1. S2 Business Unit 2 Admin & It - Spreadsheet Bell Baxter High School Faculty of Technologies S2 Core Business

2. Learning Intentions In this unit you will: Learn the purpose of a Spreadsheet The terminology and layouts associated with a Spreadsheet Learn how use formulae to perform calculations How to create graphs/charts from spreadsheet information

3. Spreadsheet A spreadsheet is an electronic package that allows calculations to be carried out through use of formulae Charts and graphs of information can be created easily Information can be changed to allow for what if situations that can be used in decision making

4. Microsoft Excel This is the electronic spreadsheet package we will use It looks like this: See page 6 of your notes

5. Spreadsheet Terminology Cells – each cell (little box!) has a unique reference eg A1 this cell is found in column A and Row 1 Text, Numbers, Formulae – these are the types of information that can be entered into each cell Cell formats – Cells can be formatted to suit the type of information entered eg date, number, currency

6. Calculations Calculations are completed by using a formula These formulae use the cell references NOT the actual numbers in the cells In the Fruit Sales example below to calculate the total sales a formula is used to add cells B2 + B3 + B4

7. Demonstrations Your teacher (with your help!) will demonstrate how to enter formulae into cells (page 9 in your notes booklet) All formulae start with the equal symbol: = Formulae can be used to: Add + Subtract - Multiply * Divide / Were you able to help?

8. Try it out! Open the Pablos spreadsheet and complete activity 2 and extension activity 2.1 Remember to save your work in your own space. Try changing the price of the Margherita Pizza to £12.99 – what happens to the total?

9. Make your Spreadsheet Look Good! You can enhance a spreadsheet and make it look professional by carrying out the following: Change font style/size/colour Wrap column headings Increase Row/column width Merge Cells Insert graphics Try these out in Activity 3 Ticketmaster page 11

10. Creating Graphs/Charts You can try this in Activity 4 (page 12) Before you create a graph you must highlight (shade) the information you require in the graph The information highlighted below would produce a graph of VW Golfs sold each month

11. Example:

12. Extension Work – consolidate your learning! Try the extension activities 4.2 (page 14/15) How can you make your graphs/charts look professional? Try adding colour and/or images Experiment with different graph styles Ask your teacher to demonstrate some shortcuts to you Eg: Auto sum, copying formula.