1. Debrief to Minister and Deputy Minister
DEPARTMENT OF PUBLIC WORKS ROAD MAINTANANCE, JOB CREATION AND POTHOLES by DDG: PROJECTS( M Mabuza) DDG: EPWP( S Henderson) March 2011
Debrief to Minister and Deputy Minister

2. Debrief to Minister and Deputy Minister
TABLE OF CONTENTS
Road maintenance, Job Creation and Potholes
Methodology
Collaboration with Department of Transport
Debrief to Minister and Deputy Minister 1

3. ROAD MAINTENANCE, JOB CREATION AND POTHOLES
The Department of Public is not the Road Authority, however DPW Works accounts for Roads within facilities under its custodianship.
The roads constructed and maintained by the Department are of low Traffic Volume within Military Bases, Prisons, and other National Government Facilities.
Road related services the Department appointed qualified and Experienced Civil Engineers to carry out the design and documentation.
Debrief to Minister and Deputy Minister 2

4. ROAD MAINTENANCE, JOB CREATION AND POTHOLES (continues…..)
The Department would review the design parameters by the Engineer to ensure that there is no over design or under design, and the costs effectiveness of the design solution proposed based on the guideline document of South African National Standards (SANS) & Technical Recommendation for Highways by Department of Transport (TRH).
Debrief to Minister and Deputy Minister

5. APPROACH ON POTHOLES REPAIRS
The Department has elected the potholes repairs as the catalyst for Job Creations, while assisting Municipalities with maintenance backlog on potholes.
The Department had sort technical support from CSIR and Agreement South Africa to understand the complexities of potholes
CSIR was approached for best technical approach on dealing with potholes
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6. APPROACH ON POTHOLE REPAIRS (continues….)
Agreement South Africa was to establish the availabilities of accredited material for potholes repairs and filling;
The Department has further discussed the specifications of existing roads to determine the best possible solution on material selection and method of repairs with respective roads authorities (Tshwane, JRA, and Mafikeng). Every Authority has its own preference with Tshwane & JRA preferring hot mix asphalt for surfacing.
The Department has adopted the guideline of CSIR of classification of various pothole formations and the repair approach
Debrief to Minister and Deputy Minister 4

7. COMPLIANCE TO EXISTING REGULATIONS
The method of repair will follow CSIR guideline:
Saw Cutting of the potholes to rectangular shapes
Repairing of the base material
Backfilling (materials approved by Engineer)
Compaction per layers using appropriate compacting hand operated machinery
Sealing of the surface as per preference of Road Authority (Cold or Hot Mix Asphalt)
Joint treatment between existing and new surfacing
Specification of Material
In the absence of the accredited material by Agreement SA, all material will be in compliance to SANS and TRH. The Engineer will give approval of the material before application by Contractor.
Debrief to Minister and Deputy Minister 5

8. Debrief to Minister and Deputy Minister
QUALITY ASSURANCE
All material to used by Contractor will have a manufacturing certificate outlining material composition, the engineer will approve use of material;
The Consultant Resident Engineer will be on Site on Full Time Basis to ensure compliance to Specifications
The Department will randomly conduct tests on completed repairs (officials have attended CSIR induction Seminar of Potholes Repairs)
The Tshwane and JRA have committed their Engineers to also conduct quality inspections, when problems are identified they would communicate their findings to the Department whom will address the issue with the Engineer
Both the Department, Road Authorities will have regular site meetings to discuss progress and contractual issues
Debrief to Minister and Deputy Minister 6

9. Debrief to Minister and Deputy Minister
GUARANTEE PERIOD
All repair works will have a twelve months guarantee period
The Department will retain a sum equal to 10% of contract value as retention
Within the period the contractor will make good all defective work on her costs
Every Pothole identified and Repaired will have an identity. Example a GPS coordinates Failure to repair the works, the Department will appoint alternative contractor and levy the costs from defaulting contractor
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10. Debrief to Minister and Deputy Minister
METHODOLOGY
196 municipalities reporting on EPWP
Rural Nodes(21)
IEC factor
Key OUTCOMES relevant to DPW
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11. Debrief to Minister and Deputy Minister
METHODOLOGY
Appoint 8 contractors per Metro
Employ 400 beneficiaries
Matrix: 90 x 12 x 6 = R =R6 480
50% of R150m=R75m= Labour
R75m: material, equipment, profit
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12. STIPEND DETERMINATION MATRIX FOR THE POTHOLE REHAB PROGRAMME
The commitment of appointment of 400 beneficiaries per metro yields the following scenario.
The case study that informs the allocation of beneficiaries is kilometer ( km) of road translates to 2 work opportunities (1km = 2 Job opportunities)
A proposal to peg the stipend at R90.00 for the 6months at three days per week:
R90 x 12 working days x 6months
= R6, income per beneficiary
Monthly income of R1,080.00 10

13. STIPEND DETERMINATION MATRIX FOR THE POTHOLE REHAB PROGRAMME
Costing of the 2400 work opportunities for 6 metros
= R6, income per beneficiary x 400 beneficiaries
= R2,592, x 6 metros
= R15,552, remuneration
From these total costing it may be deduced that budget may allow the programme to extend beyond the 400 job opportunities proposed.
The identification of further roads may be considered to extend the job opportunity period beyond the six months
The identification of the roads and immediate engagements with all municipalities must be finalized for informed commitments 11

14. Collaboration with National Department of Transport on EPWP
DDG: EPWP
STANELY HENDERSON
Collaboration with National Department of Transport on EPWP 13

15. Debrief to Minister and Deputy Minister
INTRODUCTION
The National Department of Public Works has been collaborating with National Department of Transport on ensuring that work opportunities are maximised on the construction and maintenance of access roads labour-intensively.
A joint committee co-chaired by the National Department of Public Works and National Department of Transport monitors the progress on EPWP on access roads on a quarterly basis. The quarterly meetings are attend by Provincial Roads Departments that give presentations on the progress of EPWP projects using the access roads funding.
The funding of the access roads was through the Infrastructure Grant to Provinces.
R3.0 Billion was ring fenced for EPWP access roads in the 2007 MTEF as part of the infrastructure Grant to Provinces.
R8.3 Billion was further approved for the EPWP access in the 2010 MTEF
Debrief to Minister and Deputy Minister 14

16. EPWP UP SCALING ALLOCATIONS IN 2007 MTEF
Province
07/08
Rands (’000)
08/09
Rands (‘000)
09/10 EC
96,880
135,909
282,816 FS
50,088
68,259
134,976 GP
82,678
103,117
171,277
KZN
124,822
170,414
339,835 LP
61,243
92,024
212,266
MPU
76,766
96,935
164,799 NC
50,454
64,051
109,976 NW
6,437
21,330
87,432 WC
38,631
52,961
109,622
Total
588,000
805,000
1,610,000
Debrief to Minister and Deputy Minister 15

17. Debrief to Minister and Deputy Minister
EPWP UPSCALING 2010 MTEF Allocation
Province
2010/11
Rands (‘000)
2011/12
2012/13 EC
392,707
487,829
579,506 FS
187,422
232,820
276,574 GP
237,828
295,436
350,957
KZN
471,881
586,181
696,341 LP
294,744
366,137
434,945
MPU
228,833
284,262
337,683 NC
152,708
189,698
225,348 NW
121,404
150,811
179,153 WC
148,051
183,912
218,474
TOTAL
2,235,578
2,777,086
3,298,980
Debrief to Minister and Deputy Minister 16

18. ACHIEVEMENTS ON EPWP ACCESS ROADS PROGRAMME
224,000 work opportunities have been created on
EPWP access roads over the 2007 MTEF with over
60,000km being constructed or maintained.
88,322 work opportunities have been created so far on access roads in the 10/11 financial year considering reports for 3rd quarter.
Road maintenance programmes similar to the
Zibambele programme are being implemented in the Eastern Cape and Mpumalanga.
North West and Limpopo are making plans to implement road maintenance programmes that can create work opportunities.
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19. Debrief to Minister and Deputy Minister
WAY FORWARD
Implementation of road construction and maintenance projects using labour-intensive methods should continue to promoted to create work opportunities.
Replication of best practice programmes like Zibambele should be done in different provinces to promote creation of work opportunities.
Continued funding should be provided for Construction and Maintenance of Provincial access roads in order to promote infrastructure delivery as well as the creation of work opportunities. The new Road Maintenance Fund should maximize on the use of Labour-intensive methods of construction.
Debrief to Minister and Deputy Minister 18

20. Thank You!