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Winocular Handbook Department of Human Resources Initiate Personnel Requisition Form Budget Holder Approval Special Ed Position? Supervisor of Budget Review.

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Presentation on theme: "Winocular Handbook Department of Human Resources Initiate Personnel Requisition Form Budget Holder Approval Special Ed Position? Supervisor of Budget Review."— Presentation transcript:

1 Winocular Handbook Department of Human Resources Initiate Personnel Requisition Form Budget Holder Approval Special Ed Position? Supervisor of Budget Review Special Ed Approval WORKFLOW 1

2 Vacancy Replacement Overview – Vacancy Replacement is utilized to indicate a vacancy at a location based on replacing the current employee in a position. This personnel requisition will be posted on the vacancy web page and also indicated as an open position on the on-line application. Most personnel requisitions for vacancy replacement will be auto-generated from a reduction form. For example: when a reduction form is submitted for an employee that has resigned, when the Department of Human Resources completes this action, an auto-generated personnel requisition will be sent back to the initiator with the same tracking number as the reduction form. Information will be auto-populated on the personnel requisition form which includes category, job group, position title and number, replacement, name of exiting employee, FTE, post and budget line. The initiator will review and modify the form where needed and send forward. In addition, a new feature is available for supervisors to be part of the Personnel requisition and reduction form approval process. This feature is Only available for individuals who have been selected by Directors/budget Holders. Helpful Hints A position will be held for posting if the Department of Human Resources has not received the supporting documentation for exiting employee. Vacancy Replacement may only be used for Certified, Classified, Administrative and Classified Temporary positions. Please do not duplicate a personnel requisition if a reduction form has been submitted. Remember, a personnel requisition will be automatically generated and sent to the initiator. Supervisor approval and recommendation for hire is only available for Directors/Budget Holders who have requested a supervisor to be included on the supervisor approval/ recommend for hire steps.

3 Vacancy Replacement Requisition Form 1 Initiate Personnel Requisition Form Budget Holder Approval End Supervisor of Budget Review Special Ed Position? Special Ed Approval DHR Supervisor Review DHR Specialist Review Budget Holder Recommendation For Hire DHR Specialist Review/Edit Compensation Specialist Review/Edit Notification YES NO DHR Supervisor Review/Offer DECLINE ACCEPT School? Supervisor Approval? Supervisor Approval YES NO Job Posting Prep Posted? YES NO Auto Post To Web Posted? School? Supervisor Recommend For Hire? Supervisor Recommend For Hire NO YES NOYES NO

4 Vacancy Replacement 2 Auto generated Requisition Form

5 Vacancy Replacement 3 Select position Select facility EXAMPLE: LOOKING FOR A TEACHER THAT HAS COACHINGEXPERIENCE IN BASKETBALL. STRONG CANDIDATE WOULD BE BILINGUAL WITH 5 YEARS EXPERIENCE IN A DIVERSE CLASSROOM. Print a copy of the form and place in a binder to keep track of actions, and when completed, print the vacancy and attach the notification of acceptance when filled. This is a reference to track actions by tracking number. Tip Requisition Form Place comments that would be helpful for approval, staffing, etc. Indicate name of person to be replace

6 Vacancy Replacement Requisition Form 4 Initiate Personnel Requisition Form Budget Holder Approval End Supervisor of Budget Review Special Ed Position? Special Ed Approval DHR Supervisor Review DHR Specialist Review Budget Holder Recommendation For Hire DHR Specialist Review/Edit Compensation Specialist Review/Edit Notification YES NO DHR Supervisor Review/Offer DECLINE ACCEPT School? Supervisor Approval? Supervisor Approval YES NO Job Posting Prep Posted? YES NO Auto Post To Web Posted? School? Supervisor Recommend For Hire? Supervisor Recommend For Hire NO YES NO Supervisor Approval YES NO

7 Vacancy Replacement 5 Supervisor Approval

8 Vacancy Replacement Requisition Form 6 Initiate Personnel Requisition Form Budget Holder Approval End Supervisor of Budget Review Special Ed Position? Special Ed Approval DHR Supervisor Review DHR Specialist Review Budget Holder Recommendation For Hire DHR Specialist Review/Edit Compensation Specialist Review/Edit Notification YES NO DHR Supervisor Review/Offer DECLINE ACCEPT 1 School? Supervisor Approval? Supervisor Approval YES NO Job Posting Prep Posted? YES NO Auto Post To Web Posted? School? Supervisor Recommend For Hire? Supervisor Recommend For Hire NO YES NO Budget Holder Approval Type Name

9 Vacancy Replacement 7 Budget Holder

10 Vacancy Replacement Requisition Form 8 Initiate Personnel Requisition Form Budget Holder Approval End Supervisor of Budget Review Special Ed Position? Special Ed Approval DHR Supervisor Review DHR Specialist Review Budget Holder Recommendation For Hire DHR Specialist Review/Edit Compensation Specialist Review/Edit Notification YES NO DHR Supervisor Review/Offer DECLINE ACCEPT School? Supervisor Approval? Supervisor Approval YES NO Job Posting Prep Posted? YES NO Auto Post To Web Posted? School? Supervisor Recommend For Hire? Supervisor Recommend For Hire NO YES NO Special Ed. Position YES NO BUDGET HOLDERS NAME

11 Vacancy Replacement 9 Special Ed. Position

12 Vacancy Replacement Requisition Form 10 Initiate Personnel Requisition Form Budget Holder Approval End Supervisor of Budget Review Special Ed Position? Special Ed Approval DHR Supervisor Review DHR Specialist Review Budget Holder Recommendation For Hire DHR Specialist Review/Edit Compensation Specialist Review/Edit Notification YES NO DHR Supervisor Review/Offer DECLINE ACCEPT School? Supervisor Approval? Supervisor Approval YES NO Job Posting Prep Posted? YES NO Auto Post To Web Posted? School? Supervisor Recommend For Hire? Supervisor Recommend For Hire NO YES NO Supervisor of Budget Review NO YES

13 Vacancy Replacement 11 Budget Review

14 Vacancy Replacement Requisition Form 12 Initiate Personnel Requisition Form Budget Holder Approval End Supervisor of Budget Review Special Ed Position? Special Ed Approval DHR Supervisor Review DHR Specialist Review Budget Holder Recommendation For Hire DHR Specialist Review/Edit Compensation Specialist Review/Edit Notification YES NO DHR Supervisor Review/Offer DECLINE ACCEPT School? Supervisor Approval? Supervisor Approval YES NO Job Posting Prep Posted? YES NO Auto Post To Web Posted? School? Supervisor Recommend For Hire? Supervisor Recommend For Hire NO YES NO DHR Supervisor Review YES NO

15 Vacancy Replacement 13 If not populated, cut and paste Job Description. If not populated, cut and paste Responsibilities. If not populated, cut and paste Qualifications. DHR Supervisor Review Complete Posting Date

16 Vacancy Replacement 14 DHR Supervisor Review Complete, if applicable.

17 Vacancy Replacement Requisition Form 15 Initiate Personnel Requisition Form Budget Holder Approval End Supervisor of Budget Review Special Ed Position? Special Ed Approval DHR Supervisor Review DHR Specialist Review Budget Holder Recommendation For Hire DHR Specialist Review/Edit Compensation Specialist Review/Edit Notification YES NO DHR Supervisor Review/Offer DECLINE ACCEPT School? Supervisor Approval? Supervisor Approval YES NO Job Posting Prep Posted? YES NO Auto Post To Web Posted? School? Supervisor Recommend For Hire? Supervisor Recommend For Hire NO YES NO DHR Specialist Review NO YES

18 Vacancy Replacement 16 If not populated, cut and paste Job Description. If not populated, cut and paste Responsibilities. If not populated, cut and paste Qualifications. 09/27/0710/27/07 DHR Specialist Review

19 Vacancy Replacement 17 Complete, if applicable. DHR Specialist Review

20 Vacancy Replacement 18 Initiate Personnel Requisition Form Budget Holder Approval End Supervisor of Budget Review Special Ed Position? Special Ed Approval DHR Supervisor Review DHR Specialist Review Budget Holder Recommendation For Hire DHR Specialist Review/Edit Compensation Specialist Review/Edit Notification YES NO DHR Supervisor Review/Offer DECLINE ACCEPT School? Supervisor Approval? Supervisor Approval YES NO Job Posting Prep Posted? YES NO Auto Post To Web Posted? School? Supervisor Recommend For Hire? Supervisor Recommend For Hire NO YES NO YES Supervisor Recommend For Hire NO

21 Vacancy Replacement 19 Supervisor Recommend For Hire

22 Vacancy Replacement 20 Type Name Supervisor Recommend For Hire Enter Applicant PID

23 Vacancy Replacement Initiate Personnel Requisition Form Budget Holder Approval End Supervisor of Budget Review Special Ed Position? Special Ed Approval DHR Supervisor Review DHR Specialist Review Budget Holder Recommendation For Hire DHR Specialist Review/Edit Compensation Specialist Review/Edit Notification YES NO DHR Supervisor Review/Offer DECLINE ACCEPT 1 School? Supervisor Approval? Supervisor Approval YES NO Job Posting Prep Posted? YES NO Auto Post To Web Posted? School? Supervisor Recommend For Hire? Supervisor Recommend For Hire NO YES NOYES Budget Holder Recommendation For Hire 21 NO

24 Vacancy Replacement 22 Budget Holder Recommendation For Hire

25 Vacancy Replacement 23 Budget Holder Recommendation If a recommendation for hire is declined by the applicant, it will be sent back to either the supervisor or budget holders queue box as a returned recommendation. The budget holder will recommend another candidate in the recommend for hire section on the personnel requisition form Note

26 Vacancy Replacement DHR Supervisor Review Initiate Personnel Requisition Form Budget Holder Approval End Supervisor of Budget Review Special Ed Position? Special Ed Approval DHR Supervisor Review DHR Specialist Review Budget Holder Recommendation For Hire DHR Specialist Review/Edit Compensation Specialist Review/Edit Notification YES NO DHR Supervisor Review/Offer DECLINE ACCEPT School? Supervisor Approval? Supervisor Approval YES NO Job Posting Prep Posted? YES NO Auto Post To Web Posted? School? Supervisor Recommend For Hire? Supervisor Recommend For Hire NO YES NO YES 24 NO

27 Vacancy Replacement 25 DHR Supervisor Review - Offer

28 Vacancy Replacement 26 DHR Supervisor Review - Offer

29 Vacancy Replacement 27 DHR Supervisor Review - Offer Place a copy of completed form in the vacancy folder replacing the initial vacancy form Tip

30 Vacancy Replacement 28 DHR Supervisor Review - Offer

31 Vacancy Replacement DHR Specialist Review/Edit 29 Initiate Personnel Requisition Form Budget Holder Approval End Supervisor of Budget Review Special Ed Position? Special Ed Approval DHR Supervisor Review DHR Specialist Review Budget Holder Recommendation For Hire DHR Specialist Review/Edit Compensation Specialist Review/Edit Notification YES NO DHR Supervisor Review/Offer DECLINE ACCEPT School? Supervisor Approval? Supervisor Approval YES NO Job Posting Prep Posted? YES NO Auto Post To Web Posted? School? Supervisor Recommend For Hire? Supervisor Recommend For Hire NO YES NOYES NO

32 Vacancy Replacement 30 DHR Specialist Review/Edit

33 Vacancy Replacement 31 DHR Specialist Review - Edit

34 Vacancy Replacement 32 DHR Specialist Review - Edit

35 Vacancy Replacement 33 DHR Specialist Review - Edit

36 Vacancy Replacement Compensation Specialist Review/Edit 34 Initiate Personnel Requisition Form Budget Holder Approval End Supervisor of Budget Review Special Ed Position? Special Ed Approval DHR Supervisor Review DHR Specialist Review Budget Holder Recommendation For Hire DHR Specialist Review/Edit Compensation Specialist Review/Edit Notification YES NO DHR Supervisor Review/Offer DECLINE ACCEPT School? Supervisor Approval? Supervisor Approval YES NO Job Posting Prep Posted? YES NO Auto Post To Web Posted? School? Supervisor Recommend For Hire? Supervisor Recommend For Hire NO YES NOYES NO

37 Vacancy Replacement 35 Compensation Specialist Review/Edit

38 Vacancy Replacement 36 Compensation Specialist Review - Edit

39 Vacancy Replacement 37 Compensation Specialist Review - Edit

40 Vacancy Replacement 38 Compensation Specialist Review - Edit

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