1. SECN – Transition Role Group Meeting
Desk Audits/Onsite Visits Report for SPP Indicator 13
May 6, 2010

2. The Kentucky Department of Education (KDE), Division of Exceptional Children Services (DECS) has recently conducted
twenty-nine (29) district desk audits, and
eleven (11) district onsite visits

3. District Desk Audit/Onsite Visit Methodology

4. The focus areas for the reviews included priorities established by the Kentucky Department of Education
Eligibility and least restrictive environment (LRE) for students identified for special education and related services in moderate incidence categories and multiple disabilities, regardless of the underlying disabilities
Verification of district-generated data used in the Annual Performance Report (APR) for Indicators 11, 12 and 13
District compliance status for SPP Indicators 11, 12, 13 and 20

5. Districts were selected for either a desk audit or onsite visit based on several factors including the following:
High percentage of district’s student population identified for special education services
Potential compliance concerns in one or more areas
District performance for students with disabilities on state assessments
Parental concerns
Diversity in geographic representation from across the state
Diversity in district student population

6. Desk Audits/Onsite Visits
The Data
328 student records
24 districts

7. Record Review Item #49 (a – i)
SPP Indicator 13
Indicator at a glance
% in Compliance
Record Review Item #49 (a – i)

9. SPP Indicator 13
Indicator at a glance % Out of Compliance Record Review Item #49 (a – i)

11. 49a
The IEP includes appropriate measurable postsecondary goals related to
And when appropriate, independent living skills
Training or education
and
Employment

12. 49a n = 328 # out of compliance = 226 % out of compliance = 68.9
Language not measurable
Goal as written did not contain required components

13. 49b
The IEP includes transition services that will reasonably enable the child to reach the postsecondary goals n = 328 # out of compliance = 18 % out of compliance = 5.5

14. 49c
For transition services likely to be provided or paid for by another agency, the other agency is invited to send a representative, if appropriate
n = 328
# out of compliance = 29
% out of compliance = 8.8
Agency at meeting but not on Invitation
Listed on IEP under “agency responsible” but not on Invitation

15. 49d
If an agency was invited to send a representative, signed Consent for Invitation is included
n = 328
# out of compliance = 83*
% out of compliance = 25.3
*forty-one (41) of eighty-three (83) files are from two (2) districts
Still seeing some “blanket” Consent forms

16. 49e
As a transition service, the child has a multi-year course of study as outlined in the Individual Learning (Graduation) Plan
n = 328
# out of compliance = 12
% out of compliance = 3.7
Occasionally still seeing MYCS only through student’s current year

17. 49f
Annual goal(s) included in the IEP are related to the transition service needs
n = 328
# out of compliance = 43
% out of compliance = 13.1
Measurable Annual Goal the same as the Measurable Postsecondary Goal - with no other measurable annual goal linked to the postsecondary goal

18. 49g
Measurable postsecondary goals are based on age-appropriate transition assessment
n = 328
# out of compliance = 13
% out of compliance = 3.9
Section blank on IEP; no discussion under transition service needs in the Present Levels

19. 49h
The child is invited to the ARC meeting where transition services are discussed
n = 328
# out of compliance = 16
% out of compliance = 4.9
Student may have attended and even signed, but was not on Notice as invited

20. 49i The measurable postsecondary goals are updated annually n = 328
# out of compliance = 20
% out of compliance = 6.1
IEP out of timeline

21. Desk Audits/Onsite Visits
Corrective Action
Plan Requirements
Student-specific
Systemic

22. Student-Specific Corrections
Required corrective action for student-specific instances of noncompliance identified through the desk audit/onsite visit and described in the report

23. Student-Specific Corrections
The district shall convene appropriately constituted Admission and Release Committees (ARC) to address the student-specific instances of noncompliance described in the report.
The district shall submit documentation of the correction of all identified non-compliances to DECS as soon as possible, but documentation of all corrections must be received by DECS no later than November 15, 2010.

24. Systemic Corrections
Required corrective action for systemic issues identified through the desk audit/ onsite visit and described in the report

25. Systemic Corrections
1. The district shall send the following individuals to training on the specific regulatory requirements for Indicator 13, and the development of Individual Education Programs (IEPs) that include the required transition content for each youth:
Director of Special Education (DoSE)
At least one (1) ARC Chairperson from each high school and middle school in the district
At least one (1) Special Education Department Chair, team leader or other special education staff person from each high school and middle school in the district
This training will be conducted by KDE at a time and place to be determined by KDE.

26. Systemic Corrections
2. Subsequent to the training described above, the following district staff shall be required to attend a webinar on Indicator 13 provided by KDE:
All middle and high school special education teachers responsible for (or who may be responsible for) developing IEPs for students sixteen (16) and older (or younger if determined to be appropriate by the ARC)
All high school and middle school ARC Chairpersons
All related service personnel responsible for (or who may be responsible for) developing IEPs for students sixteen (16) and older (or younger if determined to be appropriate by the ARC)

27. Systemic Corrections
3. In addition to the quarterly reporting on the status of all other Corrective Action Plan (CAP) activities included in the report, the district shall submit with each quarterly report documentation of : All ARCs convened to discuss transition during that quarter

28. Systemic Corrections 3. (continued)
Required documentation includes the following for each meeting:
Invitation to ARC meeting where transition was discussed
Permission to invite outside agency (as appropriate)
IGP/ILP/ Multi-year course of study
Most current IEP and conference summary where secondary transition was discussed/updated
Copy of previous year’s IEP

30. Using Career Cruising with Transition Students
The Individuals with Disabilities Education Act (IDEA) mandates the provision of transition services to address the needs of youth with disabilities moving from school to post-school environments. The intent is to improve post-school outcomes for youth with disabilities.

31. Using Career Cruising with Transition Students
In an effort to assist school districts in providing effective transition services, the National Alliance for Secondary Education and Transition (NASET) identified national standards and quality indicators that would encourage positive student outcomes.

32. Using Career Cruising with Transition Students
Career Cruising has created a document showing how the program can be used to address IDEA’s recommended transition activities and NASET’s standards.
The document may be found under the Other Helpful Documents heading in the Helpful Documents section of the School ILP Administration Tool.