
The 1st quarter intake for 2012/13
CASES RECEIVED & PERCENTAGE PER PROVINCE
Provinces
April
May
June
Total
Percentage breakdown
Eastern Cape 19 45 60
124 9%
Free-State 35 77
130
242
18%
Gauteng 43
112 72
227
17%
KwaZulu-Natal 54 39 88
181
14%
Limpopo 16 25 21 62 5%
Mpumalanga 32 23 80 6%
North West 20 30 69
Northern Cape 31 29
Western Cape
108
104
251
19%
Grand Total
281
478
557
1316
100%

27. Comparison of first quarter intake
COMPARISONS OF INTAKE FOR THE 1ST QUARTER 2011/12 & 2012/13 PER CATEGORY
2011/2012
2012/2013
Percentages changes
Deaths in police custody 60 70
17%
Deaths as a result of police action
131 95
-27%
Discharge of Official firearms
144
100%
Rape in police custody 4
Rape by police office: on duty and/or off duty 11 26
136%
Torture 6
Assault
303
728
140%
Corruption 37 29
-22%
Systemic Corruption 3
Non compliance with IPID Act 32
Other Criminal Matters
232
160
-31%
Misconduct
451 19
-96%
Total
1225
1316 7%

28. Workload on cases of death
Active cases carried over
Received
Total workload
Completed
Completion rate
Deaths in police custody 24 70 94 43
46%
Deaths as a result of police action 69 95
164 61
37%
TOTAL 93
165
258
104
40%

29. Workload on criminal matters
Active cases carried over
Received
Total Workload
Completed
Completion rate
Discharge of official firearm 7
144
151 33
22%
Rape in police custody 4 2
50%
Rape by police officer whether on or off duty 26 12
46%
Torture 6 0%
Assault
124
728
852
253
30%
Corruption 29 41
29%
Systemic corruption 3 1
33%
Non-compliance with IPID Act 32 9%
Other Criminal matter
272
160
432
142
Misconduct 19 60 49
82%
Total
456
1151
1607
507
32%

30. IPID Head Office Accommodation
Background to Service Level Agreement with DPW
Notice to DPW vacate City Forum building:
Notice provided in terms the Service Level Agreement
Served on 1 June 2012
DPW currently seeking alternative accommodation in line with IPID’s needs and available resources
Regular engagements with DPW
National Office Payments made according to Structura Rates as advised by National Treasury
Currently no further expenditure on current building occupied due to serving notice to vacate

31. HQ Accommodation Contingency Plan
Feasibility Study
HQ Accommodation Contingency Plan
Option proposed: Construct new facilities
NPV for options costed:
Option 1 : Construct new facilities
Option 2: Purchase and Refurbish
Option 3: Lease

32. Status of new IPID Satellite Offices
New IPID office accommodation
George
DPW advertised the tender for procurement of office accommodation
Closing date: 19 September 2012
KwaMhlanga
DPW issued the Procurement Instruction
IPID will be confirming availability of funds
Pretoria
Needs analysis have been compiled for alternative office accommodation

33. IPID Expenditure and HQ Accommodation
Closure
IPID Expenditure and HQ Accommodation
Thank you