1. Effective Time Strategies
Time Management For Business Professionals

2. Small change, big difference
Woman without her man is a savage beast.
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3. Small change, big difference
Woman, without her, man is a savage beast.
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4. Efficient vs. Effective
Doing things right.
Effective:
Doing the right things.
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5. THE 80/20 RULE High Payoff Activities Low Payoff Activities Good News:
80% of Results come from 20% of Activities
High Payoff Activities
Bad News:
80% of Activities produce only 20% of Results
Low Payoff Activities
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6. High Payoff Activities
Identify and focus efforts on High Payoff Activities
Goal
Time/Week
Current
Your High Payoff Activities
2 hours
0 hours
Team Training
5 hours
1 hour
Planning & Scheduling
_________
___________________________________
2 hours
1/2 hour
Prepare Presentations
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7. Low Payoff Activities Simplify, Delegate, Automate, or Eliminate
Plan of Action
Current
Time/Week
Your Low Payoff Activities
S____
12 hours
Read & Return s
________
__________
______________________________________
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8. Time Management Matrix
Definition of Urgent
Things that have the appearance of demanding our immediate attention.
Definition of Important
Things that have to do with getting results. These things contribute to our values and goals.
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____________________________________________________________________________________________________________________________________
TS:___________________________
HPA #1:_______________________________
HPA #2:_______________________________
HPA#3: _______________________________
Leadership Management Institute
TS: __________________________
For more information:
1203 Westmont Drive
Southlake TX
Dallas/Fort Worth
30 Day Business Goal:
30 Day Personal Goal:
(817)
____________________________________________________________________________________________________________________________________
TS:___________________________
HPA #1:_______________________________
HPA #2:_______________________________
HPA#3: _______________________________
Leadership Management Institute
TS: __________________________
For more information:
1203 Westmont Drive
Southlake TX
Dallas/Fort Worth
30 Day Business Goal:
30 Day Personal Goal:
(817)
____________________________________________________________________________________________________________________________________
TS:___________________________
HPA #1:_______________________________
HPA #2:_______________________________
HPA#3: _______________________________
Leadership Management Institute
TS: __________________________
For more information:
1203 Westmont Drive
Southlake TX
Dallas/Fort Worth
30 Day Business Goal:
30 Day Personal Goal:
(817)

9. Time Management Matrix
URGENT
NOT URGENT I M P O R T A N
I. REACTIVE
Crisis
Problems
Overdue Tasks
Emergencies
II. PROACTIVE
HPAs
Planning
Prevention
Relationships
Recreation
(Hobbies, Avocations)
III. DECEPTIVE
Phone Calls
Meetings
Interruptions
Mail
Paperwork
IV IRRESPONSIBILITY
Pointless TV watching
Time Wasters
Trivia
Busy Work
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10. Time Management Matrix
Success and Opportunities live in Quadrant 2.
Always say “YES” to activities in Quadrant II.
Quadrant III are Low Payoff Activities.
Learn to say “NO” to activities in Quadrant 3.
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11. Effective Strategies Manage Priorities
Give high priority to activities that are IMPORTANT but NOT URGENT.
Schedule specific time for HIGH Payoff Activities.
Remember that PREVENTION keeps IMPORTANT BUT NOT URGENT items from becoming problems.
Relationships are always IMPORTANT, but seldom seem urgent.
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12. Effective Strategies URGENT BUT NOT MPORTANT (Quadrant III)
Say NO to meetings where you do not have active role.
Group or “CLUMP” similar Low Payoff Activities together and accomplish them all at one time.
Use the Dr. Pepper Method for handling S and VOIC S.
Dr Pepper Method is handling these items at 10, , and 4.
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13. CRISIS MODE VS. PROACTIVE MANAGEMENT
Crisis Mode Management
Do First
Manage
Communicate
Plan and Set Goals
Proactive Management
Plan and set goals
Communicate goals and plans
Schedule your priorities
Track and measure your results
The key difference between living in “Crisis Mode” and being Proactive is PLANNING first!
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14. Scattered Numbers
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15. Scattered Numbers
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16. PLANNING: THE ULTIMATE HPA
The most important four letter word in planning and goal setting is NEXT.
For every minute you spend planning, you can save times that amount in execution!
Finding an extra 30 minutes per day is equivalent to finding 22 eight hour days per year. (That equals one month at work!)
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