1. GO! with Microsoft® Excel 2010
PowerPoint Presentation to Accompany
GO! with Microsoft® Excel 2010
Chapter 1
Creating a Worksheet and Charting Data
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2. Objectives Create, Save, and Navigate an Excel Workbook
Enter Data in a Worksheet
Construct and Copy Formulas and Use the SUM Function
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3. Objectives Format Cells with Merge & Center and Cell Styles
Chart Data to Create a Column Chart and Insert Sparklines
Print, Display Formulas, and Close Excel

4. Objectives Check Spelling in a Worksheet Enter Data by Range
Construct Formulas for Mathematical Operations
Edit Values in a Worksheet
Format a Worksheet
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5. Create, Save, and Navigate an Excel Workbook
A workbook contains one or more pages called worksheets or spreadsheets.
A worksheet is a grid of vertical columns, labeled with letters, and horizontal rows, labeled with numbers
The intersection of a column and a row is called a cell. E.G. Cell A1, D100

6. Create, Save, and Navigate an Excel Workbook
Name box indicates the address of the selected cell or the first cell in a range of selected cells.
Formula bar indicates the text or underlying formula of the selected cell.
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7. Create, Save, and Navigate an Excel Workbook
Figure 1.5
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8. Enter Data in a Worksheet
Cell content
Anything entered into a cell
Constant values
Text values (label)
Number values
Formulas
Equations that perform calculations on values in the worksheet
All formulas start with an equal sign

9. Enter Data in a Worksheet
Active cell
Selected by clicking on the cell
Cell is outlined in black
Column and row number are highlighted
Cell reference displays in Name Box
Figure 1.7
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10. Enter and Edit Data in a Worksheet
AutoComplete speeds typing by completing entries in a cell, if the first few characters match an existing entry in the column.
Auto Fill generates a series of values into adjacent cells, based on the value of the other cells.
AutoCorrect automatically corrects and formats some text
Figure 1.10
Go to: dp_in_class_demonstrations\Excel_01_autofill.xls
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11. Enter Data in a Worksheet
Ranges
Two or more cells that are adjacent or nonadjacent
A range colon (:) appearing between two cell references includes all cells between the two cell references
EX: B3:D3 is a range including B3, C3, and D3

12. Enter Data in a Worksheet
Default column width is 64 pixels.
A pixel, or picture element, is a point of light measured in dots per square inch.
Default font and size is Calibri, 11 points.
There are 72 pts. in an inch, with 10 or 11 points being a typical font size.
If numeric data does not fit in a cell, it will display as #####
Figure 1.13
Go to: dp_in_class_demonstrations/Excel_02_data_too_big_for_cell.xls
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13. Construct and Copy Formulas and Use the SUM Function
Construct formulas
Type formula starting with the equal sign (=)
May be typed in the cell or the formula bar
Use the plus sign (+) to add numbers
Press enter and the cell will display the results and the formula will appear in the formula bar
Use the Excel SUM function (also known as AutoSum
Go to: dp_in_class_demonstrations\Excel_03_autosum_and_copying.xls
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14. Format Cells with Merge & Center and Cell Styles
Joins selected cells into one larger cell and centers content
Select range, then click Merge & Center
Cell Styles
Defined set of formatting characteristics
Font, font size, font color, cell borders, and cell shading

15. Format Cells with Merge & Center and Cell Styles
Formatting numbers
Accounting Number Format and Comma Style
Use comma separator, where appropriate
Apply two decimal places
Use parentheses for negative numbers
Differences
Accounting Number Format—dollar sign ($)
Comma Style—no dollar sign

16. Chart Data to Create a Column Chart and Insert Sparklines
A graphic representation of data
Easier to read than a table of numbers
Sparklines
Tiny charts embedded in a cell to give a visual summary alongside data

17. Chart Data to Create a Column Chart and Insert Sparklines
Use a Wizard to create charts. Wizards are tools that step you through a particular process.
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18. Chart Data to Create a Column Chart and Insert Sparklines
Move the chart by selecting it and dragging it where you want on the screen.
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19. Chart Data to Create a Column Chart and Insert Sparklines
Sparklines give a visual representation of the data trend.
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20. Enter Data by Range Time-saving technique for entering numbers
Select the range of cells where numbers are to be entered.
Press Enter after each entry and the active cell will move within the selected range.
This technique works for multiple columns.
Normally when you press enter after entering data, the cursor drops down to the next cell in the column. If you pre-select a range of cells before entering the data, then when you get to the bottom of the range and press enter, the cursor will move to the top of the next column.
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21. Construct Formulas for Mathematical Operations
Excel formulas begin with an equal sign and include cell references and arithmetic operators.
Symbols Used in Excel for Arithmetic Operators
Operator Symbol
Operation +
Addition -
Subtraction (also negation) *
Multiplication /
Division %
Percent ^
Exponentiation
Figure 1.43
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22. Construct Formulas for Mathematical Operations
Relative and Absolute Cell References
Copying formulas in Excel
A formula copied in Excel changes cell references relative to the cell with the formula.
Example: Copying =C4+D4 from cell E4 to cell E5 will result in =C5+D5
To force Excel to keep a cell reference use absolute addressing to fix the formula reference by inserting a dollar sign ($) before the row and/or column.
Go to: dp_in_class_demonstrations\Excel_04_absolute_cell_reference.xls
Go to: dp_in_class_demonstrations\Excel_05_absolute_cell_ref_more_complex.xls
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23. Edit Values in a Worksheet
Changing cell contents
Making changes to numbers will result in re-calculating any formulas that reference the cell that was changed.
This is a powerful and useful feature of Excel.
Formatting cells
Formatting cells will result in a different appearance but will not impact the calculations.
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24. Format a Worksheet Formatting
Specifying appearance of cells and overall layout of the worksheet
Inserting and deleting rows and columns
Existing data is moved and formulas automatically adjusted
Adjusting column widths and wrapping text
Wrap text displays the contents of a cell on multiple lines, thus increasing the cell height
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25. The following Material is not covered in the lab book
The following Material is not covered in the lab book. However, much of it will be required on your Term Project
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26. Enter Dates, Clear Contents, and Clear Formats
Each cell may have one or more formats applied.
Clearing cells:
can clear the contents, the formatting, or both
allows you to clear the contents, which deletes the value or formula, but does not clear the formatting
Go to: dp_in_class_demonstrations\Excel_06_content_vs_format.xls
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27. Design a Worksheet for What-If Analysis
Go to: dp_in_class_demonstrations\Excel_07_what_if_analysis.xls
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28. Functions
A function is a predefined formula that Excel has already provided
Functions can be inserted in several ways:
Use the Function Library or Insert Function button.
Use the Formula AutoComplete.
Copy a similar function from another cell and edit the arguments.
If you know the parameters of the function you can simply enter it directly into the formula bar
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29. Average, Min, and Max Functions
The Average Function will give you the average of a group of numbers. Note, that there is an important difference between data entered as a Zero and a cell left blank.
Go to: dp_in_class_demonstrations\Excel_08_average_function.xls
The Min and Max functions will give you the smallest and largest number in a group of numbers. Remember the examples here are trivial, but think how useful this would be if you had hundreds or thousands of pieces of data.
Go to: dp_in_class_demonstrations\Excel_09_min_max.xls
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30. CountIF and If Functions
The CountIf function will return the number of cells that meet a particular criteria, such as the number of cells with a number greater than 100
Go to:
dp_in_class_demonstrations\Excel_10_countif_function.xls
The If function display different data depending on particular criteria. For instance, display “passing” if a grade is > 60 or display “failing” if a grade is < 60
Go to: dp_in_class_demonstrations\Excel_11_if_function.xls
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31. Conditional Formatting
With Conditional Formatting you can change how a cell displays based on certain criteria. For instance, if a grade is < 60 you could display the cell in red, if a grade is > 60 you could display the cell as green.
Go to:
dp_in_class_demonstrations\Excel_12_conditional_formatting.xls
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32. Use a Date Function The NOW function: =now()
retrieves date and time from your computer's calendar and clock and inserts the information into the selected cell
result is formatted as a date and time
places a sequential number in the cell that corresponds to the date and time
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33. Freeze Panes
Freeze Panes command takes selected rows or columns and then freezes them into place.
Select a row or column, then View, Freeze Panes
The locked rows and columns become separate panes.
A pane is a portion of a worksheet window bounded and separated by other portions, such as vertical or horizontal bars.
Go to:
dp_in_class_demonstrations\Excel_12_conditional_formatting.xls
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