1. Pike County Schools Certified Evaluation Annual Training
Certified Personnel Evaluation System
Requirements
5/1/2019

2. Annual Certified Evaluation Training
The Certified Personnel Evaluation System is a comprehensive multiple measured system of promoting teacher effectiveness. All teachers and leaders have a professional responsibility to be completely aware of the requirements of this system pursuant to: 704 KAR 3:370; 16 KAR 3:050; 704 KAR 3:345; KRS , KRS
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3. Annual Certified Evaluation Training
The requirements under the state legislature are detailed in the Pike County Schools Certified Evaluation Plan (CEP).
Resources are indicated at the end of each portion of training that include links to state supported resources, Pike County Training Modules located on the Pike County Website and the pages within the CEP that further detail of the evaluation system.
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4. Personnel Evaluation System
Multiple Measures
Professionalism
Environment
Planning
Instruction
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5. Measures Planning, Environment, Instruction, and Professionalism
Required Evidence
Professional Growth Plan and Reflection
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6. Required Evidence: Professional Growth Planning and Reflection
Purpose
Required
Conducted by the teacher to examine practice of teaching to deepen knowledge, expand skills, and incorporate findings to improve practice.
Based on evidence from observations and other appropriate evidence
Complete two weeks prior to closing day of school year
New Hires must complete within 30 days of reporting for employment.
Documented in state approved technology platform or district approved document management system.
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7. Reflective Practice Resources
Pike County Schools Certified Evaluation Plan
Pages 13-15
Page 55
Training Module
Pike County School Module II – Self-Reflection
KDE Website
5/1/2019

8. Required: Professional Growth Plan (PGP)
Purpose
Required
Teachers must develop a minimum of one Professional Growth Goal. The PGP goal must be specific to individual needs based on feedback, data from multiple sources, and self-reflection
Required Annually
Complete two weeks prior to closing date of new year
New Hires may complete within 30 days of reporting for employment.
All Teachers and Other Professionals
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9. Required Evidence: Professional Growth Plan
Purpose
Required
Teachers must develop a minimum of one Professional Growth Goal. The PGP goal must be specific to individual needs based on feedback, data from multiple sources, and self-reflection
Required Annually
Complete two weeks prior to closing date of new year
New Hires may complete within 30 days of reporting for employment.
All Teachers and Other Professionals (TPGES; OPGES)
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10. Required Evidence: Professional Growth Plan Template (Pg. 55)
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11. Required Evidence Reflection and Professional Growth Plan Timeline District Requirements – Reference CEP Page 15
End Date
Each Year
Person Responsible
Action
2 weeks prior to Closing Day
Teacher
Complete Part A Self-Reflection using the Pike County Schools Self-reflection & Professional Growth Planning Template Part A.
By Closing Day
Complete Part B of Pike County Schools Self-reflection & Professional Growth Planning by writing a Professional Growth Goal and Professional Growth Plan. Supervisor must approve the Professional Growth Goal and Plan.
Two weeks following release of state accountability data
In summative year, teacher and principal meet and agree on the final version of the PGP.
One month prior to Closing Day
Teacher and Principal
All teachers: Complete Part D of Pike County Schools Self-reflection & Professional Growth Planning Template and submit to supervisor. If summative year, complete Summative Conference by May 1st.
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12. District Requirements Support and guidance around PGPs will be determined by the below chart following summative ratings. CEP page 14
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13. Self-Reflection and Professional Growth Template
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14. Professional Growth Plan Resources
Pike County Schools Certified Evaluation Plan
Pages 14-15
See page 15 for the Steps in the Process
Document located on page 55
Training Module
Pike County School Module III – Professional Growth Plans
KDE Website
5/1/2019

15. Measure Environment & Instruction
Required Evidence:
Observations
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16. Multiple Measure 2 - Observations CEP Pages 16-18
Purpose
Requirements
One source of evidence to determine teacher effectiveness, only the supervisor observation will be used to inform a summative rating.
KTIP teacher observations will be conducted according to criteria set forth by EPSB.
Two observations in the summative cycle.
A minimum of two observations conducted by the supervisor, one full and one partial.
Final observation is conducted by the supervisor and is a full observation.
Non-tenured will receive both annually.
Tenured will receive one full and one partial observation minimally during the summative cycle.
May or may not be announced. Teacher must be aware an observation is occurring.
Supervisors may choose to record observation data using one of the following methods
Observation data is recorded in the State Approved Technology Platform
Observation data is recorded in district approved data tool.
5/1/2019

17. Observation Process CEP Page 17-18
Step
Process
Timeline
Step 1
Orientation
Certified Evaluation Orientation
 Within 30 calendar days of reporting for employment each school year.
Optional
 PRE-OBSERVATION CONFERENCE (TEACHER): Principal holds a pre-observation conference with teachers to be evaluated during the year.
 Prior to observations.
Step 2
Full observations
Intern Teacher
Conduct full observation and collect formative data. (Intern Teacher) (Post Observation Conference held within 5 school days of the full observation). 
District will adhere to the KTIP approved guidelines when completing evaluations.
One Year Educator Plan
Conduct full observation and collect formative data (one year educators)
A full summative observation and post conference annually. One partial observation administrator. Must have at least one supervisor observation (partial or full).
Three Year Educator Plan
Conduct full observation and collect formative data. (Three year educator) (Post Observation Conference held within 5 school days of the full observation).
Observations may be conducted during the summative year – third year of the evaluation cycle or extend through the 3 year cycle. Additional observations can be conducted with communication to teacher that they will be evaluated outside the summative year. One partial observation from administrator. Full summative observation prior to summative conference meeting.
Step 3
INDIVIDUAL PROFESSIONAL GROWTH PLAN
An individual professional growth plan shall be developed jointly by evaluator and evaluatee. 
Growth plans shall be revised after the first formal evaluation and post conference and reviewed/modified periodically referencing the school improvement plan. Three year plan educators who are not being evaluated during the current year develop/revise growth plans each year following the established timeline. (See Timeline for PGP)
Step 4
Summary of Evidence: Evaluator completes evaluation summary for educators in the summative year.
May 1
Step 5
 SUPERVISOR RECOMMENDATION: Evaluator recommends re-employment/termination to Superintendent/Designee
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18. Observation Conferencing CEP Page 16-17
Required for all Pike County Teachers and Other Professionals
Observers will adhere to the following observation conferencing requirements
The administrator may determine whether or not a pre-conference will be conducted for observations.
If observation pre-conference is held, must be prior to observation.
Conduct observation post conference within five (5) working days.
The summative evaluation conference shall be held at the end of the summative evaluation cycle.
Post conferences will be completed in person for the partial and full observation.
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19. Observation~ Document Framework for Teaching - Domain 2 and 3
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20. Observation Resources
Pike County Schools Certified Evaluation Plan
Pages
KDE Website Resources:
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21. Measures: Planning, Environment, Instruction and Professionalism
Products of Practice
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22. 5/1/2019

23. 5/1/2019

24. Products of Practice (Pg. 19)
Teachers may provide additional evidences to support assessment of their own professional practice. These evidences should yield information related to the teacher’s practice within the domains.
Required for All Other Professionals
Observations conducted by certified supervisor observer(s)
Self-reflection and professional growth plans
Required for All Pike County Teachers– Year 1 or KTIP
Evidence as required by the KTIP approved guidelines
Required for All Pike County Teachers– Non-KTIP – Non-Tenured - Tenured
• Observations conducted by certified supervisor observer(s)
• Self-reflection and professional growth plans
• Evidence of data-driven instruction in regards to essential standards (i.e. learning targets, data analysis) Minimum of 2 artifacts to be provided during/prior to observation conferences with evaluator
• Evidence of communication with parents (i.e. letters, s, calls, Social Media, teacher web page, other). Minimum of 2 artifacts to be provided during/prior to observation conferences with evaluator 
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25. Products of Practice Other Sources
 evidence of use of approved standards-based documents
 team-developed curriculum units
 lesson plans
 communication logs
 timely, targeted feedback to students
 student data records
 analysis of student data
 student work
 evidence of student formative assessments
 agenda/minutes from PLCs
 peer observations, when requested
 teacher committee or team contributions
 parent engagement surveys
 records of student and/or teacher attendance
 video lessons
 engagement in professional organizations
 action research
 samples of learning targets
 other evidence as available
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26. Summary of Evidence and Performance Evaluation
Certified Evaluation Annual Training
5/1/2019

27. Summary of Evidence - Summative
Purpose
Requirements
Supervisors are responsible for determining an Overall Performance Category for each teacher at the conclusion of the summative evaluation year.
The evaluator determines the Overall Performance Category based on professional judgment, self-reflection, professional growth planning, observations and decision rules that establish a common understanding of performance thresholds to which all educators are held.
To be completed by May 1
(CEP page 18)
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28. Criteria for Determining Teacher’s
Professional Practice Rating and Overall Performance Category CEP page 21 IF
Then
One Measure is rated Accomplished and three measures are Exemplary
Performance Rating shall be EXEMPLARY
Two Measures are rated Accomplished and Two Measures are Exemplary
Two Measures are rated Developing and two Measures are Exemplary
Performance Rating shall be ACCOMPLISHED
Three Measures are rated accomplished, and one Measure is rated developing
Two Measures are rated Developing, and two Measures are rated Accomplished
Three Measures are rated developing, and one Measure is rated accomplished
Performance Rating shall be DEVELOPING
Planning Measure OR Professionalism Measure is rated INEFFECTIVE
Performance Rating shall NOT be EXEMPLARY
Environment Measure OR Instruction Measure is rated INEFFECTIVE
Performance Rating shall be DEVELOPING OR INEFFECTIVE
Environment Measure AND Instruction Measure are rated INEFFECTIVE
Performance Rating shall be INEFFECTIVE
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29. Summary of Evidence /Summative ~ Document Teacher Performance Evaluation Report CEP Appendix A
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30. Summary of Evidence /Summative ~ Document Other Professional Performance Evaluation Report CEP Appendix A
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31. Summary of Evidence – Summative Resources
Certified Evaluation Plan
Pages 20-22
KDE Website Resources:
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32. Individual Correct Action Plan (ICAP) Pg. 28
The development of an Individual Corrective Action/Improvement Plan (ICAP) of a certified employee shall be at the evaluator’s discretion based upon formative evaluation data and/or overall summative evaluation finding of “Ineffective” and/or for other reasons during the evaluation cycle or when an immediate change is required in behavior or practice. 
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33. Individual Correct Action Plan (ICAP) Pg. 28
If an area of improvement is identified, the item must have a corresponding action plan, to remediate or assist. This may be specifically noted and written on the post-observation conference forms, or an Individual Corrective Action Plan (ICAP) may be established. The ICAP may be written to any of the principal/assistant principal performance standards; Kentucky Framework for Teaching Domains, components, elements, performance levels, or indicators; or other certified district personnel identified performance standards.
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34. Certified Evaluation Annual Training
Appeals Process
Certified Evaluation Annual Training
5/1/2019

35. Right to Appeal Process CEP page 26-29
CAUTION…………….Read carefully!!!
The following does not contain a comprehensive explanation of the Appeals Process.
To ensure fair treatment of the appeal, it is important that prior to filing an appeal carefully read all information contained in pages of the Pike County Certified Evaluation Plan
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36. Right to Appeal Process CEP page 23-26
Appeal to the chairperson of the Appeals panel within five (5) working days of signing and dating the summative performance report. Submit the appeals form with supporting documentation . Both the evaluator and evaluatee shall have the opportunity to review all documentation submitted as evidence to the Appeals Panel, at least three (3) days prior to the scheduled appeals hearing date.
The appeals process does not involve contractual status recommendations made to the superintendent or designee
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37. Right to Appeal Process CEP page 26-29
The members of the Certified Employee Appeals Panel, the certified employee, and the assessor shall be notified of the time and date of the hearing by the chairperson. The hearing must take place within fifteen (15) working days from the date an appeal is filed.
The certified employee appealing to the Panel has the burden of proof. The evaluator may respond to any statements made and evidence presented by the certified employee and may present any evidence that supports the Summative Evaluation.
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38. Right to Appeal Process Form CEP page 29
5/1/2019

39. Q and A
Please sign and date the signature sheet verifying that you have reviewed and have been made aware of the contents of the Pike County Schools Certified Evaluation Plan. Have a great school year!
5/1/2019