1. Tips, Tricks and Add-Ons
Ashley Hays
Introduction (1 minute)

2. Agenda Tips to easily navigate through Google Drive Shortcut Keys
Working together with Gmail and Drive
Attachments directly through Drive
Tricks for Creating
Explore Add-Ons for Docs and Sheets

3. Learning Objectives Efficiently Navigate through Google Drive
Use Gmail with Google Drive to share and collaborate more quickly
Create new things!
Install add-ons that save you time and frustration!

4. Quick Tips for Google Drive
Discuss the Google Drive (1 Min)

5. See Your Recent Drive History
Click the “i” to the far right of the Drive to see recent history within the drive.
“i” reference for overall drive activity monitoring. Great for monitoring student use of drive too! (3 min)

6. A Shortcut for your Shortcuts
Press “Shift” +“?” to see the shortcut menu for all of Drive!
Discuss shortcut keys, knowing shortcut keys and keyboard commands is a real time saver! (2min)

7. Restore a Deleted File or Folder
Drive has its own Trash
You can delete a file, and restore it from the trash UNLESS you have taken out the trash. Only then is the file permanently deleted.
Good to know how to retrieve documents, and permanently delete files from drive (3 min)

8. Create a PDF of a Document
Open/create the document as normal
File, Download as, PDF
You will also see other
options in this
“download as” menu

9. Gmail and Drive
Gmail and Drive can work together to simplify ing and storage options!
and store larger files with fewer clicks!
DIscuss the ways that gmail and drive work together and communicate with one another to simplify communications. (5min)

10. Attachment Options in Gmail
Utilizing the attachment options in Gmail can enhance appearance and speed communications
Formatting Options
Regular Attachments
Attach Directly From Drive
Insert Picture From Drive
Insert Direct link
Calendar Invite
Navigate into Gmail, show the different attachment options and shortcut keys. (listed above) Note that The DIrect link option is great for sharing files with a link. (10 min)

11. Insert/Save Directly with Drive
Attach up to 10GB to s
Save files from s directly to drive. Hover over and tap
Larger attaching capabilities when you use drive directly.(2 min)

12. Search Gmail and Docs Together
Start with your Gmail
Go to the Gear
Choose Settings
Go to Labs
Enable Apps Search
When you search Gmail, any relevant Docs or Sites results will also appear under the mail results.
Search Docs and Mail by enabling the Apps Feature. Navigate in and walk through this. Note that you can disable at any time if you do not prefer this feature. (5min)

13. Tricks For Creating
Intro Tips for Creating (2 min)

14. Define and Research
Search for Images, quotes and the web without opening a new tab!
Drag and Drop images and videos
Cite and insert quotes and research
Navigate into Docs (or Slides) and show the research/Define features (7min)

15. Masking Images
Use the Crop/Mask feature to create appealing shapes and alter the look of images
Show the new Mask features for cropping images into shapes (3 min)

16. Install Add-Ons
Both Docs and Sheets offer a variety of add-on options to increase creativity!
Discuss add-ons and how they are helpful (1 min)

17. Mindmeister - mind mapping Easy Bib - create bibliographies
Add-Ons for Docs
Lucid Chart - diagrams
Mindmeister - mind mapping
Easy Bib - create bibliographies
Openclipart - free clip art
Show different add-ons (5 min)

18. Flubaroo, Doctapus, WorkFlows, g(Math), Schedule Generator
Add-Ons for Sheets
Flubaroo, Doctapus, WorkFlows, g(Math), Schedule Generator
Add-ons for Sheets (5 min)

19. Download a Copy of Your Data
Visit Google Takeout and select Create an Archive to quickly save a copy of your data.

20. Get Stuff Done Offline!
By following simple instructions to set up your device and using the Google Chrome Browser, you can work offline too!
Leave with this tip! How to work Offline! Show 1 minute video before they leave! :)

21. Your Feedback is Appreciated
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Tips, Tricks and Add-Ons
Ashley Hays
Almond Acres Charter Academy

22. Tips, Tricks and Add-Ons
Ashley Hays