1. Public policy charter Enrollment Procedures
Presented by:
Crystal Lopez

2. What's included in our enrollment packet?
Enrollment Checklist Form
Enrollment Forms
Enrollment Form
Media Release and Consent Form
Emergency Card
Health Forms
Permanent Health History Card
Examination by Private Physician Card “Orange Card” (out of state/country-brand new) Must be signed and stamped by physician
Oral Health Assessment/Waiver Request Form (out of state/country-brand new) Must be signed and stamped by physician

3. Important Information RE: Enrollment Forms
Please refer to the sample enrollment form
If parents indicate that there is a court order, please request copies
If parents indicate that their ethnicity/race is American Indian/Alaskan Native, we must provide them with the Title VII Student Eligibility Certification
If parents answer yes on the following questions, we must provide them with the Family Work Questionnaire
Does the Student have any relatives who are all part American Indian or Alaskan Native?
Did the students parent/legal guardian work in one or more of the following industries in the last three years (agriculture, dairy, fishery etc.)?
Evaluation and Planning of Services for Special Education
If parents indicate that the student needs special accommodations/services, please refer this to our Special Education Department
If student has an IEP/Plan 504, please request a copy and forward to Special Education Department
Media Release and Consent Form
Emergency Card

4. Registration Requirements
Proof of Age - Birth Document
Birth Certificate, Baptismal Certificate, Court Document, Affidavit
If parent is unable to provide one of these documents, the parent must complete Affidavit for Proof of Age of Minor.
If the student is not residing with the parent/guardian and guardianship has not been legally established, the Caregiver’s Authorization Guidelines and Affidavit shall be given to the caregiver for completion. Good for 1 year.
Chronological Age Calculator /Grade Placement Chart is to be used for students new to the country who’s grade is unknown.
Parent ID
Parent name must match the birth document
Immunization Record
Health Services Coordinator will be verifying immunization record and all health forms. In the event that she is not available, please refer to the Guide to Immunizations Required for School Entry.
If parent is unable to provide an immunization record, the PAR can be checked for immunizations.

5. Registration Requirements Cont.
IEP, If Applicable
Evaluation and Planning of Services for Special Education Form & IEP must be forwarded to Special Education Dept.
PAR and/or Transfer Paperwork, If Applicable
Used for grade verification, CELDT Data, Immunizations, Exit Date/Code etc.
Parent must provide this on day of enrollment appointment or on the first day of school.
If parent does not provide us with this, we will need to request it from the students previous school of enrollment.
Parent/Child must be present

6. What do you need to check for?
Completeness
Accuracy
Documents

7. PowerSchool Initial Enrollment Card
Forms for Office Staff
PowerSchool Initial Enrollment Card
Enrollment Office Checklist

8. Powerschool screens- demographics

9. Powerschool screens- Parent info page

10. Powerschool screens- Student Information page

11. What to do after entering all information on PowerSchool
Principal and Ms. Lopez will create schedules.
Crystal or office staff will request Cumulative Records.

12. Pupil Enrollment Actively Enrolled when:
Required registration forms are completed and turned in
A classroom has been assigned
The student has been reported to designated classroom

13. Parent/Guardians must be provided with the following mandatory resources During Parent Meeting
Parent/Student Handbook
Master Academic School Calendar
Attendance Policy
School rules, behavior standards, policies,bell schedules,etc.
Student Code of Conduct included in the Parent/Student Handbook
Family Educational Rights and Privacy Notice (FERPA)
“Are You Puzzled By Your Child’s Special Needs” Brochure
504 Plan Brochure