1. Auditor-Controller’s Office Presented By: Esteban Hernandez
FY 2018 YEAR-END TRAINING
Introduction
Auditor-Controller’s Office
Presented By: Esteban Hernandez
2018 Year End Training

2. Year-End Presentations
Year End Process Overview
Available Online Resources
Schedules Walkthrough
2018 Year End Training

3. Year-End Presentations
Schedules E (Inventories) will not be included in the presentation
The above schedule still needs to be completed by the departments
Please see the Year-End Manual for instructions regarding the above schedules or contact the ACO for guidance
2018 Year End Training

4. Year-End Process Overview
Objectives
To provide guidance on Year-end closing procedures so that we can:
Have consistency in reporting
Continue to report accurate, timely & reliable information
To answer any Year-end related questions or requirements
All organizational units under the BOS governance are required to submit YE Schedules
2018 Year End Training – Chapter 1

5. Year-End Process Overview
Submittal and Deadlines for Schedules
Deadline is July 13, 2018 (except for schedules P ,W & Q)
Schedules P and W are due August 3, 2018
Schedule Q is due August 20, 2018
Thresholds materiality $5,000
2018 Year End Training – Chapter 1

6. Available Online Resources Year-end Manual, Schedules and Calendar
2018 Year End Training

7. Available Online Resources Year-end Manual, Schedules and Calendar
2018 Year End Training

8. Year-End Budgetary Controls
Pursuant to Government Code Title 3 Government of Counties §29120, budgetary units cannot exceed BOS-approved appropriations
ACO cannot close fiscal year until appropriation budget deficits are eliminated pursuant to BOS-approved budget action
2018 Year End Training – Chapter 2 9

9. Journal Entry (JE) Guidelines
Accrual must be $5,000 or greater
Round amounts to nearest dollar
Submit a copy of your JE with each signed YE Schedule & supporting documents to “Attn: ACO Year-End”. (Simpler or PeopleSoft queries are not acceptable supporting documents).
An accrual entry must include both the accrual and the reversal entry for posting
2018 Year End Training – Chapter 3 10

10. Accrual Entry Preparation
6/30/2018
2018 Year End Training – Chapter 3

11. Accrual Entry Preparation
06/30/2018
2018
6/30/2018
2018 Year End Training – Chapter 3

12. Accrual Reversal Preparation
06/30/2018
07/01/2018
2018 Year End Training – Chapter 3

13. Mail Schedules and Supporting Documents to:
Instructions
Mail Schedules and Supporting Documents to:
ACO Year-End
Mail Stop #1050
Questions?
Submit them by to 14
2018 Year End Training – Chapter 3