1. The Role of the 21st Century Work-based Learning Coordinator
and
SUSTAINING ADVISORY BOARDS
Susan Gubing, CareerSmarts

2. WORK-BASED LEARNING COORDINATOR’S COMPETENCIES
#1 Knowledge of Work-based Learning Programs and Certification #2
Work-based Learning Coordinator’s Role in
Career and Workforce Readiness
Susan Gubing, CareerSmarts

3. #3 Work-based Learning Coordinator
WORK-BASED LEARNING COORDINATOR’S COMPETENCIES
#3 Work-based Learning Coordinator
I am competent that I possess the knowledge and skills needed to be a 21st century Work-based Learning Coordinator.
Indicators: In order to establish employer interest in our programs, I am able to use networking skills to persuade employers to become trainers, guest speakers and advisory board members.
My resources include business card, elevator pitch, brochures, media presentations, LinkedIn and other social media presence.
I am a “sales person, instructor, coach, creative thinker, fan of technology, social media guru, and good at pivoting.”
Susan Gubing, CareerSmarts

4. WORK-BASED LEARNING COORDINATOR
REWARDS
WORK-BASED LEARNING COORDINATOR
Student Success Stories
Creativity
Flexibility
Business meetings
Working with both students and adults
Technology
Cutting Edge
Professional Attire
Susan Gubing, CareerSmarts

5. Susan Gubing, CareerSmarts
CHALLENGES
Data Collection…
ASAP tasks…
Promises you make…
Reputation on the line…
Always thinking about the program…
Less time with colleagues…
Susan Gubing, CareerSmarts

6. Susan Gubing, CareerSmarts
RESOURCES
Office – situated in Guidance or Business Ed.
Phone
Computer
Desk/file cabinet
Budget:
Printed materials
Postage
Gas/mileage
Refreshments for advisory board meetings
Field trip bus
Susan Gubing, CareerSmarts

7. Allocation of Work Day – 8 Period Day
# OF Work-Based Learning Students
Academic/-CTE Classes
Work-Based Learning Class(s)
Site Visitations
Marketing
Advisory Board
1 - 20 3 1 4
21 – 40 2
41 – 60 5
IDEAL TIME FOR CLASSES: 9:45 – 11:50 A.M.
Susan Gubing, CareerSmarts

8. THIS IS NOT YOUR NORMAL “TEACHING” JOB
35% Teaching % Sales % Administration
Susan Gubing, CareerSmarts

9. ROLE of WBL COORDINATOR
WEBINAR – 21st Century WBL
#1 ADVISORY BOARD
#2 Counseling Career Plan
#3 Related Employability Instruction
#4 Work-Based Learning Activities #4
Placement
Susan Gubing, CareerSmarts

10. CAREER COUNSELING & PLAN
Career DNA
Career clusters
Career plan
Post-secondary education
ePORTFOLIO
STUDENTS KNOW “HOW THEIR INTERESTS MATCH CAREER PATHWAYS”
Susan Gubing, CareerSmarts

11. Employability Curriculum
How to GET a job!
How to KEEP a job!
How to GROW in a job!
How to get PROMOTED!
VIRTUAL CAMPUS
Susan Gubing, CareerSmarts

12. WORK-BASED LEARNING ACTIVITIES
Guest Speakers
Career
Fairs
Field Trips
Shadowing
Real and Virtual Internships
In School
Simulations
Real world, paid work experience with a profit making employer.
Make your students assets!
Susan Gubing, CareerSmarts

13. Susan Gubing, CareerSmarts
WORK-BASED LEARNING PLACEMENTS Paid or Non Paid training? – Part-time to Full Time?
Placement Techniques
Child Labor Laws
Required
Documentation
Safety Training
Job Coaching Skills
Student
Evaluations
Permanent
Placement
Susan Gubing, CareerSmarts

14. May I call you to follow up on building this partnership?
Elevator Speech
This is a benefit for the employer?
This is a benefit for the school or student?
Hello, my name is CAROL SIEGEL and I am the Work-based Learning Coordinator at Island Trees High School. May I share with you how we can partner together in building the future workforce?
Island Tree’s goal is to create the future workforce by for our local employers by making our students “Career and Workforce Ready.”
We seek community partners who would like to share their expertise with our students and participate in the training of a future employee.
May I call you to follow up on building this partnership?
PRINT ON BACK OF BUSINESS CARD Your pitch should have more “benefits to the employer” than to the school or student.
Susan Gubing, CareerSmarts

15. TYPICAL JOB DESCRIPTION
Position: Work-based Learning Coordinator
Certification: #8981 or #8982
We are looking for an outgoing, creative, detailed oriented, able to multi-task, good with technology, individual who can organize and supervise quality Work-based Learning Programs and other career events. This individual should possess the following skills and knowledge to:
Coordinate the NYS registered Work-based Learning Programs, procedures, forms and assessments.
Teach employability skills
Create an Advisory Board
Plan career related events such as career fairs, employment days, guest speakers, field trips.
Network with local businesses for purposes of student placement and curriculum development.
Career counsel students in making choices of current and future career opportunities.
Share career and corporate intelligence with staff.
If you can, you are the 21st century work-based learning coordinator we are looking for!
Susan Gubing, CareerSmarts

16. Susan Gubing, CareerSmartsQ U E S T I O N
Susan Gubing, CareerSmarts

17. WORK-BASED LEARNING COORDINATOR’S COMPETENCIES
#4 Advisory Board
I am competent that I possess the knowledge and skills to create and sustain a school business advisory board.
Indicators: For a successful advisory board which meets frequently, I am able to identify potential members from the business, government, alumni, student, associations, unions, communities. Resources I have available are: Links to corporations and all above mentioned groups, sample communications, structure and strategy on how to operate a board for the school.
NC3T
Susan Gubing, CareerSmarts

18. Susan Gubing, CareerSmarts
FIRST STEPS…
1. STEERING COMMITTEE
Administrators and educators
Decide on
Mission/vision
Place, time, dates
Activities/theme
2. LAUNCH 3 MEETINGS PER YEAR
1st hour all members discuss chosen topic
2nd hour members break into subgroups to plan events
Susan Gubing, CareerSmarts

19. Susan Gubing, CareerSmarts
FIRST STEPS…
Membership: Invite…
2/3rds profit making employers
1/3rd educators, students, not-for-profit employers, parents government, alumni, etc is the magic number.
4. Choose two business co-chairs to lead meeting
5. Meet during summer as a small executive board to plan the next school year.
Susan Gubing, CareerSmarts

20. Susan Gubing, CareerSmarts
SUSTAINBILITY
Set dates for the year
Constant communication between meetings
Constant reminders of upcoming meetings and events
Parking, bathroom and food
Ask members for input – wisdom
Limit “show and tell”
Susan Gubing, CareerSmarts

21. Susan Gubing, CareerSmarts
SUSTAINBILITY
Delegate tasks – share the leadership
Always invite new people
Publicity: School website, local paper. School bulletin board.
Create a LinkedIN site for Board. Facebook?
Present Certificates of Appreciation
Encourage members to sponsor meetings
Susan Gubing, CareerSmarts

22. Why Do Members Participate?
Make connection to school for building the future workforce.
Enjoy sharing their wisdom with students and teachers.
They want to give back to their community.
Their own children attend the school.
They like to meet other business people
Susan Gubing, CareerSmarts

23. Susan Gubing, CareerSmarts
CAREERSMARTS WEBINARS
Susan Gubing, CareerSmarts

24. Susan Gubing, CareerSmarts
Questions?
Susan Gubing, CareerSmarts

25. WORK-BASED LEARNING COORDINATOR’S COMPETENCIES
10/25
3:30 p.m.
11/16
1/24
2/28
4/4
Programs and Certification
Career and Workforce Readiness
The Role of the WBLC
Advisory Boards
Marketing Your Program
Career Counseling
Student Preparation for Training
Job Coaching Skills
Training and Placement
Labor Law and Safety Training Measures
WBL 10
WORK-BASED LEARNING COORDINATOR’S COMPETENCIES
Susan Gubing, CareerSmarts

26. Susan Gubing, CareerSmarts
Career Planning, Work-based Learning, Advisory Boards, 21st Century Skills
50 years in education
School/Industry Coordinator for Smithtown School District
Professional Development Provider for
Buffalo State and Hofstra – online Work-based Learning Certification
Numerous career and technical education departments
Author - Games2Careers XtremeIntern
NY State Education Consultant for CDOS Standards, WBL
Board of Directors for:
Hauppauge Industrial Association
Society for Human Resource Management
Long Island Business Educators
NYS Work Experience Association
Susan Gubing, CareerSmarts