1. Results Based Management for Monitoring & Evaluation
M Junaid Akhtar / Unber Khan

2. Content Monitoring & Evaluation
What is Results-Based Management (RBM)?
Key Principles of RBM
Why is Results-Based Management necessary?
What is a Result?
Results Chain
Results Framework
M&E Process of NDRMF
Reporting Requirements of NDRMF
Automated M&E System - PMRS
M&E Requirements for Proposal Submission

3. Monitoring & Evaluation
efficiency
effectiveness
appropriateness
Quantitative indicators
impact
Qualitative indicators
target
performance
assessment
outputs
coverage
Logframes
DO NO HARM
INPUTS
outcomes
accountability
connectedness
timeliness
A WASP NEST…?

4. Monitoring & Evaluation
“What gets measured gets managed” “If you can't measure it, you can't improve it” (Peter F. Drucker) Monitoring What is happening Evaluation Why it happened Monitoring is an internal, repetitive, operations and management function. Evaluation is often external, periodic/ snapshot, in greater depth and asking different questions.

5. Why M&E

6. Why M&E
Compare
Actual State
Expected Results

8. What is Results-Based Management?
Management strategy focused on achieving results
Processes & Inputs Desired results
Accountability for results
Monitoring progress towards results
Assessment and reporting on performance
In other words
RBM is a management approach aimed to improve management effectiveness and accountability in achieving results.
RBM is focused on results chain: output, outcomes, and impact.

9. Key principles of RBM
Define expected results first and activities later
Foster the active participation of stakeholders
Ensure that all stakeholders work towards achieving expected results
Apprise your work critically and learn the lessons

10. Why Results-Based Management
Improved focus on results instead of activities
Improved transparency
Improved accountability
Enhanced performance orientation
Improved measurement of achievements
Enhanced strategic focus
No choice, it is a standard

11. What is Result

12. Results Chain

13. Results Chain

14. Results Chain

15. M&E Process of NDRMF
NDRMF Monitoring and Evaluation framework follows the simplified log-frame and results-based model for the implementation and administration of interventions / projects.
NDRMF Results Framework is finalized on the basis of:
Project Administration Manual of ADB
National Disaster Management Plan
National Flood Protection Plan
NDRMF Results Framework covers major outcome along with key outputs and relevant sub-outputs with performance indicators

16. M&E Process of NDRMF Performance Indicators
FIPs must select relevant indicators from NDRMF Results Framework
Customized Indicators will be mutually agreed
Baseline & Target
Means of Verification
Indicators Monitoring Framework
Sr #
Indicator
Type
Definition
Unit of Measure
Data Source
Data Collection Method
Frequency / Timing
Segregation (Gender / Geographic)
Responsibility (Org / Person)

17. M&E Process of NDRMF Field Visits Data Quality Assessments (DQA)
Field visits serve the purpose of validation. They validate the results reported by grants and projects.
Data Quality Assessments (DQA)
Reported Data will be verified by checking where it originated from, who was responsible for its collection and the methods and standards used to collect it.
Third-Party Evaluations / Verifications
to verify and evaluate program achievements – claimed in progress reports

18. M&E Process of NDRMF
Monitoring of
Activities
&
Results

19. Reporting
“When performance is measured, performance improves. When performance is measured and reported back, the rate of improvement accelerates” (Pearson's law)

20. Reporting Requirements of NDRMF
Standardized Reporting Formats & Tools developed
Quarterly Progress Report (QPR)
Within 5 Days after ending of a calendar quarter
Semi-Annual ESMS
Within 5 Days after every alternate quarter along with QPR
Annual Progress Report (APR)
Within 5 Days every calendar year

21. Reporting Requirements of NDRMF
RAG Report for Implementation / Work Plan

22. Automated M&E System Systematically manage and monitor the progress
Real-time and rigorous data collection
Allow stakeholders to get tailored access to the data, analysis and reports
Enable online entry, collection, intelligent analysis, and efficient reporting of real-time activity based data
Measure project / programme results (especially outputs and outcome) indicators against targets, milestones etc
Track progress of Implementation Plan / Work Plan

23. M&E Requirements for Proposal Submission
Results
Performance Indicators
Means of Verifications
Risks / Assumptions
Baselines
Targets
Outcome
Outputs 1.
1a.
1b.
1c. 2.
2a.
2b.
2c.

24. M&E Requirements for Proposal Submission
Indicators
Indicator Definition/Unit
Data Collection method/sources
Frequency of Monitoring
Outcome
Output1
Output 2

25. M&E Requirements for Proposal Submission
How will the performance of the project be tracked in terms of achievement of the milestones set forth in the results framework?
How will the impact of the project be assessed in terms of achieving the project's objectives?
How will the mid-term assessment and related adjustment of the project design and plans be managed?
How will the inclusiveness of stakeholders/community members (including Gender, Vulnerable groups) in the project M&E processes be achieved?

26. Key issues in proposal evaluations
Most Results Frameworks are filled for Outcome and Outputs but without Performance Indicators and/or means of verifications and risks/assumptions.
Issues with indicators:
Performance indicators are not separately mentioned;
Improvements needed in indicator definitions;
Indicators need to be more specific.
Improvements required in M&E narratives:
Project evaluations for assessing project impact?
Tools and/or processes to ensure programmatic improvements?
Inclusiveness of stakeholders/community groups in M&E processes?

27. Thanks