1. PRESENTATION (APP 2018/19) PORTFOLIO COMMITTEE ON ARTS AND CULTURE 17 APRIL 2018 Parliament of RSA, Cape Town Mrs S. A. Netshiheni

2. INTRODUCTION Legislative Mandate
Section 6 (5) of the constitution enjoins the state to establish a Pan South African Language Board by a national legislation to promote and create condition for the development and use of: i. All Official Languages ii. Khoi, Nama and San Languages iii. Sign Language; and

3. PANSLAB ACT 59 of 1995 SECTION 2
Promote and ensure respect of all South African official languages thus ensuring that they enjoy parity of esteem
Promote and ensure respect for-
i. All languages commonly used by communities in South Africa …

4. Vision
The custodian of multilingualism to promote social cohesion in South Africa.
Mission
Promote multilingualism
Create conditions for the development and use of all official South African language, including the Khoi, Nama and San languages and Sign Language
Promote respect for and recognition of all languages, including previously marginalised languages and all other languages commonly used by communities in South Africa
Promote the development of previously marginalised languages
Advocate for rights relating to language and the status of languages
Initiate, enable and conduct research in accordance with PanSALB’s mandate

5. STRATEGIC OUTCOME-ORIENTED GOALS OF PANSALB
In line with Section 6(5)(a) of the Constitution and the objects of the PanSALB Act, the following strategic objectives have been identified as critical:
Creation of conditions for development and use of the South African official languages
Ensure the equitable use of South African official languages through the promotion of multilingualism
To ensure protection of linguistic human rights
Creation of the institutional ability to deliver on the core business and comply with legislation, regulations and prescripts

6. OVERVIEW OF THE PANSALB PROGRAMMES
We conduct our activities through the following two broad programmes, viz:
PROGRAMME 1 (Administration and Institutional Support):
Provides administrative support for optimal functioning of the our core business. It consists of the following: Finance, Supply Chain, IT and Institutional Planning and Governance.
PROGRAMME 2 (Language Development, Use and Equitability):
The basis of this programme is the Constitution of the Republic and the PanSALB Act, which is mainly about the promotion and creation of the conditions for the development of all official languages, including Khoi, Nama, San and Sign Languages. It consists of the following sub-programmes: Language Development and Use; Equitability of Language Use and Linguistic Human Rights.

7. PROGRAMME 1 Administration and Institutional Support

8. Strategic Objectives for Programme 1:

9. SUB-PROGRAMME 1.1 FINANCENo
Key Performance Indicator
Performance
2017/18
Annual Target 2018/19
Reporting Frequency
Quarterly
1st
2nd
3rd
4th
1.1.1
Audit opinion of the AGSA
Unqualified Audit Opinion
Clean Audit
Annually
Submission of the AFS/PR/ Leave Provisions/Contingent Liabilities & Assets/HR Files/ Declaration of Interest/Performance Assessments/UIFW Register/Contract Register/ Assets Register
Clean Audit Opinion
Implementation of Audit Remedial/Action Plan
Review the Progress & Effectiveness of the Internal Controls
1.1.2
Number of Quarterly Reports (Financial Statements) submitted to DAC & National Treasury 4
1- Submission
QR Approved by the CEO/AC/AA
1.1.3
Percentage adherence to timelines for statutory submissions (to DAC, NT & AGSA), namely ENE, AFS, Quarterly Reports & Procurement Report.
100%
Principles

10. Financial Management Risk Management Risk Risk Description
Consequences
Mitigation/Control Measures
Finance Management and Reporting
Late submission of the financial statements from the NLUs
Poor financial management and accounting(reporting)
Non-compliance with the legislation
Unfavourable audit opinion of the financial statement
Reputational damage
Reductions in funding
Prepare the financial statement on monthly basis using the Caseware
Standardising the accounts of the NLUs for consolidation
Conduct detailed review of the AFS by the Internal Audit before submission to the authorities

11. SUB PROGRAMME 1.2 SUPPLY CHAIN MANAGEMENTNo
Key Performance Indicator
Performance
2017/18
Annual Target 2018/19
Reporting Frequency
Quarterly
1st
2nd
3rd
4th
1.2.1
Percentage Implementation of the Demand Management & Procurement
90%
Approved DMP for 2018/19
90% Implementation
Approved Specifications & Requisitions
1.2.2
Number of new incidences of Deviation, Irregular, Fruitless and Wasteful Expenditure O
0 - Incident
0- Incident
1.2.3
Percentage of total value of procurement awarded to BBBEE compliant service providers
75%
100%

12. Supply Chain Management
Risk Management
Risk
Risk Description
Consequences
Mitigation/Control Measures
Supply Chain Management
Inadequate alignment between strategy and SCM (demand management) planning.
Poor decision-making about sourcing strategies and performance management
Non-responsive supply chain management system
Failure to deliver on the mandate
Noncompliance with the legislation
Wastage of resources
Unauthorised, Irregular, Fruitless and Wasteful Expenditure
Develop the Demand Management and Procurement Plan

13. SUB-PROGRAMME 1.3 ICT SERVICESNo
Key Performance Indicator
Performance
2017/18
Annual Target 2018/19
Reporting Frequency
Quarterly
1st
2nd
3rd
4th
1.3.1
Approved integrated enterprise-wide ICT Architecture Plan and Schedule Implementation 1
Annually
Draft ICT Enterprise-Wide Architecture Pan and Schedule
Approved ICT Enterprise-Wide Architecture Pan and Schedule
1.3.2
Percentage implantation of Business Continuity and Disaster Recovery Plan
90%
Quarterly
Implementation Report for BCDRP – 90%

14. Information Technology Services
Risk Management
Risk
Risk Description
Consequences
Mitigation/Control Measures
IT Infrastructure
- Management
of services
and resources
Inadequate governance of the ICT
Infrastructure and
asset base does
not meet current
and future
business process requirements
The arrangements
in place for services, contingencies and
business continuity
not being effective.
Duplicate efforts and increased inefficiencies
Infrastructure and asset base not supporting the delivery of service outcomes.
Enforce implementation of the IT Strategy aligned to the Charter/Framework
Regular performance monitoring and review of the IT system and service providers.
Review the Asset Management planning process.

15. SUB-PROGRAMME 1.4 HUMAN RESOURCES MANAGEMENTNo
Key Performance Indicator
Performance
2017/18
Annual Target 2018/19
Reporting Frequency
Quarterly
1st
2nd
3rd
4th
1.4.1
Approved HR Plan aligned to PanSALB Strategy - 1
Quarterly
Approved HR Plan
Implementation
Report
1.4.2
Percentage vacancy rate against approved staff compliment
20%
1.4.3
Percentage of performance assessments finalised
80%
90% - finalised timely

16. Human Resources Management
Risk Management
Risk
Risk Description
Consequences
Mitigation/Control Measures
Human Resource Management
HR planning misaligned to the PanSALB strategy
Lack of continuity/retention
Ongoing litigations against the PanSALB
Misplace and underemployment of the human resources
Lack of business continuity
Failure to attract and retain suitably qualified and experienced candidates
Lack of productivity
Integrate HR Planning to Strategic Planning processes,
Adopt a targeted critical skills development approach
Settle the outstanding/pending cases and recover the cost from all awards in favour of PanSALB

17. SUB-PROGRAMME 1.5 MARKETING AND COMMUNICATIONSNo
Key Performance Indicator
Performance
2017/18
Annual Target 2018/19
Reporting Frequency
Quarterly
1st
2nd
3rd
4th
1.5.1
Number of PanSALB Offices branded - 2
Bi-annually 1
1.5.2
Number of articles published about PanSALB
700
100
250 50
300
1.5.3
Percentage implementation of the internal communication plan
100%
25%
50%
75%

18. SUB-PROGRAMME 1.6 INSTITUTIONAL PLANNING AND GOVERNANCENo
Key Performance Indicator
2017/18
Annual Target 2018/19
Reporting Frequency
Quarterly
1st
2nd
3rd
4th
1.6.1
Number of Risk Reports produced per King III requirements 4
Quarterly 1
1.6.2
Number of submissions of the SP & APP 3
Bi-annually
Review/Evaluation
1st Draft Submission
2nd Draft Submission
Final SP & APP
1.6.3
Number of Performance Information Reports submitted to relevant authorities
1.6.4
Numbers submission of the annual report to relevant authorities
Yearly
Pre-Audit Submission
Final Annual Report
N/A

19. PROGRAMME 2 Language Development, Use and Equitability

20. Strategic Objectives for Programme 2:

21. Sub-programme 2.1: Language Development and UseNo
Key Performance Indicator
2017/18
Annual Target
Reporting Frequency
Quarterly
1st
2nd
3rd
4th 19
Number of dictionaries developed and produced per year 9 11
Annually - 20
% of terminology list authenticated
50%
10%
25%
35% 21
Number of revised spelling and orthography rules for the previously marginalised official languages printed and distributed 10 22
Report on language research conducted 1
Report on language Research
Report on language Researc

22. Sub-programme 2.1: Language Development and UseNo
Key Performance Indicator
2017/18
Annual Target
Reporting Frequency
Quarterly
1st
2nd
3rd
4th 24
Number of NLBs structures constituted 13
Annually - 25
Number of PLCs structures constituted 9 26
Establishment Khoi, Nama and San Language Centre
Established Khoi, Nama and San Language centre
Consultation
Approval of the Strategy
Implementation of strategy
Established centre

23. Sup-programme 2.2: Equitability of Language UseNo
Key Performance Indicator
2017/18
Annual Target
Reporting Frequency
Quarterly
1st
2nd
3rd
4th 27
Consolidated monitoring report on the implementation of the use of official languages Act 1
Consolidated monitoring report
Annually - 28
Number of activities in celebration of significant days 3 29
Number of awareness campaign on SASL

24. SUB-PROGRAMME 2.3 Linguistic Human RightsNo
Key Performance Indicator
2017/18
Annual Target
Reporting Frequency
Quarterly
1st
2nd
3rd
4th 30
Number of linguistic human rights campaigns conducted 1 3 - 31
% of linguistic human rights complaints monitored
70%
100%
25% 32
% of linguistic human rights complaints resolved
20%
35%
50%

25. Language Development, Use and Equitability
Risk Management
Risk
Risk Description
Consequences
Mitigation/Control Measures
Lack of service delivery by the PanSALB
Inability to promote and create enabling conditions for development and equitable use of official languages .
Failure to carry out the mandate of the institution
Waste of already constrained resources
Lack or limited development of languages
Lack response to linguistic rights complaints
Reconstitution of structures
Governance workshops
Review of the Norms and Rules
Review of the Memorandum of Incorporations for NLUs
Amending the PanSALB Act
Request for additional funding

26. Challenges
We could not achieve some of the NLU indicators because most Board of Directors are not functional
Some of Linguistic Human Rights indicators could not be achieved because the organization does not have Legal person
In the absence of the Board the Norms and Rules for NLBs and PLCs could not be finalised

27. Annual Budget 2018/19

28. REVENUE REVENUE 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20
2020/21
Transfer from the DAC
90,983
113,073
91,967
108,634
113,587
122,227
128,954
Transfer from the MP DSAC
150
Interest Earned
749
851 45
887
Roll-Over Allocation
Special Grant – Rollover for CCMA/LR
20,000
Roll-over - Admin
6,000
Total
135,533
114,588
122,272
129,841
Programme 1: Administration and Support
28,644
36,387
40,251
73,962
51,830
54,265
57,367
Programme 2: Language Development, Use and Equatability
62,339
76,686
51,716
61,571
62,758
68,006
72,475
TOTAL REVENUE

29. EXPENDITURE ECONOMIC CLASSIFICATION
PROGRAMMES
2014/15
2015/16
2016/17
2017/18
2018/19
2019/20
2020/21
R’000
ECONOMIC CLASSIFICATION
Compensation of Employees
49,684
46,697
41,184
48,703
50,588
53,731
55,059
Goods and Services
24,543
47,828
31,119
66,389
42,027
44,919
49,389
Transfers - NLUs
16,756
18,548
19,664
20,441
21,974
23,622
25,393
90,983
113,073
91,967
135,533
114,588
122,272
129,841
PERCENTAGE DISTRIBUTION/ALLOCATION
55%
41%
45%
36%
44%
42%
27%
34%
49%
37%
38%
18%
16%
21%
15%
19%
20%
ALLOCATION PER PROGRAMME
Programme 1: Administration and Support
31%
32%
Programme 2: Language Development, Promotion and Equitability
69%
68%
56%
DIVISION OF BUDGET BETWEEN KPIS VS COMMITMENTS
Commitments
15,312
16,843
16,180
17,936
19,730
21,703
23,331
KPI Funding
9,231
30,985
14,939
48,453
22,297
23,216
26,059

30. PROGRAMME 1: ADMINISTRATION BUDGET
SUB - PROGRAMMES
2014/15
2015/16
2016/17
2017/18
2018/19
2019/20
2020/21
R’000
Sub-programme 1.1 Finance and Supply Chain Management
9,156
11,961
16,559
27,257
26,505
28,212
30,097
Sub-programme 1.2 Information Technology
6,615
7,732
2,778
4,748
4,786
4,371
4,510
Sub-programme 1.3 Human Resource Management
5,344
11,105
9,993
26,588
6,804
6,908
7,270
Sub-programme 1.4 Marketing and Communication
2,718
3,294
5,260
6,609
4,858
5,186
5,573
Sub-programme 1.5: Institutional Performance and Governance
4,811
2,295
5,661
8,759
8,877
9,587
9,917
TOTAL
28,644
36,387
40,251
73,962
51,830
54,265
57,367

31. PROGRAMME 2: BUSINESS DEVELOPMENT BUDGET
SUB - PROGRAMME
2014/15
2015/16
2016/17
2017/18
2018/19
2019/20
2020/21
R’000
Sub-programme 2.1: Language Development and Use
60,795
75,610
50,886
58,135
59,176
63,536
67,405
Goods and Services
13,535
22,357
5,909
4,931
4,766
5,781
6,579
Compensation of Employees
29,985
32,234
22,980
26,110
26,300
27,622
28,491
Transfer - National Lexicography Units
16,756
18,548
19,664
20,441
21,974
23,622
25,393
Transfer - National Language Bodies 75
1,419
1,003
3,854
4,084
4,264
4,588
Transfer - Provincial Language Committees
444
1,052
1,330
2,800
2,053
2,248
2,353
Sub-programme 2.2: Equitability of Language Use 85 65 60
1,274
1,350
1,750
2,000
Sub-programme 2.3: Linguistic Human Rights
1,459
1,011
770
2,162
2,232
2,720
3,070
Total
62,339
76,686
51,716
61,571
62,758
68,006
72,475

32. IMPLICATIONS OF THE BUDGET CUTS
PanSALB experienced the budget cuts for R9.3 million over the MTEF period, an average reduction of R3 million per financial year. The has been made worse by the VAT increase from 14% to 15%.
The budget cuts will increase the effects of financial constraints that are already being experienced by PanSALB, considering its funding level (under funding of the language mandate).
Implications:
Freeze the vacancies and only fill the critical positions
Review contract for value for money and necessity
Strike balance of short-term deliverables against medium – long term deliverables. Intensify our fight against any leakages in the system (irregular, fruitless and wasteful expenditure)
Leverage on the use of technology
Only undertake project that will create desired impact, and
forge partnership with other institutions with similar mandate.

33. Ri a Livhuwa Re a leboga Siyabonga Enkosi Baie Dankie Ha Kensa