1. «Data exchange in bovine identification database BOVEX»
Technical Workshop
«Data exchange in bovine identification database BOVEX»
Rome – Teramo June 2015

2. BOVEX Test phase: activities and results Italian experience Luigi Possenti - Walter Di Donato Rome 11 June 2015

3. History
Italy was interested in the project for exchange of bovines (passport) data between MS since its first launch (2008), promoted by EC DG-SANCO.
In 2010 provides (with other MS) test data extracted by National Database and, in the following years, remarks, issues and suggestions to EC technical team for data structure definition, data flow rules and web services functionalities implementation.
In March 2013, the Italian and Spanish technical teams met in Brussels at the headquarters of DG-SANCO team to agree and establish criteria and protocols in order to kick off the testing phase, with real data, between the two countries.

4. The Pilot Project
Started in april 2013 between Italy and Spain exchanging real data, the first month as test, then in the real production environment
Including Greece from september 2013
France started with test in april 2014 and was ready for production in june 2014

5. Italian approach
In first phase of testing Italy adopted a batch modality, so Bovex Web Service methods are invoked after the registration of the bovine movements of entry/exit into the National Italian DataBase (BDN).
We are aware this mode does not provide a real advantage in the timing of information flow between different MS databases, but our goal was to test web services and our application interfaces.

6. Italian Bovine National Database (BDN)
The BDN is operative since 2000 and collects, in accordance with Reg. (EC) 1720/2000, the data of all animals present on the national territory.
Some regions have a regional database, but update BDN, in real-time, through web services technology.
All breeders can register his own data into BDN through Internet within 7 days (according to EC Reg.). They can delegate public (Vet. Services) or private organization
EC recognizes the fully operational character of the Italian database for bovine animals with Decision of 13 February 2006

7. National DB and TRACES
In Italy the National Bovine Database (BDN) is not linked with TRACES database.
BOVEX was created as an extension of TRACES and it is related to it for data verification
Verification “keys” are
Traces Certificate Number
and Animal ID list

8. Traces Certificate Number in BDN
Traces Certificate Number is registered into BDN and it is the logical “key” to relate the data registered into the two systems
Certificate n°
INTRA.AT

9. Traces and Animal ID
The list of Animal IDs is registered into Traces Certificate and should be the same IDs registered in BDN AT AT
Certificate n°
INTRA.AT

10. Italian approach BOVEX verifies the data on Traces
We decided to connect the BDN directly to BOVEX and to enable the exchange of data when the BDN is updated, taking Traces Certificate Number and Animal ID from BDN.
submit
retrieve
acknowledge
BOVEX verifies the data on Traces

11. BOVEX Functionalities
The functionalities used are three:
submit to send into BOVEX the outgoing movements of bovine to other countries
retrieve to receive the animals data from BOVEX database * only if the partner has sent to BOVEX the outgoing movement of the animals (using submit method)
acknowledge to confirm the correct receipt of the information and to confirm the correct registration of the animals into the national database

12. Italian Experience
Italy, in its web application for bovine database managing (BDN), has integrated the retrieve functionality to be able to precompile the web form for incoming movements with required data, providing only the Traces Certificate number.
So, the user (breeder/public veterinary ecc.) of the BDN web site, after the checking and correspondence between data showed and the real situation, can confirm the registration of animals.
The BDN system confirm the retrieve to BOVEX with the acknowledge method after registration.

13. Form for Animal Registration from UE
Using TRACES reference number is possible to retrive passports data
After the registration in Italian
National DB the acknowledge
on BOVEX DB is performed

14. Italian Experience
In the same way in the outgoing movements the BDN users (veterinary services/associations/breeders) have to indicate the number of Traces Certificate, so the BDN system is able to update the BOVEX database, using the submit method, providing to the other European partners the data of animals that moves abroad.

15. Form for Outgoing movement to UE
The TRACES reference number is mandatory in the registration form
After the registration of movement
in Italian National DB the submit
on BOVEX DB is performed

16. Retrieve from Spain From April 2013 to June 2015
passport retrieved and errors (33% retrieved)

17. Retrieve from France From June 2014 to June 2015
passport retrieved and errors (10% retrieved)

18. Main problems in retrieve
Error in Trace Certificate Number
Certificate not submitted in BOVEX by other MS
Wrong certificate number registered into BDN (BDN does not verify the certificate in Traces, but only the structure of the code)
Error in Animal IDs
Animal ID not submitted in BOVEX by other MS
Different Animal ID registered into BDN and BOVEX

19. Submit to Spain From April 2013 to June 2015
passport submitted and errors (66% submitted)

20. Submit to France From June 2014 to June 2015
447 passport submittet and 385 errors (54% submitted)

21. Main problems in submit
Error in Trace Certificate Number
Wrong certificate number registered into BDN (BDN does not verify the certificate in Traces, but only the structure of the code)
Error in Animal ID
Animal ID not accepted by BOVEX (not correctly formatted according with bovex rule)
Timing of feeding
Passports are submitted after the registration of movement in BDN (it could be done after 7 days)

22. Next improvements
To solve this kind of problems we decided to change radically the work flow.
Other Bovex web service methods (QueryCertificate and QueryPassport) will be invoked before the registration of the inbound/outbound movements of bovines into the National Italian Database (BDN).
BDN could get, in advance, the list of Traces Certificates recently registered into the Traces system, and for each one of them it could obtain the relative list of bovine passports, both for the outbound movements towards the others EU countries, that of inbound movements in Italy

23. BOVEX Functionalities
The other functionalities used are:
QueryCertificates: to get the list of Traces Certificates recently registered into the Traces System
QueryPassports: for each certificate we could get the information about the list of animals IDs in the Traces Certificate

24. The new approach
The Bovex/Traces web service methods will be invoked before the registration of the inbound/outbound movements of bovines into the BDN.
Having in advance the list of Traces Certificates and the animal ID list is possible to submit/retrieve passport before the registration in BDN
BOVEX verifies the data on Traces
QueryCertificate 1
QueryPassport
submit
retrieve
acknowledge 2

25. Benefits
All Traces Certificate Number used in submit or retrieve will be valid and verified in Traces.
All animal ID will be correct and related to traces certificate
Feeding times (submit to Bovex) will be very short
BDN users will be helped on the notification of the bovine movements in the National Database, with a prefilled form

26. Future improvements needed
An EC list of bovine breeds (code and description), provided from Bovex.
Each MS can relate his own breed code with EC breed code and transmit EC breed code in submit
List of animal ID structure for each MS, provided from Bovex
to implement accurated checking of foreign animal ID in registering it in BDN and to ensure an unique encoding between MS

27. Thank you for your kind attention!
Teramo – Gran Sasso
Rome - Colosseo