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2. EDI Train the Trainer Session
December 2nd, 2015
Maddison Spenrath, Marit Gilbert
HELP EDI Implementation Team
Welcome everyone! Marit and I will be your main contacts for the project.
We will go through the major pieces of getting ready for EDI implementation, including information letters to schools and parents, and preparing for teacher training. The e-EDI will be covered in depth tomorrow, and the TOC billing process will be introduced here but we will do in depth in February.
Poll: Are you a…?

3. OVERVIEW EDI Timeline EDI Teacher Training Preparation
EDI Teacher Training Slides Review
Poll
How many times have you done an EDI Teacher Training session?
First time, I’m new
Once or twice
A few times, I’m a pro

4. EDI Trainer’s Blog https://blogs.ubc.ca/trainers
The Trainer’s blog is kind of like a living manual for everything related to the EDI.
All of the EDI administration documents, guidelines, checklists, videos and webinar recordings are posted here.

5. EDI Waves Over 200,000 EDI’s completed in BC Where are we?
This is the final year of Wave 6. We have 8 school districts participating for the first time this Wave, and the rest of the school districts have participated last year as well. Our schedule of EDI invitations is dependent on the size of the district. Smaller districts participate each year or two out of the three years to ensure that number of children participating in each neighbourhood is large enough to be reliable and track meaningful change over time.
School reports from have been distributed to school district Superintendents and designated contacts. If you have any questions on accessing EDI reports, please contact us. If you have been working with your school repots, we’d love to hear your feedback on how you are working with the reports.
Next fall, 2016 we are releasing Wave 6 EDI data, with new maps and community summaries available.
Over 200,000 EDI’s completed in BC

6. Tomorrow
Tomorrow
Review our timeline – Today we are starting right at the beginning with our webinar
Tomorrow is our e-EDI webinar. We are getting everyone set up on our website so you will receive an to set a password and log on to the e-EDI, and the webinar will go over the steps to upload the class lists and teacher s.
The parent, teacher and principal information letters are posted on our blog, I will show you where to find them shortly. They need to be sent home 30 days prior to teachers completing their EDIs, so either before Christmas or when students return in January.
Now you are working on training dates for January teacher training.
Teachers complete their EDI in February
We will briefly touch on billing today, a full webinar will be on Feb 18th.
Invoices due on the 31st.
We can touch base to wrap up the project in May.
School reports will be released towards the end of the school year.

7. EDI Information Letters
Teacher and principal letters can be sent out now.
Add on school district letterhead and include local school district contact information at the sign off. All schools and teachers are invited to participate, it is voluntary.
Distance education classrooms that do not have a regular classroom component should not participate, not enough classroom time to answer the questions.
New teachers/teachers on leave must be with the classroom for at least January leading up to EDI completion.
Parent letters must be sent home 4 weeks prior to completing the survey. Either before Christmas break or in early January. If a parent/guardian wishes that their child not participate, they are instructed to let the classroom teacher know.
Additional resources for schools and parents on the HELP website. Parent Newsletter, feel free to post this on your school district or school websites, or distribute to parents. We send this out to the BCCPACs and teacher’s unions as well. We have a refreshed look on our EDI Fact Sheet available as well.
Gillian Corless is our parent contact at HELP, she responds to common requests from parents, such as what are the questions, how can I withdraw my child, how are the results reported?
Toll free number for parents.

8. EDI Teacher Training
All NEW Kindergarten teachers must participate in standardized training prior to completing their EDIs
Ensures data quality
Teachers who have participated before watch brief refresher training videos posted on the e-EDI website
Reminder of key training points and updates
Training is standardized by the Offord Centre who are the license holders of the EDI, all teachers who participate across Canada and Internationally receive the same training information. This is essential for the quality of the data collected, and we thank you for taking on this role in ensuring your teachers receive this training. We will go through the training slides shortly.
Experienced teachers watch brief refresher videos with reminders of key training points and any updates.

9. Preparing for your Teacher Training Session
What? Half-day in person training session for new teachers
Presentation of the EDI Core training slides and time to fill in EDIs as a group and ask questions
When? January - February
Where? Hosted at the school district, ideally in a computer lab or with mobile technology (laptops, tablets)
Who? Facilitated by a local training team:
School District,
Community,
Experienced Kindergarten Teacher, and
Aboriginal School District or Community Representative
Please let us know by early January (
1. Confirm your parent letters were sent home
2. How many new K teachers you have
3. When your training session is taking place
We recognize that training looks a little different in each school district, this is what an ideal training session looks like.
What? Core training slides – we will go through them shortly
Time to fill in EDIs on our e-EDI online system
When? January – February. If you plan on completing your EDIs during the session, plan for early February.
Where? Hosted in a computer lab if possible
Who? Local training team. Please let us know if you are not connected with your local training team.
Please confirm in early January these three things, just with a quick to

10. Preparing for your Teacher Training Session
You will need:
A training team
Core slides with customized content (e.g. EDI maps, local contacts)
Laptop, projector, speakers for videos
A computer lab or B.Y.O.Technology (optional)
Paper copies of the EDI guide, manual (optional)
Link to Teacher Training Feedback Form

11. Training refresher videos
Refresher training for teachers who have completed the EDI before
3 brief videos are available on the homepage of the e-EDI website
Teacher Training Refresher
Aboriginal Language Recognition on the EDI
Safeguarding EDI Data
Please remind experienced teachers to watch these videos as they contain key points covered in EDI training which may be new to them.
All experienced teachers will have 1 EDI added to their TOC Coverage for watching the videos.

12. TOC Reimbursement
Districts are reimbursed the equivalent TOC replacement time for kindergarten teachers participating in training and completing EDI surveys
0.5 (or 0.6/0.4) day TOC time for attending training for new teachers
Travel costs (e.g., mileage)
20 minutes TOC time per EDI completed
20 minutes (1 EDI) for watching refresher training videos for experienced teachers
Billing webinar: Feb 17th, 2016
TOC coverage has not changed substantially.
Most teachers have around 20 students in a K class. So they would receive 1.5 days TOC coverage for completing the surveys, plus a half day for attending training if they are a new teacher, so 2 days total.
Experienced teachers are asked to watch three refresher videos on the e-EDI website prior to completing the EDIs, and are given an additional 20 minutes (1 EDI) of TOC coverage, so 1.5 TOC days total.
Please check out the TOC Coverage Guidelines on the blog.
Our e-EDI system exports a track sheet with the number of EDIs completed by each teachers. District contacts are asked to track the new teachers and ensure that they participate in training and receive 0.5 days TOC coverage. All other teachers receive an extra EDI coverage.
We do not have a preference of whether teachers take time off or are paid out the equivalent time, we just reimburse the district for the cost.
You can use an average rate, or the actual cost of TOC.

13. e-EDI training webinar – tomorrow
Class list upload demonstration (20 minutes)
ask local MyEducation BC or database expert to join
Tour of the e-EDI site (20 minutes)
navigation for district administrators and teachers
We will add our main contacts that we have listed at the school district to the e-EDI, please let us know if you would like to add additional contacts.
System is open with district administrators given access today and tomorrow, I will add the district contacts and administrative contacts that I have from previous years, please let me know if you’d like to add another person.
Tour of EDI site
What’s new this year? We’ve improved the survey navigation so that teachers can easily see which questions they have skipped.
Made the TOC report clearer.
Added support for teacher job sharing.

14. New EDI School Reports New Reporting Format
District-level summary of demographic data
District-level summary of EDI results
New graphic representations
Comparisons between school to district average
Easier to share reports with relevant audiences
Easier to navigate to key results

17. Feedback is key EDI School Reports Survey
5-7 minutes to complete
Pass it on!
Feedback is important for HELP to better understand:
How results in the report are being used
Audiences reached
Sharing mechanism
Missing information
Information of value
How new reports formats rate in comparison to current report format
Follow up opportunities

18. Professional Development Webinars
Previous recordings posted on the blog:
Human Development Program of Research
Toward Aboriginal Children & Families Thriving
Understanding Critical Difference on the EDI
Socio-economic Status Index
What topics would you like to hear about?

19. Contacts at HELP? edi@help.ubc.ca
Marit Gilbert
EDI School Liaison
(604)
Gillian Corless Core Projects Director (604)
Maddison Spenrath
EDI Implementation Coordinator
(604)
Marit and I are your main contacts. Best to reach us is
Best phone number (604)