1. Unit 3 Storage and Retrieval of Information

2. Why do we file? To keep information safe
To find information easily and quickly
To keep the work area tidy

3. Features of a good filing system
Quick and simple to use
Able to be expanded
Conveniently located
Doesn’t take up too much space

4. Information can be stored:
manually OR
electronically

5. Methods of Manual Storage
Vertical filing cabinet
Lateral filing cabinet
Filing trays
Lever arch files
Personal Organiser

6. Methods of Electronic Storage
Floppy disk
Hard disk
Zip Drive
CD-ROM
DVD

7. How can files be created electronically?
Word processor
Database
Spreadsheet
DTP package
PowerPoint
Scanned images
Downloaded Internet files

8. Methods of Manual Filing
Alphabetical Filing
Numerical Filing
Chronological Filing (date)
Geographical Filing

9. Time to see what you’ve learned
Load the PowerPoint file
Filing Quiz