1. Testing Day Activities
Site Coordinator Training #2

2. Good Things
List your good thing below in 3 words or less

3. Agenda Proctor Schedule Check-up Pre-test Tasks On-site expectations
Morning of Testing
Attendance
During Testing
After Testing

4. Proctor Schedules
Your staff should already know when they are scheduled to test
If you have staffing needs, please reach out
Updated numbers for sites will be sent through a pivot table the last week of March and you will need to update your proctor schedule and send it to them
Any issues?

5. Tasks to complete before testing begins
Check family confirmations (recommended)
Connect with your Scheduler to communicate makeup schedule and process you will use together
Receive materials at your home
Larger sites – who wants to receive materials? (next slide)
Organize testing tickets by room (recommended)
Allows you to catch missing tickets
Use Testing Nirvana and your schedule to organize
Proctor cache tests – week before
Communicate with site contact
Where materials are stored, best time to get in, how to get sign-in table, etc.

6. Proctors Receiving Materials
Alamosa – Greg Centennial – Colorado Springs – Denver – Stacey A. Durango – Heather Frisco – Joanne Glenwood – Matt Grand Junction - Sara
Lamar - Heather
Loveland -
Montrose – Matt
Pueblo -
Steamboat Springs - Megan
Sterling – Stacey F.
Trinidad - Glo
Westminster -

7. Family/ SC Manuals Family Manual Site Coordinator Manual
What contact number would you like families to have?
Site Coordinator Manual
Work in progress
Site Admin contact info
All site info as requested
Let me know if I am missing any helpful tips

8. Day of Testing Tasks –Morning - before testing
First to arrive!!
Set up sign-in table first
Site Binder contains materials
Distribute computers to rooms and help proctors with set up AFTER sign-in table is ready
Make sure you are aware of your numbers to make sure correct number of computers are set up
Help with labeling computers (if needed)
Be at the table and ready for sign-in at 8:00 am
Steamboat, Frisco and Trinidad – as soon as you can get in

9. Sign-in Process
Rosters provided – make sure parents leave an emergency number
Have all forms available
Student Self Check-in
Transportation Waiver – if someone other than Parent/Guardian is transporting Student
Health/Medical note
Accommodations Waiver- if accommodations aren’t going to be used
Don’t send students to a room that isn’t ready but all rooms should be ready for students by 8:15 each day
Proctors and Hall Monitors can help with getting students to correct rooms (at larger sites)

10. Latecomers
At 8:30, proctors, hall monitors and schedulers need to help call students who haven’t shown yet to verify if they are on their way.
Schedulers can follow up with families opting out
Use your best judgement for families “on their way” – give a time limit
Don’t hold up the PSAT and SAT rooms
Students can enter until the test start time of 9:00 am and then they should be turned away and rescheduled for a makeup

11. Accommodations Some Students have multiple accommodations
Cards with specific accommodations listed out per student included
Sheet with specific accommodations and requirements

12. During Testing Communicate with Scheduler about absent students
Input attendance in Testing Nirvana by 9:30 and 1:30
Give proctors breaks
Order lunch and get it to site (if applicable)
Monitor students taking bathroom breaks
Make sure proctors are actively proctoring
Prep materials for next testing time

13. Taking Attendance in TN
Log into Testing Nirvana by 9:30 and 11:30 each day to updated
Select “Attendance

14. Taking Attendance in TN
Select your Site
Click on “Search”

15. Taking Attendance in TN
Select the correct day and time
Click on “Select” under the Site Attendance

16. Taking Attendance in TN
Select the correct update for each student
If a student has to leave a test halfway through, you MUST adjust this to track who needs a make-up
CORRECT ATTENDANCE IS VITAL THIS YEAR!!

17. After Testing
Encourage proctors to keep students in the room as long as possible to prevent distractions and rushing of test-taking
Ensure every student is correctly signed out
Maintain quiet hallways outside testing rooms
Don’t let afternoon testers sign-in early. Let early arrivals know sign-in begins at 12:30
Make sure proctors get a student-free lunch time
Make sure all materials are returned with correct counts and in an organized fashion
Have afternoon materials ready for proctors to pick up in between tests

18. Materials Organization
Collect all test manuals
Yellow envelopes provided for all used test tickets and scratch paper
Keep and organize all unused student test tickets for possible make-ups
Opt Out student test tickets can be added to yellow envelopes
Alphabetize PSAT books and keep in a box to ship back to the office
Alphabetize PSAT and SAT Answer sheets and have ready to ship back to College Board
More details on prepping and shipping materials back in next session

19. Next Session Friday, April 5 1:00 pm
Last minute needs
Materials
Materials Shipments
Packing materials for return
Proper return procedures

20. Questions, Comments, Additions, Needs?