1. Hurdling through College Work-Study
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2. Definition
The Federal Work-Study (FWS) Program is a government subsidized student employment program designed to assist students in financing their post-secondary education. In order to be eligible for Work-Study, students must document financial need every year by completing the Free Application for Federal Student Aid (FAFSA). Undergraduate and graduate students are eligible. Note: The only way for students accepting their Work-Study (WS) award to receive the award amount is to get a job, work up to 20 hours per week, and earn it! Students are strongly encouraged to begin the job search early. Popular Work-Study positions tend to be filled quickly.
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3. What is CWS? What are the advantages of Work-Study Jobs?
Although a WS job should be treated as any other job, it does have several distinct advantages:
Students have the benefit of working in an environment suited to their skills, preferences and possible career goals.
Students and Work-Study employers arrange a work schedule around the class schedule.
Work-Study wages are not counted towards next year's student contribution for financial aid.
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4. Introduction Key Players Office Functions Operations
Clarifying Work-Study Procedures
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5. Key Players Financial Aid Office/CWS Office Career Services
Human Resources
Budgets
Payroll
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6. Functions of each Office
Financial Aid/CWS Office
Furnish students with Award Letters
Forward approved PAR’s to Human Resources
Responsible for CWS Federal/ Texas Regulations and Guidelines
Receive PAR and Authorization Forms from Departments
Assist Departments in: Hiring, Student balances, Terminations, Reallocations
Notify departments of student award changes or low limits
Approve pay rates & increases
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7. Functions of each Office-Cont’d
Student Services
Receive CWS Authorization Forms from CWS
Initiate CWS Announcements
Monitor & train CWS On-Line system
Post job listings on-line
Receive Hire Confirmation Forms
Issue student Authorization Forms
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8. Functions of each office-cont’
Human Resources
Input PAR into Payroll system
Receive PAR’s from CWS Office
Verify employment information
Verify and update student addresses and marital status
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9. Functions of each office-cont’d
Payroll
Receive timesheets from departments
Reconcile student gross wages
Process timesheets and issue checks
Send out W2’s
Receive approve Reallocation Forms from CWS Office
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10. How CWS Works All department post CWS positions on line
Student review posting and select positions and complete application on line
Department reviews application. Interview Applicants
Department sends selected applicant with Hire Confirmation Form to Career Services
Career Services gives student Authorization Form
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11. How CWS Works Department has student complete Personnel paperwork
Department sends Hiring PAR and Personnel paperwork to CWS Office, Rm 23 E. Cullen (not Human Resources)
Student is not allowed to work until the student present the department with a Authorization Form
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12. Discussion
Beginning this year Federal CWS and Texas CWS both carry a 75/25 split.
Departments will still have to make sure student is in perspective positions
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13. Contacts: CWS – Treanell Scott Asst Director X3-9065
CWS – LaChondra Mack
Coordinator X3-9052
CWS - Roquinshunta Hamilton
CWS Clerk X3-9057
Payroll –Margaret Busch – X3-8770
Reallocations – Pat Howard – X3-8876
Human Resources – X3-5771
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