1. Invoicing 13 Feb 19

2. Agenda 3 Year Limit for Payment of Transportation Diversions
Bunker Surcharge
Air Fuel Surcharge
Fuel Surcharge

3. 3 Year Limit for Payment of Transportation
U.S. Code, Title 31, Sec. 3726
Payment shall be allowed only if it is received not later than 3 years (excluding time of war) after the later of the following:
date of accrual of the claim
date payment for transportation is made
date a refund for an overpayment for transportation is made
date a deduction under subsection (d) is made
(d) Not later than 3 years after the time a bill is paid, the Government may deduct from an amount due a carrier or freight forwarder an amount paid on the bill that was greater than the rate allowed

4. Diversions (Item 526)
A diversion is when a customer receives new orders or amendments creating a change from the original destination while the shipment is intransit or located at the POE/POD

5. Diversions Cont. Diversions do not include:
Shipments in SIT at destination
When customers elect to live outside the rate area/region where they are assigned
When a change in destination will result in a new mode of transportation (e.g., over ocean movement, change in COS, etc.)
Shipment will be terminated and a new shipment created

6. Invoicing Diversions
Refer to the DTR, Part IV, Chapter 402, para. E.4 for individual diversion scenarios and invoicing instructions
Item Code 526A:
A Diversion charge of $41.68 per shipment shall apply
Item Code 526B:
Additional Port Handling charges may apply. Bill for actual costs incurred supported by a copy of the port agents invoice
Item Code 526C:
Storage charges may apply. Bill for actual costs incurred supported by a copy of the port agents invoice
Item Code 533A:
Linehaul transportation charges

7. Bunker Surcharge (BSC)
Bunker surcharge is an extra charge sometimes added to ocean TSP rates to offset the additional cost of the ships bunker fuel beyond the normal cost included in the ocean freight rate
Applicable only to Code 4 and Code 7 shipments
Allowed as a pass through charge
Charges based on port to port (no land cost is included)
Supported by an Ocean Bill of Lading (OBL)/Invoice

8. Calculating Bunker Surcharge
Cost Calculation:
Total cost of the BSC for the SEAVAN ÷ total cubic feet used in the SEAVAN × cubic feet used per shipment = Individual Shipment BSC

9. Air Fuel Surcharge (Item 231A)
Air Fuel Surcharge is an extra charge that is charged to the TSP by the air carrier
Applicable only to Code 6 and Code 8 shipments

10. Invoicing for Air Fuel Surcharge
Invoice utilizing Item Code 231A for actual costs incurred supported by a copy of the invoice

11. Fuel Surcharge (Item 513)
Fuel Surcharge is a surcharge assessed to any inland transportation segment within CONUS, Alaska, and Hawaii where a shipment is transported via domestic linehaul

12. Calculating Fuel Surcharge
Cost Calculation:
Linehaul rate × shipment weight (cwt) × fuel related rate adjustment = FSC

13. Invoicing for Fuel Surcharge
Item Code 513A (Linehaul Fuel Surcharge):
Fuel Surcharge rate to apply to the domestic linehaul portion of the shipment based on actual origin pickup date
Item Code 513B (Delivery to/from SIT Fuel Surcharge):
Fuel Surcharge rate to apply to shipments delivering into SIT domestically based on the actual origin pickup date
Fuel Surcharge rate to apply to shipments delivering out of SIT domestically based on the actual delivery date

14. Fuel Surcharge Policy and Table
TR-12 Fuel Related Rate Adjustment Policy is located at:
Click on the Fuel Surcharge tab
Select the TR-12 FRA Policy (2)
Fuel Surcharge Table is located at:

15. U.S. Bank Global Transportation Third Party Payment System (TPPS) Update for Pacific Households Goods Workshop
Will Shih
Government Project Manager

16. DoD Freight/HHG TPPS Contract
Zero cost to Government and carriers pay a standardized fee for same-day payment
Provide a commercially available web-based service that automates and integrates the entire audit, approval and payment cycle for transportation related expenses
Allow federal agencies and their providers to conduct business through a single portal, creating a full audit trail that ensures compliance with policies and regulatory requirements
Provide timely and accurate payments—30 day payment terms at no interest
Cyber security remains our number one priority. U.S. Bank is the 5th largest bank in the U.S. and rated as one of the safest banks in the world
Pre-audits every bill, e-bill capability; offsets and business rules
Customized government accounting detail
Historic detailed payment data repository—maintain for DoD audit
Interfaces with all different DoD systems—DSS, GFM, DPS, IBS, etc.
10,000+ DoD users; Interfaces with more than 4,400 carriers
Contract Key Facts
Includes DoD locations, Departments of State, Homeland Security, Health and Human Service
Most Gov’t Agencies from Citi have been also recently added
Current USTRANSCOM Contract Awarded 1Jan15
1 year contract, 4 option years (1Jan 2015 – 31Dec 2019)
Option years extended in ;1 year transition period

17. How it works
3 models for Invoicing Matching/Shipper/Carrier 17

18. Syncada PPF Updates for Pacific Region
Direct Procurement Method (DPM) Moves has been implemented
24 total DPM sites, Over 150 DPM contractors
Pacific: Pearl Harbor, Guam, Anchorage—processing
Yokota and Yokosuka—On hold due to foreign currency
U.S. Bank working closely with DDS to ensure successful implementation of project
New chart of accounts
HHG and DPM
Automatic valid LOA assignment is on average > 90%

19. Dedicated Government Team
U.S. Bank supports the thousands of Government sites and TSPs with a dedicated team of
experienced individuals:
Sabine Hand
OCONUS Account Manager
4 years experience
Bilingual
Jeff Lineberger
Vice President
11 years experience
Ret. Lt. Col. (23 Years)
William Shih
Project Manager
7 years experience
B.A. in Finance
Jeff Derrick
Sr. Relationship Manager
3 years experience
Ret. Col. (26 Years)
Scott Guzek
Operations Manager
6 years experience
M.B.A.
Adam Chocola
Account Manager
4 years experience
M.B.A.
Sean Joyce
Relationship Manager
19 years experience
With U.S. Bank 32 years
Teresa Gabrielle
Account Manager
6 years experience
Bilingual
James Chenelle
Business Analyst
New team member
C++ Developer
U.S Bank Operational Help Desk Support Line
Multi-Member team
20+ years experience
Cheryl Garcia
Senior Vice President
30 years experience
MBA and CPA 19

20. Questions