1. Lt Governor Training Club Planning Conference
The Club Planning Conference is a meeting between the incoming Lieutenant Governor and the incoming Club Board of Directors. The purpose is to review where the Club is now and what it hopes to accomplish this year. It is a vital tool to determine the current status of the Club.
Leadership Development Committee

2. What is a Club Planning Conference?
Club Planning Conference is time for the Club Leadership and District Leadership to set club goals for the coming year.
The Club Planning Conference can be a key to your success as a Lieutenant Governor.
The Annual Club Planning Conference is a way for the Club Leadership and District Leadership to determine the Organization, Plans and Direction of the Club for the coming Optimist year.

3. When should a Club Planning Conference be held?
This conference is arranged by the Lt Governor with the Club President in advance and should be conducted in September or October. The conference is designed with a form to complete that will service as a discussion guide. An excellent time to review the Honor Club Tracking Form would be at the club’s first board meeting of the new year. This is the first opportunity for the new board to meet the Lt Governor.

4. When should a Club Planning Conference be held?
Before October 1

5. Club Planning Conference?
Who should attend?
The Club Planning Conference is a planning meeting for the club. As a Lt Governor, you will want to encourage the club president to invite the board of directors for the club. These people are key to making the plans for the coming year and supporting the commitments made during this planning meeting.

6. Club Planning Conference?
Who should attend? Lt. Governor President Secretary-Treasurer Vice Presidents Committee Chairs Other Board Members

7. What are the benefits of an Honor Club Tracking Form?
Calls attention to proactive decisions that will ensure the Club’s succession and continued success
Provides valuable information to the District
Educates board members
Creates good relationship between board and
Lieutenant Governor
Helps build consensus and goals for the coming year
Review each of the points on the slide

8. The Honor Club concept promotes:
Club Planning Conference
The Honor Club concept promotes:
SERVICE to children
SERVICE to community
SERVICE to ourselves

9. Club Planning Conference
The steps to achieve Honour Club Status are outlined in the Planning Conference through the Honor Club Tracking form.

10. Club Planning Conference

11. Club Planning Conference

12. Club Planning Conference

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17. Club Planning Conference
Take 2 copies of the Honor Club Tracking Form to the Club Planning Conference
Discuss each Objective with the Club
Keep one copy of the form for you to to keep track of the Club throughout the year
Leave one copy of the form with the Club so they can keep on track through the year 17

18. Club Planning Conference
FOLLOW UP QUARTERLY! 18

19. Club Planning Conference19

20. Reports to Submit
Zone Meeting Reports (Quarterly, report sent no later than 30 days after meeting)
Club Visitation Report (Held April 1 to July 1, report sent no later than 30 days after meeting)
Annual Club Reviews (October 10)
Zone Meeting Reports - After the Zone meeting send in the Zone Meeting Report. This is an important function as a liaison between you and your Governor.
Club Visitation Report - your formal meeting and report should be done during the time designated, to be held April 1 to July 1, with the report sent in no later than 30 days after the meeting. However, you are welcome and encouraged to visit your clubs any time throughout the year.
Annual Club Review – This is your year end report on each club in your zone. It needs to be completed and submitted by October 10. Be sure to allow time to thoroughly complete this report. It will be helpful to your replacement as they work to guide each of the clubs in your zone that you have coached during your year as their leader.