1. Treasurer’s & Examiner’s Workshop
Monday 19th May
2014

2. Agenda 7.00 – 7.15 Registration & Welcome 7.15 – 7.30
Overview – The Treasurer’s Guide
7.30 – 7.45
The Rules and Regulations Including Bank mandates
7.45 – 8.00
Role of the Account Examiner
8.00 – 8.10
Charity / Benevolent Funds / Ladies Festivals/ Lotteries
8.10 – 8.35
Lodge Accounting / Useful spread sheets
8.35 – 8.45
The Need to be Solvent
8.45 – 9.00
Feedback & Close

3. Treasurer’s Guide Refer to Hand out 1 The documents you need
What you need to do at (or before) the start of the year
The duties of the Treasurer
The year end – preparation
After the year end
The small print – where to look
Backing up of computer records

4. Rules & Regulations & Bank Mandates
The small print - Hand out 2 and example bank mandate
Rule 74 Power to summon officers and brethren
Rule 104c Secretary’s subscription
Rule 143 Property, Furniture, Jewels, Books, Papers etc. of a lodge
Rule 146 Annual return of members
Rule 147 remittance of fees
Rule 153 Treasurer’s duties and Lodge accounts
Bank mandates – need to review annually

5. The Examiner's Checklist
Refer to hand out 3
What the Treasurer needs to supply
The work that the examiner’s need to do
The small print

6. Charities Act 1993 & 2006 and Lotteries Act
Refer to hand outs 4 &5
Fund raising
Benevolent Funds
Lodge accounts
The Lotteries Act

7. Examples of spread sheets
Lodge Accounts
Examples of spread sheets
The year ahead budget
Members records
Meeting records
Cashbook
Accounts
Remember to include all funds – e.g. relief chest (Hand out 6)
Annual return to PGL

8. The need to be Solvent
Refer to Hand out 7

9. Please complete feedback form – hand out 8
Feedback & Close
Please complete feedback form – hand out 8