1. Data Pipeline Town Hall December 13, 2018
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Colorado Department of Education Identity Management
Access Management
Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? agementGroups.xls 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda
Open Collections in Data Pipeline Civil Rights Data Collection (CRDC) Kindergarten School Readiness Student October Student End of Year Human Resources

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
Kindergarten School Readiness
December Finance
Designated Agency
Interchanges
Student
Special Education IEP
Staff 9

10. Open Data Pipeline Collections
5/4/2019
Open Data Pipeline Collections
Snapshots
Special Education December Count
Human Resources
Coming Soon 10

11. 2017-18 Civil Rights Data Collection (CRDC)

12. 2017-18 Civil Rights Data Collection (CRDC)
‘Request to Decline CDE Pre-population of the CRDC’ has been posted
Interested LEAs may access the form at
Look under Civil Rights Data Collection tab
Completed forms may be ed or faxed to Jan Rose Petro by Monday, December 31st
Fax: 12

13. Kindergarten School Readiness Data Reporting
5/4/2019
Kindergarten School Readiness Data Reporting
Upload Slide deck, data reporting fact sheet

14. Quick Updates Collection was scheduled to close last week: 12/6/18
Please don’t forget to send in your sign-off forms!
I will be sending a reminder tomorrow
Publishing of school readiness data
These data inform the CAP4K legislative report, which is due to the legislature in February. There will be a section on the data collection and the results- thanks to all of you!

15. Thank you for making this year’s collection a success!

16. Contact Tara Rhodes Early Learning Business Analyst
5/4/2019
Contact
Tara Rhodes
Early Learning Business Analyst
Anji Gallanos (General School Readiness Questions)
P-3 Office Director 16

17. Student October

18. Student October
Student October Count Verification Signature Pages were due to CDE by Thursday, December 6th unless your LEA had requested an extension. An reminder went out Monday to districts who had not yet submitted the form or requested an extension.
For the districts with outstanding forms, please let me know when you’ll be able to submit it.
There is still an issue with Syncplicity in that not all districts are able to move/edit folders.

19. Student October
Difference between FTE and headcount is, FTE is for funding and headcount is the number of students.
CDE will be pushing back the public release of Student October Data a week or two from the initial January 8th proposed date. Details will be forthcoming.
Notifications to October Count contacts went out from Mary Anne Hunter, in the CDE Postsecondary Readiness Office, regarding a February ASCENT training webinar.

20. Student October
Pre-ID extract for the WIDA Access test (for ELs) was taken from Student October Data from November 7th.
After the October Count data is completed, the Assessment Unit will use that information for the regular assessment (CMAS) Pre-ID extract.
What happens is that CDE downloads October Count Data from Data Pipeline and then submits the needed data to the assessment system (Dec/Jan) after validating the file for accuracy and completeness. Districts can update that data in the assessment vendor system.

21. Student October
For more information about assessments, assessment trainings, and Pre-ID extract visit the assessment website at:
or you can contact the office at:
Phone:
Please note:
Next year’s October Count date will be Wednesday, October 2nd.

22. Student October
If you have good ideas about how to make Student October submissions easier please let me know.
Would you be interested in an informal mentoring program?
Thank you to everyone for all your hard work and graciousness this year! We did it, all LEAs completed Student October Count!!!

23. Student October Contact
Student October Contact Genevieve Hale

24. School Auditing Office Contact
Webpages: Contact: Rebecca McRee

25. Student End of Year

26. Post Cross LEA Phase Timeline
Congratulations on finishing the End of Year Collection!
Embargo Date: Thursday, January 17th
Rates spreadsheets to review: Thursday, January 10th rates cannot be published until the embargo date though
Thank you for all of your hard work!

27. Human Resources

28. Special Education December Count Important Dates
Thursday November 1st: Snapshot available
Wednesday November 28th: Interchange files uploaded – Staff Profile, Staff Assignment
November
Saturday December 1st: Official Count Date
Thursday December 20th: All Interchange errors resolved
December
Wednesday January 23rd: HR Snapshot Created
January 24 – 31 : Special Education Report Review
January
February
February 14: Snapshot error free
February : Report Review
February 21st : Final Deadline

29. Demonstrates In-Field Status Review*
Not required for Study Hall or Co-Curricular Activities (codes 1800, 1900 or 2000)
Code
Description 01
Subject Area Endorsement on Teaching License (matching Teaching Subject Area regardless of grade level) 02
Degree (BA or higher) in subject area (matching Teaching Subject Area regardless of grade level) 03
36 semester credit hours in subject area (matching Teaching Subject Area regardless of grade level) 04
Passed State Board of Education approved content exam in subject area (matching Teaching Subject Area regardless of grade level) 06
Highly Qualified via 24 semester hours in subject area 05
None (teacher is out of field)

30. ESSA In-Field Crosswalk
Provides allowed endorsements for each teaching subject code
Provides Subject Area of Degree code for each teaching subject code
Reference list for Human Resources at: crosswalk
For more information on the In-Field Status, please refer to

31. Human Resources Snapshot information:
Resources and Contact Information
Human Resources Snapshot information:
Annette Severson:
Staff Interchange information:
Lindsey Heitman:
Human Resources– Annette Severson –

32. Thursday, December 20th, 2018 9 a.m.-10 a.m.
Thank You
Can you spot the panda bear?
Next Town Hall:
Thursday, December 20th, a.m.-10 a.m.