1. Student Information System (SIS) Fall Update
Presentation to the UTFAB
October 25, 2011
Bob Engmark, Director, Information Systems
Rusty Scott, Executive Associate Director ACNS
Chris Seng, Interim Registrar
SIS is key infrastructure for support the administration of student enrollment, retention and graduation.

2. UTFAB SIS Fall 11 Presentation
Agenda
SIS Overview
Recent Activities
Projects Ahead
Funding
FAMweb Demo
Questions
Here’s what we’ll cover….
4/30/2019
UTFAB SIS Fall 11 Presentation

3. UTFAB SIS Fall 11 Presentation
Included in the SIS:
ARIES – The Student Information System
Document Imaging
Workflow
Degree Audit Reporting System
Course equivalency system
Reporting system & database
Transfer Equivalency System
Campus Loan Management
ARIESweb – Faculty and Staff self-service
RAMweb and RamRecords – Student and former student self-service
The SIS project includes a number of systems, a huge database of student education records, web portals for students, faculty and staff.
4/30/2019
UTFAB SIS Fall 11 Presentation

4. Offices Supported by Student System
All Academic Departments
Accounts Receivable
Admissions
CASA
Catalog and Curriculum
Division of Continuing Education
Graduate School
International Programs
Registrar’s Office
Student Financial Services
All faculty, many staff use SIS.
Certainly all students do.
Integral to core mission
4/30/2019
UTFAB SIS Fall 11 Presentation

5. UTFAB SIS Fall 10 Presentation
SIS Usage Metrics
All students in the SIS – 861,168
Students Fall ,450 (29,932 Fall 2010)
RAMweb logins, 2010 – 3,894,939
ARIESweb logins, ,831
Grades processed 2010/11 – 276,058
Total Documents scanned – 2,100,000+
Degree Audits run RAMweb 2010/11– 215,910
118% increase since 07/08
Major changes updated to SIS 2010/11 – 15,514
Course sections in class schedule 2010/11 – 15,313
Funding criteria
4/30/2019
UTFAB SIS Fall 10 Presentation

6. RAMweb logins by year (2011 projected)

7. RAMweb logins by month (Oct – Dec projected)

8. Summary of Recent Activities
FAMweb
Grantee views student record data in FAMweb
Students uses RAMweb to identify grantee and access level
Controlled by student in RAMweb, turn on or off anytime
Students grant access to any or all of these:
Grades from last term
Unofficial transcript
Weekly class schedule
Ebilling information
Former eBilling accounts converted for students
Mobile ready
4/30/2019
UTFAB SIS Fall 11 Presentation

9. Summary of Recent Activities
ARIES SIS
FY 12 tuition and fee structure implemented
Banner upgrade to 8.5
T.E.S. implementation – in use since last meeting
Document scanning and workflow routing
International and Business Financial Services now live
Grad School, Registrar, and others continue to convert paper processing to imaging and workflow job streams
Document retention module investigation underway
More campus departments looking to get on this bus
4/30/2019
UTFAB SIS Fall 11 Presentation

10. Summary of Recent Activities
ARIESweb (Faculty and Advisor RAMweb like view)
Created web service to display My Weekly Schedule graphic
Last date of attendance for U and F grades
RAMweb
Collection of Local Address information
University Public Safety team request
Optional for students, not part of online directory unless the same as mailing address
Single sign-on to Google Apps (from RAMweb )
ASCSU elections
4/30/2019
UTFAB SIS Fall 11 Presentation

11. Summary of Recent Activities
More RAMweb changes
Integrated AlcoholEdu/Sexual AssaultEdu for new, incoming students under 23
New Drop/Withdrawal information page
Viewed before Registration page
Link on My Weekly Schedule
Registration Ready Spring 2012 changes
Student insurance changes
eBilling changes for FAMweb
4/30/2019
UTFAB SIS Fall 11 Presentation

12. Summary of Recent Activities
More RAMweb items completed
(not front page material items but improvements to the system)
Resolve invalid text message phone numbers, notify student
GRE scores added to test scores page
COF logic updates for student veterans processing
Enrollment verifications changes to support int’l students
Exclude international students from confirming race/ethnicity (Registration Ready)
Updated weekly schedule to include new add/drop policy dates
4/30/2019
UTFAB SIS Fall 11 Presentation

13. UTFAB SIS Fall 11 Presentation
Projects Ahead
INTO –
Integrate INTO international student partnership. Impacts to SIS, RAMweb, ARIESweb
RAMweb
Security audit change
Mobile initiatives
ARIESweb
Electronic grade changes for instructors
Electronic course section change process
FAMweb –
( Non) Re-disclosure notice for grantees
Phase II on hold for INTO initiative
4/30/2019
UTFAB SIS Fall 11 Presentation

14. UTFAB SIS Fall 11 Presentation
Projects Underway
RamCT replacement
integration with SIS and ARIESweb
CSU customizations
Pilot Spring 2012
Full implemention Summer 2012
Electronic Transcripts
Catalog and Curriculum automation
Add/Drop policy change
4/30/2019
UTFAB SIS Fall 11 Presentation

15. UTFAB SIS Fall 11 Presentation
Projects on Hold
RAMweb
New Class Schedule interface
Main page redesign (current page is 10 years old, many tools added)
Enable self service for directory preference settings
Electronic request for major, minor (field of study) changes
Create ‘Graduation Ready’ checklist for undergrads
Employee Study Privilege application
FAMweb Phase II
Banner 9.x and DARS upgrade – Summer/Fall 2012
22 other items on hold related to SIS
4/30/2019
UTFAB SIS Fall 11 Presentation

16. UTFAB SIS Fall 11 Presentation
FY 12 Funding Review
Received total of $528,461
Additional costs, if any, absorbed centrally
University matches UTFAB support
4/30/2019
UTFAB SIS Fall 11 Presentation

17. Projected Expenses this Year (FY12)
Projected FY12 expenses
$528,461
Software – 44%
Hardware – 7%
Staffing – 48%
Other – 1%
4/30/2019
UTFAB SIS Fall 11 Presentation

18. UTFAB SIS Fall 11 Presentation
Staffing for FY11, Split 50/50
5 professionals
RAMweb/Developer (2) – E&A
Middleware/Applications Developer – ACNS
Web Applications Specialist – IS
DBA (Database Administrator) – IS
Student staff – E&A
These staff are critical, not part of budget cut discussions
4/30/2019
UTFAB SIS Fall 11 Presentation

19. UTFAB SIS Fall 11 Presentation
Summary
We appreciate your continued support of the project
The UTF and student support provided the original impetus for the project
The SIS is critical core infrastructure
The systems are performing exceptionally well and meeting all demands for service
Thank you for your support!
4/30/2019
UTFAB SIS Fall 11 Presentation

20. UTFAB SIS Fall 11 Presentation
Questions…
are most welcome.
4/30/2019
UTFAB SIS Fall 11 Presentation