1. Microsoft Excel chapters 1 & 2
Nagendra Vemulapalli
5/4/2019
Nagendra Vemulapalli

2. Announcement Lesson A in MyITLab is due on 09/04/2012 5/4/2019
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3. Managing Worksheets Deleting the sheets. Rename the sheets.
Applying the work sheet tab color.
Delete a row.
Insert a column.
Adjust column width and row height.
Hiding and unhiding columns.
5/4/2019
Nagendra Vemulapalli

4. Ranges and their selection
A range is a rectangular group of cells in a worksheet
Can be one cell; may be entire worksheet
Ranges can be contiguous(together) or noncontiguous (not together)
A contiguous range is single rectangular block of cells Example A4:7 covers all cells between A4 and 7
For selecting the range for Contiguous cells
Click and hold left mouse button and drag from beginning of range to end
Select first cell, then hold the Shift key while clicking the last cell
A non-contiguous range consists of two or more separate non-adjacent ranges
For selecting the range for Non-Contiguous cells
Select the first range of cells then holding on to the CTRL key select the second Range of cells.
5/4/2019
Nagendra Vemulapalli

5. Formatting Merge and center the title. Wrap and align text.
Apply number formats and decimal places.
Apply borders and fill color.
Indent cell contents.
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Nagendra Vemulapalli

6. Page Setup and Printing
•At some point you have to print your worksheets •Click on Page Layout and the arrow for Page Setup •Now you can specify options for whether the page will be in Portrait or Landscape style •Whether you want to fit the contents to a single page •You can also specify margins •You can also set up headers and footers •You can also print gridlines, row and column headings, etc under the Sheet tab
5/4/2019
Nagendra Vemulapalli

7. Formula Basics Using Semi-Selection to Create a Formula
Using Relative, Absolute, and Mixed Cell Reference in Formulas
A relative cell reference indicates a cell’s relative location from the cell containing the formula; the cell reference changes when the formula is copied(Ex- A1)
An absolute cell reference indicates a cell’s specific location; the cell reference does not change when you copy the formula( Ex- $A1 or A$1)
A mixed cell reference contains both an absolute and relative cell references in a formula( Ex- $A$1)
5/4/2019
Nagendra Vemulapalli

8. Function Basics
Function is a predefined formula that performs a calculation.
Syntax is a set of rules that govern the structure and components for properly entering a function.
An Argument is an input, such as cell reference or value, needed to complete a function.
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Nagendra Vemulapalli

9. Function Categories and Description
Category
Description
Compatibility
Contains functions compatible with Excel 2007 and earlier.
Cube
Returns values based on data in a cube.
Database
Analyses records stored in a database format in Excel.
Date & Time
Provides methods for manipulating date and time values.
Engineering
Calculates values commonly used by engineers.
Financial
Performs financial calculations.
Information
Provides information about the contents of a cell.
Logical
Performs logical tests and returns the value of tests.
Lookup & Reference
Looks up values, creates links to cells, provides references to cells.
Math & Trig
Performs standard math and trigonometry functions.
Statistical
Performs common statistical calculations.
Text
Manipulates text strings.
5/4/2019
Nagendra Vemulapalli

10. Function basics Inserting a function.
Totaling values with SUM function
=SUM(number 1, [number 2],…..)
Using Average Function
=AVERAGE(number 1,[number2],…..)
Using Median Function
=MEDIAN(number 1,[number2],…..)
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Nagendra Vemulapalli

11. More Math and Statistical Functions
Function Syntax
Description
=ABS(number)
Displays the absolute value of a number
=FREQUENCY(data_array,bins_array)
Counts how often values appear in given range
=INT(number)
Rounds a value number down to nearest whole number
=MODE.SNGL(number1,[number2],…)
Displays the most frequently occuring value in list
=PI()
Returns the value of pi accurate upto 15 digits
=PRODUCT(number1,[number2],…)
Multiplies all values within argument list.
=RANDBETWEEN(bottom,top)
Generates random numbers between two numbers
=ROUND(number,num_digits)
Rounds value to specific number of digits
=RANK.AVG(number,ref,[order])
Returns an average rank for identical values
5/4/2019
Nagendra Vemulapalli

12. Date/Time Functions Function Syntax Description =TODAY()
Displays today’s date: month, day, year
=NOW()
Displays today’s date and current military time
=DATE(year,month,day)
Returns serial number for a date
=EDATE(start_date,months)
Displays serial number of a date a specified number of months in future or past
=DAY(serial_number)
Displays the day within a month for a serial number
=MONTH(serial_number)
Returns the month for a serial number
=YEAR(serial_number)
Identifies the year for a serial number
5/4/2019
Nagendra Vemulapalli

13. Logical Functions IF function Logical Operators
IF(logical_test,value_if_true,value_if_false)
Logical Operators
Operator
Description =
Equal to
<>
Not equal to
<
Less than
>
Greater than
<=
Less than or equal to
>=
Greater than or equal to
5/4/2019
Nagendra Vemulapalli

14. Lookup Functions
Lookup table is a range that contains data for the basis of the lookup and data to be retrieved.
Breakpoint is the lowest value for a specific category or series in a lookup table.
Syntax
=VLOOKUP(lookup_value,table_array,col_index_number,[range_lookup])
5/4/2019
Nagendra Vemulapalli

15. Range Names Create a range name
Click in the Name Box, type the range name, and then press Enter.
Click the Formulas tab, click Define Name in the Defined Names group to open the New Name dialog box, type the range name in the Name box, and then click OK
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Nagendra Vemulapalli

16. Next Class
IMPORTS, WEB QUERIES, AND XML
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Nagendra Vemulapalli