1. Spare Parts - PRONTO Invoicing for P-Jobs (Prosquid / Pronto)
Work Instruction: WI

2. PART# 1 - PROSQUID
Open Prosquid – Client Invoice Requests (
Select List and Quick Edit
Set Filter of “Request Date” and select most recent date

3. Complete required fields as per client order / project details

4. PART# 2 - PRONTO
Open Pronto (Sales Orders – Full Order Entry)

5. Add customer code (e.g.BMAB03) and hit enter 2 x until you get to project
Enter project number (e.g. P2387)
Tab to category and enter 000 – hit enter

6. Add customer code (e.g.BMAB03) and hit enter 2 x until you get to project
Enter project number (e.g. P2387)
Tab to category and enter 000 – hit enter and ok

7. Enter in Prosquid the sales order number, invoice date and expected payment date
In Pronto: Hit “L” for Lines
Highlight lines in Prosquid from “S until “ Unit Price” and Copy Line (CTRL + C)
Paste in Pronto (has to be via mouse click) and press enter 4 x until you get to a new line

8. Copy first note in Prosquid and paste the same way in Pronto and hit enter to get to a new line
Repeat until all notes are copied into Pronto
When all lines are copied – hit ESC
Note: If the copy option doesn’t work you can also enter it manually as you would raise a new order.

9. Check if all details are correct and hit “Q” for quit
Enter the customer ref. (e.g ) and hit OK
Hit enter and select “ finish the order”

10. Open Sales Orders – Order Edit – Sales Order Edit and enter the Sales Order NO. (e.g. 9879)
Hit enter 2 x
Check all details (also “L” for lines) – Status should be rdy to print invoice
If everything is ok, select status “U” and press ok
Print Now: Y and hit enter 2 x

11. Status in now “ready to update”
Hit F5 and “C” for correct
Tab to Printer and hit F2

12. Select printer and hit enter:
Vsfe-inv to sent directly to the client (Rio Tinto, Citic Pacific, NCIG etc.)
Vsfe-inv-m to enter address (e.g. BHP, BMA)
Vsfe-euin for invoices in EUR to send directly to the client
Vsfe-euin-m for invoices in EUR to enter address

13. Tab until printer and hit enter
Tab to Printer and hit F2
If select vsfe-inv tab until you are on final page.
If select vsfe-inv-m enter address and hit enter until final page
Final page – hit No for remove the report
Finished – ESC

14. Invoice copy will be sent via – save copy in correct fiel or upload to Quadrem in case for BHP.