1. Project Management? How to plan – Execute – and Construct, schedule and charts
P Seenivasan PMP, PgMP, PfMP
Director, Proventures Education and consulting
Mobile :

2. PMI Report for the year 2017 - 2018

3. Report scope/coverage
Global survey of project management practitioners conducted since 2006
Monitors major trends in Project Management profession
Covers Project, Program and Portfolio Management
Current report is the feedback from 3234 PM Professionals, 200 Senior executives, and 510 PMO directors
Interview from 10 corporate leaders and 7 PMO directors
Respondents span North America, Asia Pacific, Europe, the Middle East and Africa (EMEA) and Latin America & Caribbean Regions

4. Performance indicators : Champions Vs Under performers
Champions : more than 80 % of the projects done on time within budget and met the goals set at the beginning
Underperformers : 60 % of the projects did not meet the schedule, budget or goals
Champions : 7% of the organizations covered in the survey
Underperformers : 12% of the organizations covered in the survey

5. Performance indicators : Champions Vs Under performers
Champions : more than 80 % of the projects done on time within budget and met the goals set at the beginning
Underperformers : 60 % of the projects did not meet the schedule, budget or goals
Champions : 7% of the organizations covered in the survey
Underperformers : 12% of the organizations covered in the survey

6. Champions Vs Underperformers

7. Talent development plays a key role to build maturity
76% of the Champions prioritize development of technical skills while 19% of the underperformers prioritize technical skills
76% of the Champions prioritize development of Leadership skills while 16% of the underperformers prioritize
65% of the Champions prioritize development of Strategic and Business mgt skills while only 14% of the underperformers

8. Key findings
Where do we stand with respect to the above findings!

9. Strategy/Portfolio/Program Management
Strategic Alignment
Benefit Analysis
Governance
Program / Project Authorization
Portfolio Oversight
Strategy/Portfolio/Program Management
Develop Scope
( WBS )
Develop Schedule
Resource loaded Schedule
Cost Loaded Schedule
Risk Loaded Schedule
Baseline
Integrated Project Planning
Direct and Manage execution
Monitor and Control
Manage changes
Transition
Measure benefits
Project Execution and Control

10. Planning Processes – An Overview
Scope
Time
Define Scope,
Create WBS
Stakeholders
Develop
Schedule
Identify, Plan
and Engage Stakeholders
Cost
Develop
Project Management Plan
Cost Estimation
& Budget
Procurement
Plan purchases and contracts
Metrics,
QA and QC
Quality
Plan Risk and
Responses
Plan
Resources
Risk
Plan
Communication
Resources
Communication

11. Key concepts / Best practices
Critical Path Method (CPM)
PERT
Critical chain Scheduling
Earned Value Management
Agile Methodologies
Key concepts / Best practices

12. #1 Critical path Method

13. What is CPM? Longest Path in the Schedule Network
Total Float is Zero ( generally )
Determines the Project Duration
Focus
Resource optimization
Cash flow smoothing

14. CPM Demo

15. #2 - PERT

16. PERT Program Evaluation and Review Technique
Range Estimates ( Optimistic / Most Likely / Pessimistic )
Calculate Buffer Statistically
Provide Cost and Work Buffer as appropriate

17. PERT Demo

18. #3 Critical Chain Project Management
Scenario : for one of your project, on time delivery is critical because of high political visibility. The team, management and customer are aware of this. Hence during the initial estimates about 30% buffer is built on all critical tasks. However when the project was under execution, it experienced minor delay or just managed to complete on time.
Questions :
Where did the 30% buffer go?
How do we set buffers for time critical projects and monitor?
Can we demonstrate ahead of schedule performance? If so up to want percentage from normal performance?
And how to achieve this?

19. Fever chart – Buffer strategy

20. Discussion and CCPM Demo

21. #4 Earned Value Management
Scenario : You have a smart city project with a sub project named LED lighting for 12 sectors each with a value of 10 million to be done in 12 months. At the end of 6 months the team completed 5 sectors and they spent an actual cost of 75 million
Question :
What is the current cost performance in this project?
How is the schedule performance
If the same trend continues what is the expected cost at completion
When do you think the project will be completed if the trend continued

22. Project Progress Monitoring ChartRs
12 months PV EV AC
Schedule
Rs. 120 crores
CV = - 25
SV = - 10
1.2
1.0
0.8
1.0 .9
1.1
“GOOD”
“BAD”
1.2 .8
CPI
SPI
SPI = 0.83
CPI = 0.67

23. #2 - Agile

24. Project Management Approaches

25. Benefits in implementing Agile

26. Agile – It’s Paradigm Shift
Scope
Time
Cost
Plan
Driven
Traditional
Scope is fixed at an early point, Time/Cost estimated/quoted, and are then delivered within agreed up on Spec /Constraints
Time
Cost
Scope
Value
Driven
Agile
Time/Cost are fixed at an early point and the highest priority Scope/Spec are then delivered within this Time/Cost constraint

27. Organizing and preparing
Project Lifecycle
Starting the Project
Organizing and preparing
Carrying out the work
Ending the Project
Project Initiation
Design &
Engg
Construction/Commissioning
Handover
SP5
SP4
SP3
SP2
SP1
Sp3
Sp2
Sp1
Adaptive LC
Incremental LC

28. Project : Journey between sowing the idea to reaping the fruit

29. Leadership Dimension Embracing/ Focus/ Persistence Influencing Change
Integrity
People centricity
Finishing well

30. Organizational Strategy and Projects / Project Management
Vision
Mission
Strategy and Objectives
Portfolio Management
Management of Strategic
Programs and Projects
Increasing Production Capability (PC)
Management of Operations
Producing Value(P)
EPMO
Organizational
Resources

31. PMI Credentials overview
CAPM 0-3
PMP
3-12
PgMP
12-20
PfMP
15-30
PMI-SP
PMI-RMP
PMI-PBA
PMI-ACP
PMI-PBA : Professional in Business Analysis
PMI-SP : Scheduling Professional
PMI-RMP : Risk Management Professional
PMI-ACP : Agile Certified Practitioner
CAPM : Certified Associate in Project Management
PMP : Certified Project Management Professional
PgMP : Certified Program Management Professional
PfMP : Certified Portfolio Management Professional